Grant/Project Coordinator

Job #: 21-151CITY OF ROSWELL

Equal Opportunity Employer City of Roswell

Grant/Project Coordinator

Date Open: October 22, 2021 Schedule: Status: Type: Grade:

Date Closed: Until Filled 8AM to 5PM M-F Hourly, Non-Exempt Regular Full Time 45 $19.73

SUMMARY: The grant/project coordinator will assist in the development of county, state, federal, non-profit and private grant funding for the City of Roswell as well as administer implementation and reporting for assigned awarded grants. The position is responsible for identifying grant opportunities that help achieve city goals and objectives. The position will work with city departments and various city boards and committees to secure funding to meet ongoing and future needs.

This position is also responsible for keeping a grant/project database (Tyler Project Ledger), compiling grant applications and establishing grant writing and management policies for the city. The position will collaborate closely with city departments, component organizations, grantors and community organizations on different projects.

ESSENTIAL FUNCTIONS: Essential functions, as defined under the Americans with Disabilities Act, may include any of the following representative duties, knowledge, and skills. This is not a comprehensive listing of all functions and duties performed by incumbents of this class; employees may be assigned duties which are not listed below; reasonable accommodations will be made as required. The job description does not constitute an employment agreement and is subject to change at any time by the employer. Essential duties and responsibilities may include, but are not limited to, the following:

• Identify, research and develop county, state, federal, non-profit and private grant opportunities that meet the needs of current and future city projects; including projects related to the completion of city goals and objectives.
• Assist in the formation and implementation of city goals and objectives.
• Assist in writing grant proposals; draft and submit grant applications to prospective funders in collaboration with appropriate departments.
• Assure accuracy and consistency of all narrative, numeric and graphic grant application materials through compiling, reviewing and editing content.
• Administer timelines and deadlines; ensure timely submission of grant applications.
• Develop grant contract documents
• Administer grants in compliance with granter (county, state, federal, etc.) requirements.
• Request, gather, and coordinate input from departments and other stakeholders.
• Facilitate cross-departmental communication regarding grant opportunities, grant applications, and grant management.
• Build relationships with grant funders.
• Develop and maintain a grant database that keeps track of grant opportunities.
• Provide grant writing, reporting, and compliance training to recipient and/or participating departments.
• Maintain working knowledge of county, state and federal regulations related to grant management.
• Identify and recommend the use of appropriate grant writing and management tools.
• Serve as the main contact for all grant-related communication.
• Identify and prepare applications for awards recognizing the city and its component units.
• Assist in the development, preparation, coordinator and presentation of the Capital Project Program.
• Manage Tyler Project Ledger module for assigned projects and provides training to other departments.
• Manage special projects and programs as directed by the City Manager or designee.
• Attend various after-hours meetings of the city commission and city boards and committees.
• Some travel to various trainings and conferences may be required.
• Support supervisor designee with daily activities as needed.
• Perform other duties as assigned.

MINIMUM QUALIFICATIONS:

Education, Training, and Experience: High school diploma or GED AND seven years increasingly responsible supervisory experience, preferably with a transit system; OR an equivalent combination of education, training, and experience.

Knowledge Of:

• City and Department policies and procedures.
• Principles and procedures of recordkeeping, reporting and retention.
• Federal, State, and City regulations.

Skill In:

• Customer service skills, establishes and maintains effective working relationships with other employees, officials and vendors including but not limited to: contractors, engineers, and suppliers.
• Establishing and maintaining effective working relationships with co-workers and the public.
• Effective verbal and written communication.
• Operating a personal computer utilizing standard software such as Microsoft Office and some specialized software; functioning standard equipment.

LICENSE AND CERTIFICATION REQUIREMENTS: Must possess and maintain a valid Class D driver’s license issued by the State of New Mexico.

PHYSICAL DEMANDS AND WORKING ENVIRONMENT: Work is performed in a standard office environment.

PRE-EMPLOYMENT REQUIREMENTS: Must be able to pass a rigid background investigation including work history, criminal records, driving records, and other records deemed necessary.Must pass a pre-employment drug screen administered by a City-designated facility.

CONDITIONS OF CONTINUED EMPLOYMENT: Incumbents and candidates must have and maintain a satisfactory driving record and insurability in accordance with theCity’s insurance carrier.

Job Type: Full-time

Pay: From $19.73 per hour

Benefits:

• Dental insurance
• Health insurance
• Life insurance
• Paid time off
• Retirement plan
• Vision insurance

Schedule:

• 8 hour shift
• Monday to Friday

Education:

• High school or equivalent (Preferred)

Work Location: One location