Executive Assistant

Make an impact:
The City of Salem has a rewarding career opportunity available for an experienced Executive Assistant! As an Executive Assistant in the City Manager's Office, you will provide executive support to the Mayor and City Manager. Your responsibilities would include researching topics, creating confidential documents, handling resident inquiries, and participating as a staff liaison to various committees. Join our team to help make an impact on a number of pressing topics facing Salem today!

Learn and grow:
Never a dull moment in the Mayor and City Manager's Office, this team provides policy direction to Salem, a full-service city. From homelessness to equity to climate change, the issues that face our city are actively addressed at the City of Salem with help and support from this office.
 
What will you do:

• Perform research and documentation of projects and assignments.
• Coordinate logistics and organize events, meetings, and trainings.
• Screen incoming calls, emails and greet visitors.
• Provide real-time scheduling support b booking appointments and preventing conflicts.
• Help draft correspondence, or proclamations.
• Address office tasks such as filing, generating reports and presentations, setting up for meetings, and reordering supplies.
• Making travel arrangements, such as booking flights, cars, and making hotel accommodations.
• Using computers to generate reports, transcribe minutes from meetings, create presentations, and conduct research.

  What can we offer you for all your hard work?

• 5% Bilingual incentive for qualifying candidate.
• Medical, dental, and vision coverage for you and your family.
• Paid vacation and sick time in accordance with City policies.
• Competitive pay.
• Employer-paid PERS contribution of 6%.
• Opportunity for voluntary pre-tax contributions to a 457b account.
• Health care and dependent care flexible spending accounts.
• Voluntary long-term care.
• Employee wellness program.
• Employee assistance program.
• Employee health clinic.
• Position schedule is Monday-Friday, between the hours of 8:00 a.m. – 5:00 p.m., and occasionally also after-hours meetings or events.

What are the minimum qualifications?

• Must pass the pre-employment background check.
• Must have an Oregon Driver license and meet the City of Salem's driving standards.
• High school diploma or GED, with course work in business/ public administration and office management, and six years general office experience including 2 years experience in an executive office setting, or any combination of experience and training that demonstrate possession of the knowledge, skill and abilities as listed, and ability to perform the examples of work.
• Must be able to work rotating shifts if assigned.
• Bilingual skills preferred.

Where can I find out more about the position?
 
Go to the menu option for Class Specifications and search for Executive Assistant or by clicking here.
 
To learn more about the City Manager's Office please visit our website at: https://www.cityofsalem.net/government/departments-agencies/city-manager-s-office

How can I apply?
The City of Salem invites individuals of all diverse communities and backgrounds to apply for our available job opportunities as we strive to provide the best service to everyone. The City of Salem is committed to providing equal employment opportunities to all and has a culture that values diversity, equity, and inclusion. We believe that by welcoming differences, encouraging new ideas and views, listening to, and learning from each other, we are better able to serve the community.
 
To apply, click on the green “Apply” button to complete your application. Hiring managers do not have access to view resumes as part of the application review process, please make sure to include how you meet the qualifications outlined in the class specification in your application.  
 
Applicants that meet the minimum qualifications as outlined above but not selected for this position may be placed on an eligibility list, and candidates may be hired from the list. Eligibility lists are valid for six months. The City will send email notifications to eligible candidates about potential hiring opportunities so please ensure your email settings accept our system generated email notifications.

You may subscribe for automatic notification of job openings at the City through the Job Interest Cards – sign up today!

For more information about employment at the City of Salem, please visit our website at www.cityofsalem.net/jobs.

Salary : $26 - $35