What are the responsibilities and job description for the HR Generalist II position at City of Germantown?
Work under direction of the HR Director to provide consultation and problem solving services to City departments regarding human resource activities and services. Act as the subject matter expert in one or more of the major functional areas of the Human Resources Department, including employment, benefit administration, employee relations, employee training, and other related human resources areas. While primary assignments may be concentrated in one or more human resources functional areas, incumbents are expected to perform work in any of the defined areas as workload needs require. Will serve as one of the City’s contact tracers with a responsibility for reaching out to employees who have been exposed to COVID-19 and providing health education and guidance to interrupt ongoing disease transmission.
This is the second level in the HR Generalist series. This level is distinguished from the Generalist I position by the overall responsibility for providing human resources expertise in assigned area and advisory role to supervisory and management staff.
ESSENTIAL JOB FUNCTIONS:
- Manage assigned HR functions and coordinate with City departments to ensure compliance with applicable federal and state laws and regulations and City ordinances governing activities, such as EEO, FMLA, OSHA, FLSA, Workers Compensation and Open Records Act.
- Advise managers and employees in areas of expertise. Provide consultation and technical assistance to departments regarding personnel problems, staffing needs and interpretation of personnel policies, employment law and regulations.
- Assist with all contacts of employees exposed to COVID19; determine exposure, assess symptoms, refer for testing according to established protocols, and provide them with instructions for isolation or quarantine
- Serve as liaison with program vendors, consultants, and agencies; coordinate activities and processing of data; respond to questions and inquiries and resolve problems regarding contract provisions.
- Assist in conducting investigations and collecting facts in response to employee complaints or organizational concerns.
- Within the areas of specialization, assists in the development of policies, procedures, processes and programs for use within City departments to facilitate the efficient flow of human resources information and requirements.
- Conduct surveys and research to obtain and effectively analyze data and information; prepare reports and recommend solutions to various human resources issues. Respond to surveys as requested.
- Gather and compile statistics related to assigned area and prepare and submit reports in compliance with Federal, State and Local regulations; respond to request for information and assistance from employees, management, outside agencies and the public.
- Collaborate and participate on teams for projects related to areas of specialization.
- As part of the HR team, participate in setting departmental goals and performance measures; review current processes to identify areas of improvement, propose changes and work with the team to implement the changes.
- Maintain records and databases for all areas of responsibility.
- Write memos, letters, proposals, policies, procedures and project updates as required.
- Collaborate and participate on teams for projects related to areas of specialization.
- Serve as backup to the front office personnel by answering phones, greeting visitors, retrieving requested documents and providing information regarding programs and services.
- As part of the HR team, review current processes to identify areas of improvement, propose changes and work with the team to implement the changes.
- Must be punctual and timely in meeting all job performance requirements, including but not limited to, attendance and tardiness standards and work deadlines.
OTHER JOB FUNCTIONS:
- Perform related tasks as required.
KNOWLEDGE, SKILLS AND ABILITIES:
- Working knowledge of human resources methods and best practices
- Working knowledge of federal and state laws and regulations as they apply to HR management and employment practices
- Skill in using HRIS systems and various software to create spreadsheets, graphics, and databases
- Strong attention to detail
- Ability to prioritize and handle multiple projects at one time under tight deadlines
- Ability to maintain confidential documents and information
- Ability to make public presentations and conduct informational and educational sessions
- Ability to interpret and explain City personnel programs and policies to employees and the public
- Ability to communicate effectively, both orally and in writing, with elected and city officials, city staff, and various management groups for the purpose of influencing, motivating and convincing
- Ability to work with a wide range of departments with diverse business needs, interests, and requirements
- Ability to form professional working relationships with individuals in other departments to create a work environment that fosters teamwork and collaboration in resolving issues
- Ability to exercise initiative and judgment to analyze complex issues/problems
- Ability to gather pertinent facts and data, make thorough analyses, and arrive at sound conclusions
- Ability to effectively present research findings in oral, written, and graphic formats
- Physical ability to perform essential job duties
EDUCATION AND EXPERIENCE: Bachelor’s degree and 3 -5 years experience in at least two of the key HR functional areas, such as Employment, Recruitment, Benefits, Employee Relations, Training, HRIS, or other related HR specialized area; or any combination of education, training, and experience providing the knowledge, skills, and abilities to perform essential job functions.
WORKING CONDITIONS: Majority of work takes place in an office environment. Irregular hours may be required to attend meetings.
Salary : $52,043 - $65,053
