Deputy Court Clerk

City of Jonesboro
Jonesboro, GA Full Time
POSTED ON 7/7/2022 CLOSED ON 10/14/2022

Job Posting for Deputy Court Clerk at City of Jonesboro

POSITION TITLE:


Deputy Court Clerk


EXEMPTION STATUS:


Non-Exempt


JOB FAMILY:


Administrative (Full Time)


JOB LEVEL:


Grade 11,

$35,360 - $45,344 (DOE)


GENERAL POSITION SUMMARY:


Provides support for the Municipal Court. Work involves duties such answering the phones, greeting the public, receiving payments, filing, and processing incident reports, and maintaining the court calendar.


POSITION RELATIONSHIPS

SUPERVISES: (TITLES)


N/A


SUPERVISED BY: (TITLE)


Court Administrator


DEFINITION:

Under administrative direction, the incumbent provides support for the Municipal Court. Work involves answering the phones, greeting the public, receiving payments, filing, processing incident reports, maintaining the court calendar, and any other duties as assigned.


Position requires an extensive depth of expertise and knowledge in specializing functions or business areas that can be used to develop policies and procedures as well as determining efficient and innovative ways to accomplish the City’s strategic priorities.


SUPERVISION RECEIVED AND EXERCISED

Administrative direction is provided by the Court Administrator.


GENERAL DUTIES AND RESPONSIBILITIES:


  • To support the vision, mission, and guiding principles of the City.
  • Skills in public/employee relations and problem solving. Ability to handle multiple tasks simultaneously. Must have effective communication skills, ability to work in fast-paced environment.


ESSENTIAL DUTIES AND RESPONSIBILITIES:


  • Provides clerical support by answering and directing phone calls; assists at the front counter, distributes paperwork and information, processes and prepares legal documents and court forms; documents court orders and files paperwork;
  • Collects citations from officers; enters citations into the appropriate computer system and submits to the State of Georgia; request driver history reports and tag information on all cases handled by the solicitor;
  • Maintains a variety of files, applications and other records; records and maintains jail records;
  • Coordinates first appearance hearings for the court department,
  • Maintains a variety of files, applications and other records, records and maintains jail records for accounts payable and state remittance reporting;
  • Maintains case files on incidents and arrests; assigns file numbers; constructs new case files; transfers cases to the appropriate agency;
  • Provides assistance and information to attorneys, agencies, City staff and the general public on court procedures and the status of cases;
  • Serves as administrative aide to the Judge in the courtroom by maintaining evidence, maintaining files and documents proceedings by recording case information;
  • Records receipts and deposits payments according to established court procedures;
  • Files records, citations and other data related to an individual or case and retrieves as requested;
  • Orders supplies for the department as necessary;
  • Performs other duties as assigned.


ADDITIONAL DUTIES AND RESPONSIBILITIES

  • Any other duties as assigned.


JOB SCOPE


Job has recurring work situations involving high degrees of discretion. The need for accuracy and effective utilization of available resources is high. Errors in judgment could cause disruptions to the City’s mission and adversely impact attainment of the City’s goals. Incumbent operates under the direction of the Court Administrator.


COMMUNICATIONS/CUSTOMER CONTACT


Contacts are across the entire City community and in a leadership capacity. Community contact is a critical component of success in developing good will and support of City programs and initiatives.


COMPETENCIES/SPECIFIC EXPERIENCE OR TRAINING PREFERRED:


To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge, skill, and/or ability required. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.


MINIMUM TRAINING AND QUALIFICATIONS

Any combination equivalent to experience and education that could likely provide the required knowledge and abilities

Education:

  • High School Diploma
  • Associate’s Degree, preferred
  • Two (2) years of administrative or court experience
  • GCIC and Court Clerk Certification, preferred
  • Equivalent combination of education and experience.


Knowledge, Skills and Abilities

  • Basic knowledge of the practices and procedures involved in law enforcement DDS recordkeeping and confidentiality.
  • Knowledge of City policies, procedures, codes, ordinances and applicable State, Federal and local laws;
  • Knowledge of City geography;
  • Knowledge of GCIC rules and regulations;
  • Knowledge of modern office practices, methods, equipment, and standard clerical procedures;
  • Knowledge of recordkeeping techniques;
  • Knowledge of statistical recordkeeping techniques;
  • Knowledge of basic bookkeeping practices;
  • Knowledge of basic math and accounting practices;
  • Knowledge of appropriate contacts for related police and court issues;
  • Skill in operating a computer and entering data into the database;
  • Skill in performing tasks that require accuracy and attention to detail;
  • Ability to operate GCIC to enter disposition reports;
  • Ability to read and comprehend various technical reports and legal terminology;
  • Ability to handle confidential information;
  • Ability to handle stressful situations;
  • Ability to communicate with confrontational people;
  • Ability to maintain accurate records;
  • Ability to type and enter data correctly;
  • Ability to maintain accurate and complete records;
  • Ability to prepare monthly reports;
  • Ability to communicate clearly and concisely, both orally and in writing;
  • Ability to deal tactfully and courteously with customers and the general public by telephone and in person;
  • Ability to establish and maintain positive working relationships with those contacted in the course of work.


