City Clerk

View the Job Announcement!

The City seeks an innovative and forward-thinking City Clerk who ensures transparency in public record keeping and the accessibility of public information. The ideal candidate will be an experienced City Clerk who is customer service oriented, responsible and confident. The City Clerk must be comfortable working with elected officials and have the ability to be politically savvy without being political. Candidates who maintain the highest of ethical standards and are committed to top notch, quality customer service are desired.  Successful candidates will be highly customer service focused and technologically adept with a drive to increase access to services. This opportunity will serve an individual best if they are truly interested in instilling trust and inspiring confidence with the City Council, City Staff and the public through collaboration, relationship building, responsiveness and professionalism.

The Position

The City Clerk will organize, plan and direct all activities of the City Clerk’s Office. The work involves administering and maintaining a complete and accurate legal/historical record of City Council proceedings; directing the citywide Records Management Program and Agenda Management process; conducting municipal elections; managing the City’s compliance with Political Reform Act, Brown Act, Public Records Act, Maddy’s Act and Conflict of Interest Codes; managing high-level administrative and clerical support to the Mayor,  City Council and City Manager; and providing prompt and courteous service to citizen, press and public requests for assistance and information.

Duties may include, but are not limited to, the following:

• Assume full management responsibility for all City Clerk’s Office services and activities; recommend and administer policies and procedures.
• Provide administrative support to the Mayor, City Council and City Manager.
• Monitor compliance with State and local campaign finance, ethics, and conflict of interest laws; notify filers of their obligations; provide assistance to filers, and maintain logs of all Fair Political Practice Commission (FPPC) required filings.
• Oversee the City's Municipal Code ensuring timely update and proper ordinance codification.
• Prior to Council meetings, schedule agenda items, prepare and process notices of public hearings, and finalize minutes of previous meetings; coordinate final agenda packet preparation, and respond to citizen inquiries. Take minutes for City Council Meetings. Following Council meetings, attest, publish and post ordinances and resolutions; prepare and publish minutes; execute/acknowledge contracts; certify legal documents; coordinate recording of documents, and certify maps.
• Manage the City's document and record management program; ensure compliance with County, State, Federal regulations; serve as custodian of the official City records and the City Seal; plan and direct the maintenance, management, filing and safekeeping of all municipal documents; implement policies and procedures for the transfer, archiving, and destruction of City records; maintain Records Retention Schedule and update as needed; manage the electronic content management system; coordinate responses and respond to Public Record Act requests.
• Serve as the City's Election Official responsible for conducting municipal elections and certifying the official results to the City Council.  Accept, log and process all claims and litigation filed against the City. Administer the Fair Political Practices Program for the City. Administer the oath of office to City personnel, City Council, and Board/Commission members.
• Prepare and administer the budget for the City Clerk's office.
• Direct, oversee, and coordinate the appointments to City Commissions, Committees, and Task Forces.
• Perform related duties, as assigned.

Experience & Education

A Bachelor’s degree in business or public administration or a closely related field, and five (5) years of progressively responsible professional experience in a city clerk's office. Any combination of experience and education that would likely provide the required knowledge and abilities is qualifying.

License & Certificate

Possession of, or ability to obtain, a valid California driver's license and a satisfactory driving record.  Certified Municipal Clerk Certificate desirable.

Application & Selection Process

To be considered for this opportunity, submit your application and cover letter online at www.calopps.org. Your cover letter should express your interest in the position and why you would be an ideal candidate. Deadline to apply is 5:00 p.m. on October 2, 2023.  Please click on the ‘Member Agency’ button at the top of the CalOpps webpage and select the City of Pleasant Hill.  Resumes will not be accepted in lieu of a City employment application. 

Following the closing date, applications will be screened according to the qualifications outlined herein.  The most qualified candidates will be invited for an oral board interview, based on background and experience as evidenced by their application.  To be placed on an eligibility list, applicants must receive a passing score of 70 or more from each panel member. Employment offers are contingent upon successful completion of a pre-employment physical exam and a thorough background check.

Tentative Recruitment Schedule: 1st round interviews: week of October 23rd; 2nd round interviews: week of October 30th; target start date: December 1, 2023.

Compensation & Benefits

The monthly salary range for the City Clerk is $10,115—$13,656; placement in this range is dependent upon qualifications.  The City also offers a competitive benefits program that includes:

• Retirement – The City participates in CalPERS under a 2% @ 60 formula for Classic Members. The City contributes 3% to a 401(a) plan as well as $225/month to an RHS plan. Voluntary Roth IRA & 457 plans available.
• Medical Benefits – Kaiser or Blue Shield. The City pays 75% of the Kaiser monthly premium at each coverage level.
• Medical in Lieu — $400/month in cash or a contribution on behalf of the employee into a MissionSquare 457 deferred compensation plan in lieu of medical coverage.
• Dental & Vision – City-paid coverage for employee and eligible dependents.
• Life Insurance – City-paid coverage equal to 1x annual salary.
• Holidays – 14 paid holidays per year.
• Vacation Leave – Up to 25 days of vacation based on years of service
• Sick Leave – Accrues at the rate of one day per month, with no maximum accrual.
• Administrative Leave – Up to 16 hours of administrative leave each month on a non-cumulative basis.
• Section 125 Plan – Dependent care and out-of-pocket medical costs may be paid on a pre-tax basis.

Immigration Reform & Control Act

To comply with the Immigration Reform and Control Act, all new employees are required to provide proof of U.S. citizenship or authorization to work in the United States on their first day of employment.

Equal Opportunity Employer

The City of Pleasant Hill is an Equal Opportunity Employer. In accordance with the Americans with Disabilities Act of 1990 (ADA), requests for special accommodations during any stage of the examination process should be made in advance to the Human Resources Department.

Salary : $10,115 - $13,656