What are the responsibilities and job description for the ACCOUNTING SPECIALIST position at City of Rocky Mount?
This position performs technical and specialized accounting work in support of the accounts payable function.
ACCOUNTING SPECIALIST IIThis position performs technical and specialized accounting work in support of the accounts payable function. This position is also able to provide coverage in the absence of the accounting specialist for the accounts receivable function.
REPORTS TO: The Accounts Payable Supervisor assigns work in terms of general instructions.
NOTE: An incumbent in this position may be designated as Accounting Specialist I or Accounting Specialist II dependent upon the qualification, experience and knowledge of the selected applicant.
ACCOUNTING SPECIALIST I
Analyzes and organizes accurate and legitimate vendor invoices to be matched with purchase order documents for proper and timely payment of accounts payable; verifies invoice totals and confirms extended price totals for line items.
Processes vendor invoices into automated financial system for vendor check distribution - identifies vendors who may elect to be paid through varying payment channels; processes invoices appropriately; maintains adequate documentation for each payment type.
Researches and responds to vendor inquiries.
Researches and responds to internal inquiries related to departmental account balances; provides guidance to departments regarding purchase order balances and account balances.
Prints and matches checks and check copies to proper payment documentation for check signing process; maintains documentation and records for items paid through other payment channels.
Reconciles weekly accounts payable reports for input accuracy and balancing.
Reviews travel expense documentation for accuracy and expense eligibility.
Assists with the record-keeping for the purchasing card program.
Sets up, maintains, and files paid invoice/check packages.
Assists with mail distribution.
Performs other related duties as assigned.
ACCOUNTING SPECIALIST II
Analyzes and organizes accurate and legitimate vendor invoices to be matched with purchase order documents for proper and timely payment of accounts payable; verifies invoice totals and confirms extended price totals for line items.
Processes vendor invoices into automated financial system for vendor check distribution - identifies vendors who may elect to be paid through varying payment channels; processes invoices appropriately; maintains adequate documentation for each payment type.
Researches and responds to vendor inquiries.
Researches and responds to internal inquiries related to departmental account balances; provides guidance to departments regarding purchase order balances and account balances.
Prints and matches checks and check copies to proper payment documentation for check signing process; maintains documentation and records for items paid through other payment channels.
Reconciles weekly accounts payable reports for input accuracy and balancing.
Reviews travel expense documentation for accuracy and expense eligibility; reconciles the travel advance monthly and reports issues to the Accountant for the accounts payable function; prepares journal entries related to travel-related settlements.
Assists with the management and record-keeping for the purchasing card program; reviews expense report documentation for accuracy and expense eligibility.
Sets up, maintains, and files paid invoice/check packages.
Reviews monthly outstanding check reports; follows up with vendors regarding outstanding checks; resolves issues prior to the annual escheat filing.
Assists with mail distribution.
Performs other related duties as assigned.
ACCOUNTING SPECIALIST I
- Knowledge of financial accounting and specialized accounting requirements for government entities.
- Knowledge of city policy and procedures.
- Knowledge of accounts payable process.
- Skill in analyzing problems and identifying solutions.
- Skill in preparing clear and accurate reports.
- Skill in establishing cooperative and productive working relationships.
- Skill in setting priorities for competing projects with established deadlines.
- Skill in performing mathematical calculations.
- Skill in operating computers and other standard office equipment.
- Skill in interpersonal relations.
- Skill in oral and written communication.
- Ability to be bonded.
Advanced knowledge of financial accounting and specialized accounting requirements for government entities.
Advanced knowledge of the accounts payable process.
Advanced knowledge of city policy and procedures.
Knowledge of the accounts receivable process.
Advanced skill in analyzing problems and identifying solutions.
Advanced skill in preparing clear and accurate reports.
Advanced skill in establishing cooperative and productive working relationships.
Advanced skill in setting priorities for competing projects with established deadlines.
Advanced skill in performing mathematical calculations.
Advanced skill in operating computers and other standard office equipment.
Advanced skill in interpersonal relations.
Advanced skill in oral and written communication.
ACCOUNTING SPECIALIST I
- Knowledge and level of competency associated with completion of specialized training in the field of work, in addition to basic skills associated with a high school education.
Sufficient experience to understand the basic principles relevant to the major duties of the position, usually associated with completion of an apprenticeship or having had a similar position for one to two years.
Sufficient experience to understand the basic principles relevant to the major duties of the position, usually associated with the completion of an apprenticeship/internship or having had a similar position for one to two years.
Ability to be bonded.
ACCOUNTING SPECIALIST II
Knowledge and level of competency associated with completion of an associate's degree in accounting or a related field.
Sufficient experience to understand the basic principles relevant to the major duties of the position, usually associated with having had a similar position for five or more years.
Sufficient ability to cross-train and provide coverage for the accounts receivable function.
Ability to be bonded.
GUIDELINES: Guidelines include the City Accounting Manual; City administrative policy; and Generally Accepted Accounting Principles. These guidelines are generally clear and specific but may require some interpretation in application.
COMPLEXITY: The work consists of varied technical accounting duties. Strict regulations and the need for accuracy contribute to the complexity of the work.
SCOPE AND EFFECT: The purpose of this position is to provide technical accounting support for the City's accounts payable function. Success in this position results in the accuracy of City financial records.
PERSONAL CONTACTS: Contacts are typically with other City personnel, contractors, and vendors.
PURPOSE OF CONTACTS: Contacts are typically to give or exchange information, resolve problems, provide services, justify or settle matters, and provide guidance.
PHYSICAL DEMANDS: The work is typically performed while sitting at a desk or table or while intermittently sitting, standing, or stooping. The employee occasionally lifts light objects.
WORK ENVIRONMENT: The work is typically performed in an office.
SUPERVISORY AND MANAGEMENT RESPONSIBILITY: None.
