HR & Talent Coordinator

A best-in-class city that attracts best-in-class talent, Philadelphia is an incredible place to build a career. From our thriving arts scene and rich history to our culture of passion and grit, there are countless reasons to love living and working here. With a workforce of over 30,000 people, and more than 1,000 different job categories, the City of Philadelphia offers boundless opportunities to make an impact.

As an employer, the City of Philadelphia values inclusion, integrity, innovation, empowerment, and hard work above all else. We offer a vibrant work environment, comprehensive health care and benefits, and the experience you need to grow and excel. If you’re interested in working with a passionate team of people who care about the future of Philadelphia, start here.

What We Offer:

Impact - The work you do here matters to millions.

Growth - Philadelphia is growing, why not grow with it?

Diversity & Inclusion - Find a career in a place where everyone belongs.

Opportunities in Tech - Don’t wait for the future, shape it.

Benefits - We care about your well-being.

Agency Description

The Human Resources and Talent Unit (HR&T) is a division within the Chief Administrative Office and focuses on the development and implementation of strategic human resource initiatives and process improvements—working closely with the operating departments across the City and the Office of Human Resources to implement these improvement initiatives. Our mission is to build a progressive City Workforce utilizing modern and transformational talent management strategies.

The HR&T team strives to create the best possible hiring experience for prospective employees and hiring managers. HR&T also plays a critical role in the learning and development opportunities for existing employees. To get there, our team needs customer-centric focused and driven people. We are looking to add a highly motivated, self-managed, detail-oriented, tech savvy individual to join our small but growing team.

The HR & Talent Coordinator’s primary responsibility involves supporting the daily operations and needs of a high performing team that provides citywide services for exempt hiring and learning and development. The position will support the daily operations through both administrative and coordination functions that include posting jobs daily, regular, and responsive communication with city agencies and hiring managers, scheduling training, and regular communication and correspondence training registrants.

TALENT ACQUISITION

• Assist hiring managers in navigating the City’s Applicant Tracking System (ATS) and communicate the talent acquisition processes
• Use ATS to enter job posts for City jobs
• Communicate with hiring managers and HR managers regarding status of job posts
• Assist hiring managers with troubleshooting and ATS inquiries
• Assist with reporting metrics from ATS
• Support recruiting activities and initiatives

LEARNING AND DEVELOPMENT

• Schedule and track new hire onboarding training
• Schedule, track, and send correspondence for training registration to city employees for both virtual, in-person training, and the City’s LMS
• Provide administrative support for any additional HR & Talent initiatives or functions.

DESIRED KNOWLEDGE, SKILLS AND ABILITIES:

• Understanding of the talent acquisition process and requisition management preferred.
• Self-management
• Customer-centric and responsive
• Ability to anticipate needs and be proactive with communication (emails, phone, and MS Teams)
• Experience with HR Information Systems and Applicant Tracking Systems (SmartRecruiters) experience preferred.
• Proficiency in MS Office applications (Word, PowerPoint, Excel)
• Exceptional verbal and written communication skills
• Must be able to manage multiple assignments simultaneously, ability to prioritize and
• Functions well in a fast-paced environment to meet deadlines and have strong organizational skills

You’ll need to have:

• Option 1 - Associates degree and 1 year of Administrative or Coordinator related experience OR
• Option 2 - High school with 2 to 3 years of Administrative or Coordinator related experience

AND

• Experience with Microsoft Office, video conferencing tools (Zoom, MS Teams, Webex), email, and MS Outlook or digital calendar systems

Even Better if you have:

• Experience with applicant tracking systems (ATS)
• Experience with learning management systems (LMS)
• Prior government experience
• Experience supporting virtual events

Salary Range: $40,000 to $45,000 / annually

Did you know?

• We are a Public Service Loan Forgiveness Program qualified employer
• 25% tuition discount program for City employees (and sometimes spouses and dependents as well) in partnership with area colleges and universities
• We offer Comprehensive health coverage for employees and their eligible dependents
• Our wellness program offers eligibility into the discounted medical plan
• Employees receive paid vacation, sick leave, and holidays
• Generous retirement savings options are available

Successful candidate must be a city of Philadelphia resident within six months of hire

The City of Philadelphia is an Equal Opportunity employer and does not permit discrimination based on race, ethnicity, color, sex, sexual orientation, gender identity, religion, national origin, ancestry, age, disability, marital status, source of income, familial status, genetic information or domestic or sexual violence victim status. If you believe you were discriminated against, call the Philadelphia Commission on Human Relations at 215-686-4670 or send an email to faqpchr @phila.gov. For more information, go to: Human Relations Website: http://www.phila.gov/humanrelations/Pages/default.aspx