ADA) MINIMUM QUALIFICATIONS OR STANDARDS REQUIRED
TO PERFORM ESSENTIAL JOB FUNCTIONS


PHYSICAL REQUIREMENTS
: Must be physically able to operate a variety of automated office machines, which may include a computer, printer, typewriter, facsimile machine, copier, calculator, or telephone. Must be able to use body members to work, move or carry objects or materials. Must be able to exert up to twenty pounds of force occasionally, and/or up to ten pounds frequently. Physical demand requirements are at levels of those for sedentary work. Must be able to lift and/or carry weights of twenty to forty pounds.


DATA CONCEPTION
: Requires the ability to compare and or judge the readily observable functional, structural, or compositional characteristics (whether similar to or divergent from obvious standards) of data, people, or things.


INTERPERSONAL COMMUNICATION
: Requires the ability of speaking and/or signaling people to convey or exchange information. Includes giving assignments and/or directions to co-workers or assistants.


LANGUAGE ABILITY
: Requires the ability to read a variety of informational documentation, directions, instructions, and methods and procedures. Requires the ability to write reports and essays with proper format, punctuation, spelling and grammar, using all parts of speech. Requires the ability to speak with and before others with poise, voice control, and confidence using correct English and well-modulated voice.


INTELLIGENCE
: Requires the ability to learn and understand relatively complex principles and techniques, to make independent judgments in absence of supervision, and to acquire knowledge of topics related to primary occupation.


VERBAL APTITUDE
: Requires the ability to record and deliver information, to explain procedures, and to follow verbal and written instructions.


NUMERICAL APTITUDE
: Requires the ability to utilize mathematical formulas, add and subtract totals, multiply and divide, determine percentages, and determine time and weight.


FORM/SPATIAL APTITUDE
: Requires the ability to inspect items for proper length, width, and shape, visually with office equipment and recording devices.


MOTOR COORDINATION
: Requires the ability to coordinate hands and eyes in using automated office equipment.


MANUAL DEXTERITY
: Requires the ability to handle a variety of items, office equipment, control knobs, switches, etc. Must have the ability to use one hand for twisting or turning motion while coordinating other hand with different activities. Must have minimal levels of eye/hand/foot coordination.


COLOR DISCRIMINATION
: Requires the ability to differentiate colors and shades of color.


INTERPERSONAL TEMPERAMENT
: Requires the ability to deal with people beyond giving and receiving instructions. The worker needs to relate to people in situations involving more than giving or receiving instructions such as in interpreting assignments and instructions. Must be adaptable to performing under minimal stress when confronted with an emergency.


PHYSICAL COMMUNICATION
: Requires the ability to talk and/or hear: (talking - expressing or exchanging ideas by means of spoken words). (Hearing - perceiving nature of sounds by ear).


JOB CONDITIONS:

The following physical demands are typically exhibited by position incumbents performing this job's essential duties and responsibilities. These physical demands are not and should not be construed to be job qualification standards, but are illustrated to help the employee and/or applicant identify tasks where reasonable accommodations may need to be to an otherwise qualified person is unable to perform the job's essential duties due to an ADA disability. While performing duties of this job, the employee can frequently be in a vehicle, and can sit in an office for extended periods of time. The employee will occasionally have to physically control persons of varying weights and exert a great deal of physical effort for normally short periods. The employee exhibits good eye/hand coordination when firing a weapon. The employee normally must be able to communicate verbally in a professional manner with general public, and to hear.


The City of Jonesboro is an equal opportunity, drug-free employer committed to diversity in the workplace.


____________________________________________________________ ______/________/______

ASSOCIATE SIGNATURE CONFIRMS RECEIPT OF DESCRIPTION DATE


_____________________________________________ ____________________________________________

APPROVED BY MAYOR APPROVED CITY MANAGER

DATE CREATED/UPDATED: (07/01/2022)

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