What are the responsibilities and job description for the ACCOUNTS PAYABLE CLERK position at CITY OF LAKE WALES?
Job Details
General Purpose
* Please make sure that you complete the City of Lake Wales Application at https://www.cityoflakewales.com/762/Job-Openings *
GENERAL PURPOSE
Performs routine clerical, bookkeeping, accounting, and administrative work in administering the accounts payable function in the City.
SUPERVISION RECEIVED
Works under the general supervision of the Accounting Manager.
SUPERVISION EXERCISED
None.
ESSENTIAL DUTIES AND RESPONSIBILITIES
Processes purchase orders; maintains purchase order log.
Enters purchase orders and invoices into vendor files and maintains master vendor list.
Processes claims and vouchers for payment; matches invoice with purchase order; checks all claims for accuracy; verifies account numbers for proper assignment of budget expenditure; sends claims vouchers to department directors for approval; resolves disputes within area of authority and responsibility.
Enters expenditure data on ledgers, control sheets, vouchers, warrants and other accounting records; enters accounts payable expenditures into financial system.
Inputs budgetary data into financial accounting system.
Maintains accounts payable and encumbrance system.
Assists in reconciling general ledger to various expenditure reports.
Prepares periodic financial, statistical or operational reports as assigned.
PERIPHERAL DUTIES
Assists in maintaining a daily cash balance and balancing cash on hand against receipts;
Assists in preparing and balancing deposits.
Provides clerical support to other finance staff as required.
Composes, types, and edits a variety of correspondence, reports, memoranda, and other material requiring judgment as to content, accuracy, and completeness.
Serves as back-up for payroll
Other duties as required.
Qualifications
DESIRED MINIMUM QUALIFICATIONS
Education and Experience:
(A) Graduation from a high school or GED equivalent with specialized course work in general office practices such as typing, accounting, data processing, and
(B) Two (2) years of increasingly responsible related experience, or
(C) any equivalent combination of education and experience.
Necessary Knowledge, Skills and Abilities:
(A) Working knowledge of computers and electronic data processing; working knowledge of modern office practices and procedures; working knowledge of governmental accounting principles and practices.
(B) Skilled in operating tools and equipment.
(C) Ability to perform arithmetic computations accurately and quickly; ability to communicate effectively verbally and in writing; ability to establish successful working relationships; ability to work under pressure and/or frequent interruptions.
SPECIAL REQUIREMENTS
Must be bondable.
TOOLS AND EQUIPMENT USED
Personal computer, including word processing and spreadsheet software; central financial computer; 10-key calculator, phone, switchboard, fax and copy machine.
PHYSICAL DEMANDS
The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodation may be made to enable individuals with disabilities to perform the essential functions.
While performing the duties of this job, the employee is frequently required to sit and talk or hear. The employee is occasionally required to walk; use hands to operate, finger, handle, or feel objects, tools, or controls; and reach with hands and arms.
The employee must occasionally lift and/or move up to 25 pounds. Specific vision abilities required by this job include close vision and the ability to adjust focus.
WORK ENVIRONMENT
The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job. Reasonable accommodation may be made to enable individuals with disabilities to perform the essential functions.
The noise level in the work environment is usually moderately quiet.
Salary : $16 - $20
