What are the responsibilities and job description for the Finance Manager position at City of Laguna Beach?
The City of Laguna Beach Administrative Services Department is seeking a detail orientated and results focused individual to fill the key role of Finance Manager.
The Position: Under administrative direction, supervises and assists in accomplishing budgeting, data processing, accounting, risk management, purchasing and inventory activities; serves as the manager of the Finance Division of the Administrative Services Department; does related work as required.
Reports to/Supervises: Reports to the Administrative Services Director; exercises supervision over professional, technical and administrative support staff.
The Application/Selection Process: Interested candidates must submit a completed online application by the closing deadline of Friday, June 3, 2022 at 5:00 p.m. (PST) in order to be considered. Applications will be screened carefully and selected candidates will be invited to undergo a Structured Panel Interview to evaluate their knowledge, skills and abilities. The appointing hiring authority will further review the job-related qualifications of those deemed eligible for hire before making selection decisions.
Pre-Placement Process: Selected candidates must successfully pass a fingerprint check with the State Department of Justice, and a pre-placement physical including a drug test. Educational and employment verification and reference check(s) will also be conducted.
In order to maintain a safe and healthy workplace, the City requires all employees who are not vaccinated for COVID-19 to submit to weekly COVID-19 testing. Employees who provide adequate proof of vaccination for COVID-19 to Human Resources are not required to undergo weekly testing.
The following duties are normal for this position. These are not to be construed as exclusive or all-inclusive. Other duties may be required and assigned.
- Works with the Department Director to provide leadership, program development, and coordination of fiscal operations and services
- Assists in the development and implementation of departmental goals, policies and procedures related to financial activities
- Reviews, recommends and implements improvements to financial systems, reporting procedures and policy manuals
- Ensures conformity to policies and financial standards and establishes and maintains internal controls
- Prepares and monitors the City’s annual budgets and develops financial forecasting and projections
- Oversees the City's Finance counter and, at times, provide customer service to the public
- Administers in-house payroll functions and tasks
- Oversees the City's accounts payable system
- Coordinates and oversees the City's internal and external audits
- Interprets, explains and applies governmental accounting/auditing principles and procedures, laws and regulations
- Coordinates the City's year-end close including the preparation and reconciliation of journal entries, budget uploads, year-end payables, and purchase orders
- Reviews, maintains, and coordinates compliance reports and conducts special studies
- Assists with grant administration
- Records and maintains appropriate controls for fixed assets
- Reviews financial analysis developed by consultants, other agencies and prepares financial reports to State and Federal agencies, banks, and other financial institutions
- Manages, or participates in the preparation of written reports for City Council
- Reviews and makes recommendations to the Department Director, or City Manager concerning City Council agenda items which require fiscal review
- Presenting financial reports to City Council and other public meetings
- Hires, trains, supervises, manages, and assists departmental finance staff
- Assigns work tasks, monitors the quality of work performed by employees, and sets and evaluates performance standards for staff
- Performs complex research and analysis in collaboration with City departments
- Responds to requests for information and advises City departments, governmental agencies and the public of City financial policies
- Acts as liaison with other public agencies, business and community groups, consultants, legal counsel and departments to coordinate assigned programs
- May maintain financial system software, implement new financial software and develop and implement related training programs, policies and procedures
- Performs other related duties as assigned
Any combination demonstrating the ability to effectively and successfully perform the duties of the position is considered qualifying. A typical combination is as follows:
Education: A Bachelor’s Degree in accounting, public or business administration is required. An advanced degree in a related field is desirable.
Experience: A minimum of five (5) years of progressively responsible experience in the area of municipal accounting or a closely related field. A minimum of two (2) years of experience in a supervisory capacity is preferred.
License/Certificate Requirements: Due to the performance of some field duties, which may require the operation of a personal or City vehicle, a valid California Driver’s license and an acceptable driving record are required. A Certified Public Accounting (CPA) license is desirable.
Knowledge of: Accounting and financial reporting software systems; principles, practices and terminology of municipal finance and municipal government accounting; principles of municipal budget preparation, administration and control; principles and practices of supervision, training and performance evaluation; applicable federal, state and local laws, ordinances, codes and regulations; principles and practices of automated data processing of accounting systems and information, especially management, and interpretation of input and output documents; English usage, spelling, grammar, and punctuation; modern office methods, practices, procedures and equipment; and Microsoft Office products, particularly Word, Excel, and Access.
Ability to: Organize, manage and implement comprehensive municipal accounting programs and services; analyze, evaluate, verify, and reconcile complex financial data and associated documents to arrive at accurate conclusions and recommendations; operate a personal and "main frame" computer to maintain accounting records and generate reports; perform accurate mathematical and statistical calculations; analyze problems, identify alternative solutions, project consequences of proposed actions and implement solutions in support of goals; prepare and maintain comprehensive records and prepare clear, concise and complete technical reports, recommendations and correspondence; analyze trends and problems and develop long-range plans; analyze, evaluate, and modify operating methods and procedures; interpret applicable laws, rules and regulations; prepare and administer City Operating Budget and a Division budget; prepare Comprehensive Annual Financial Reports; maintain the City's General Ledger; administer the City’s payroll process; maintain the Fixed Asset and Property Control System; exercise sound independent judgment within established procedure guidelines; supervise, train and evaluate assigned personnel; gain cooperation through discussion and persuasion; communicate clearly and concisely, both orally and in writing; appear for work on time; follow directions from a supervisor; understand and follow posted work rules and procedures; accept constructive criticism; and establish and maintain cooperative working relationship with those contacted in the course of work.
Physical, Mental and Environmental Working Conditions: The duties and responsibilities of this position are performed in an office environment and involve sitting, standing, and walking for prolonged or intermittent periods of time, and include reaching, bending, and twisting at the waist to perform desk work and operate general office equipment including a personal computer with keyboard for prolonged or intermittent periods of time. The operation of a personal computer requires finger and wrist dexterity and the ability to withstand exposure to vibration, pitch and glare from the computer. Employee must be able to safely lift and carry books, files and reports weighing up to 25 pounds. Must be able to lift files and reports from counter tops or file drawers. The employee must communicate effectively both verbally and in writing. Must be able to work cooperatively and effectively with others encountered during the course of duty.
City of Laguna Beach: With seven miles of City beaches and towering hills with captivating Pacific views, Laguna Beach residents enjoy some of the most stunning landscapes in Southern California. The City of Laguna Beach hosts millions of visitors to its world-famous arts festivals and beautiful beaches. Services provided to its resident population of approximately 23,000 include police, fire, marine safety, recreation, parks, public works, community development, parking, transit and animal control.
The Department & Division: The Administrative Services Department oversees the administrative functions of City Hall: Human Resources, Finance, IT, and Digital Communications. Our department helps other departments function smoothly and efficiently. Under administrative direction of the Director of Administrative Services, the Finance Division oversees business licensing, payroll, accounts payable, budget, audit, and bank reconciliation.
FLSA Designation: Exempt
Salary : $116,100 - $178,788
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