What are the responsibilities and job description for the Athletic Supervisor position at City of Grapevine?
Plans, coordinates, schedules and supervises athletic leagues, programs, tournaments and activities.
1. Creates, develops and implements community and regional events, including various leagues, tournaments and activities, etc. usually with a 6-12 month lead time prior to the event, informing the community through advertising and promotions, developing program participation, organizing department and city staff resources such as facility availability, multi-departmental participation and assistance, scheduling, supplies and equipment needs, allocating and scheduling current staff and hiring additional specialized staff, professional services and contractors as needed.
2. Supervises subordinate staff in the planning, coordination, scheduling, logistics and successful delivery of events, assigned or regularly scheduled programs, field reservations, projects and activities; directs and oversees contractors; reports to supervisor the effectiveness and current status of such programs and events.
3. Oversees the implementation of all athletic leagues, and special events; communicates with other department personnel to inform them of activity involvement and anticipated assistance.
4. Identifies and analyzes program requirements, supplies and equipment needed to properly host and manage all athletic leagues, tournaments and programs.
5. Acts as liaison with partnered youth sports associations and/or other co-sponsored organizations for youth sports leagues to help secure facilities for practices and games.
6. Monitors participation in adult softball, kickball, flag football, volleyball, tennis and youth baseball/softball programs for attendance and other performance indicators and reports findings to supervisor.
7. Provides various program and activity reports to supervisor; audits and reconciles finances; determines event budget and tracks revenues and expenditures; makes recommendations for additions or changes towards athletic activities.
8. Works with marketing personnel to identify and develop integrated marketing plan and promotional strategy; uses various media outlets; writes press releases and newsletters; makes presentations for promotion of events and programs.
9. Makes recommendations to supervisor on hiring part-time staff involved in athletic programs and activities; trains, supervises and evaluates full-time and part-time staff; reviews payroll and initiates first approval.
10. Selects, coordinates and monitors various professional services, contractors and contract instructors; verifies and submits contractor invoices to supervisor for approval and payment.
11. Monitors division budget including revenue and expenditure projections plus supply and equipment needs; assists supervisor in budget preparation.
12. Monitors all background checks entered for all volunteer coaches and contractors for approval or denial; performs coach, volunteer and contractor training prior to each athletic season.
13. Performs related duties as directed when such duties are a logical and appropriate assignment to the position.
14. Regular and timely attendance are required for this position.
15. Interacts professionally and respectfully with the public, coworkers and others in the course of daily work.
SKILLS, KNOWLEDGE AND ABILITIES
• Must be familiar with various elements of technology, program terms, tools and resources.
• Must be able to multi-task, work under pressure, give direction and make quick decisions.
• Must work some evening and weekend hours.
• Ability to provide leadership and follow through on jobs to completion.
• Ability to follow instructions, safety practices and standard operating procedures in performing assigned tasks.
• Ability to maintain accurate records and statistics.
• Knowledge of office and business procedures, city policies, rules and regulations, applied health and safety regulations.
• Ability to perform work accurately and thoroughly.
• Ability to work effectively with limited supervision; follow oral and written communications; effectively communicate with the public in giving and receiving information and answering inquiries relative to area of responsibility.
• Ability to respond appropriately in emergency situations as needed.
• Must have strong analytical skills.
• Must be comfortable working outside comfort zone with a willingness to learn.
• Must be a team player who is able to work in a fast-paced environment with deadlines.
• Must have a professional appearance and ability to deal with others in a tactful, clear and concise manner.
• Must have proficiency in various software packages, including Microsoft Word, Excel and PowerPoint.
• Ability to interview, train and evaluate staff and to be creative in motivating employees and giving positive direction.
• Ability to manage multiple tasks simultaneously.
• Ability to provide excellent customer services including a desire to help customers regardless of their circumstance.
• Ability to working independently and with minimal supervision.
• Must have the physical ability to perform essential functions and assigned tasks.
• Must have the ability to learn additional applications as they are applied to our working assignments.
• Ability to maintain cooperative-working relationships with employees and those contacted in the course of work.
EDUCATION, EXPERIENCE AND OTHER REQUIREMENTS
Bachelor's degree in Recreation Administration/Management, Leisure Studies or related field plus a minimum of two years of experience in athletic programming or related field or any equivalent combination of education, training, and/or experience which provides the requisite knowledge, skills, and abilities to successfully perform the essential functions of the job.
Must pass a Federal/National criminal background check, credit check and have a valid Texas driver’s license with an acceptable driving record as defined by City policy.
Work requires a flexible schedule including some evenings and weekends.
Must pass a pre-employment basic physical, drug screen, and functional assessment screening (Level 2).
WORKING CONDITIONS
While performing the essential functions of this position the employee is rarely exposed to disagreeable environmental factors. There will be some exposure to:
• Bright/dim light
• Dusts and pollen
• Extreme heat and/or cold
• Wet or humid conditions
• Extreme noise levels
• Animals/wildlife
• Vibration
• Fumes and/or noxious odors
• Traffic
• Moving machinery
Safety equipment such as gloves, goggles, hard hats, safety vests, steel-toe boots, back support belts, and seat belts are provided and must be worn as required by department procedures and good safety practices.
PHYSICAL DEMANDS
The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.
While performing the essential functions of this job the employee is regularly required to perform light to medium work that involves walking or standing, use the computer keyboard and mouse, use hands to finger, handle, or feel, reach with hands and arms, talk and hear, stand, walk, and stoop, or crouch. This position requires occasionally lifting and/or moving up to 49 pounds. Specific vision abilities required by this job include close vision, distance vision, color vision, peripheral vision, depth perception, and ability to adjust focus.
The above statements are intended to describe the general nature and level of work being performed by the person assigned to this position. They are not intended to be an exhaustive list of responsibilities, duties and skills required. This job description does not constitute an employment agreement between the employer and the employee and is subject to change by the employer as the needs of the employer and the job requirements change.
Salary : $28 - $39
