Fleet Services Coordinator

• Supervises, trains and reviews the work of staff;
• Prioritizes and dispatches work to the mechanics;
• Schedules preventative maintenance, repairs, and warranty work for automotive equipment as determined by time, hours, mileage, manufacturer's recommendations, oil analysis and historical records;
• Prepares preventive maintenance schedules according to vehicle and staffing availability;
• Prepares repair type and frequency reports on a regular and as needed basis;
• Diagnoses vehicle problems by inspection, operator interview, and reviewing past vehicle history and warranty data;
• Prepares work orders for vehicle and equipment repair and warranty work, processes and closes completed work orders;
• Oversees and participates in the maintenance of computerized vehicle information systems, monitors and analyzes data;
• Updates fleet inventory records, monitors historical records on all equipment; monitors stock levels; order parts, supplies, equipment and materials as needed;
• Acts as the primary customer liaison with user departments who need equipment maintenance or repair services;
• Obtains contact and contract information; makes follow-up contact with both vendors and customers;
• Coordinates the operations and services of assigned staff;
• Checks incoming deliveries; verifies for accuracy; file invoices; assemble items as needed; stores items, supplies, equipment and materials according to established procedures;
• Receives requests for parts or materials, distributes from stock or locates possible sources; within established guidelines, purchase goods and materials;
• Coordinates a detailed physical inventory of all items, supplies, equipment and material;
• Reconciles records with actual counts; conduct periodic or special inventories as directed by supervisor;
• Reviews new materials or parts offered by vendors; meets with vendor representatives; obtains information and makes recommendations to higher level staff;
• Maintains accurate records of vehicle maintenance and fuel usage;
• Submits related forms and records to financial staff; answers related questions;
• Prepares fueling station reporting; inventory, replenishment, and tax for monthly and quarterly preparation;
• Assists with budget preparation;
• Prepares staff reports; and
• Performs other duties as assigned.

• Equivalent to a high school diploma;
• Supplemental specialized training or college level course work in automotive technology or a related field; 
• Associate Degree or greater in a related field is desirable.

• Three years of responsible experience in vehicle and heavy equipment maintenance;
• Supervisory experience is desirable.

Licenses and Certificates:

• Possess and maintain an appropriate, valid California driver's license;
• Possession of a Class B license or ability to obtain within 6 months;
• Possession of a Class A license is desirable.

Special Requirements:

• Ability to work in a standard office environment; ability to travel to different sites and locations;
• Ability to sit, stand, walk, kneel, crouch, stoop, squat, twist, climb;
• Exposure to heat, noise, outdoors, vibration, confining work space, chemicals, explosive materials, mechanical hazards, and electrical hazards;
• The employee must frequently lift and/or move up to 10 pounds and occasionally lift and/or move up to 25 pounds.

Candidates must clearly demonstrate through their application material that they meet the minimum qualifications of the position. All properly completed applications will be reviewed, and the most appropriately qualified individuals will be invited to continue in the selection process. Examinations for the positions may consist of any combination of written, performance, and oral exams to evaluate the applicant's skills, training, and experience for the position. 

The employment application must be completed and submitted online.  Applicants must list current and past work experience.  Do not indicate “See Resume”. 

Proof of education such as but not limited to, university/college transcripts and degrees must be submitted online with your application.  Applicants are responsible for attaching proof of education, certification, and/or license to each position for which they apply.  

Failure to provide all required documents will result in elimination from the selection process.

Please note, the City of Redlands’ preferred method of communication with applicants is via e-mail. As such, please ensure you verify the e-mail address on your application, and check your e-mail frequently, including your spam and junk folders.

The successful candidate will be required to undergo a reference/background check (to include a conviction record) and pass a post-offer pre-employment medical examination (which may include a drug/alcohol screening depending upon job classification).  The City of Redlands utilizes E-Verify and new employees must provide documentation to establish both identity and work authorization.

*Hiring incentive applies only to new external candidates hired on or before May 31, 2023.

For questions regarding this recruitment, please contact Julie Maher at jmaher@cityofredlands.org