Recreation Coordinator - Historic Properties and Nature

Description:
Do you have a passion for local history, nature, and outdoor education? Do you want to work with volunteer docents and staff to provide field trips, tours, and teach the community about the local history? Do you want to provide opportunities for the community to discover nature and learn about our environment? As the Historic Properties and Nature Recreation Coordinator, you will assist the Parks & Community Services Department with historic properties and nature programming, field trips, tours, and events within the San Ramon community.

The Ideal Candidate

• 
  Has a welcoming, professional, and personable demeanor;
• Has strong verbal and written communications skills;
• Enjoys working in a team environment;
• Is creative and adjusts quickly to the ever-changing nature of recreation programs;
• Is analytical, technical, and resourceful in nature;
• Is self-motivated with the ability to anticipate needs and take on projects and tasks that need to be completed;
• Has a flexible approach to the job with the ability to quickly re-prioritize work as needed to accomplish goals;
• Is highly organized with excellent follow-up and follow-through skills;
• Knowledge, skill, and experience in planning, scheduling, and coordinating programs, field trips, tours, and volunteer opportunities;
• Has experience with communicating and collaborating with volunteers, docents, part-time staff, and community groups;
• Has equivalent to a four-year degree with major coursework in recreation, public administration, or a related field;
• Has two years of experience working in an education setting, recreation programs, and/or historic properties; and
• Is able to work a flexible schedule that may include some evenings, weekends, and holidays.

• Plans, coordinates, publicizes, and evaluates education programs including working with volunteers, part-time staff, and independent contract instructors.
• Plans, coordinates, schedules, and implements field trips and tours for Forest Home Farm and the Glass House.
• Recruits, trains, schedules, and manages part-time program staff, volunteers, and docents.
• Assists in the planning and execution of special events including Trick-or-Treat on the Farm, Holiday on the Farm and the Art & Wind Festival.
• Plans, coordinates, and implements nature education programs at various locations including Crow Canyon Gardens.
• Plans and schedules garden maintenance projects with volunteers and community groups.
• Provides valuable recommendations regarding programs and strategies.
• Coordinates and performs professional-level administration and programmatic work.
• Participates in the preparation and administration of the assigned budget areas.
• Represents the City, Department, or program area in meetings and maintains liaison with a variety of public agencies and community groups and organizations.
• Performs other duties as assigned.

Knowledge of:
Basic principles of employee and volunteer supervision and training; principles, practices, and service delivery needs related to the program area(s) to which assigned; procedures for planning, implementing, and maintaining a variety of recreation and leisure activities and programs; principles and practices of recreation program development, implementation including marketing, review, and evaluation; Recreational, cultural, age-specific, and social needs of the community; principles, practices, and techniques used in the conduct of an effective marketing program, including public communication through various media channels, and the development of various promotional materials; applicable Federal, State, and local laws, regulatory codes, ordinances, and procedures relevant to the program area(s) and facilities to which assigned; principles and practices of program administration, including budgeting, purchasing, and basic supervision; recreation site management and oversight; safety principles and practices, including basic first aid and adult and/or child cardiopulmonary resuscitation (CPR) methods; applicable safety precautions and procedures related to the program area(s) and facilities to which assigned; principles and procedures of record-keeping, cash handling, and report preparation; business arithmetic and statistical techniques; modern office practices, methods, and computer equipment and applications; English usage, spelling, vocabulary, grammar, and punctuation; techniques for effectively dealing with individuals of various ages, various socio-economic and ethnic groups, and effectively representing the City in contacts with the public; and techniques for providing a high level of customer service by effectively dealing with the public, vendors, contractors, and City staff.

Ability to:
Plan, oversee, coordinate, review, and evaluate recreation program operations and activities, as well as staff, contractors, and volunteers; plan and prepare recreation activity schedules, staffing schedules, reports, and other related program materials; understand the organization and operation of recreation programs and facilities necessary to assume assigned responsibilities; assist in developing and implementing goals, objectives, practices, policies, procedures, and work standards; interpret, apply, explain, and ensure compliance with applicable Federal, State, and local policies, procedures, laws, and regulations; handle medical emergencies and injuries in a calm and effective manner, including providing basic first aid and adult and/or child cardiopulmonary resuscitation (CPR); recommend and administer program and project budgets after approval; prepare clear and concise reports, correspondence, and other written materials; operate modern office equipment including computer equipment and software programs including those related to registration; make accurate business arithmetic and statistical computations; accurately process cash transactions; maintain accurate logs, records, and basic written records of work performed; use English effectively to communicate in person, over the telephone, and in writing; use tact, initiative, prudence, and independent judgment within general policy, procedural, and legal guidelines; and establish, maintain, and foster positive and effective working relationships with those contacted in the course of work.

Any combination of training and experience that would provide the required knowledge, skills, and abilities is qualifying. A typical way to obtain the required qualification would be:

Education:
Equivalent to graduation from a four-year college or university with major coursework in recreation, public administration, or a field related.

AND

Experience:
Two (2) years of experience in providing professional-level administration or operational support in a staff capacity.

Desirable Qualifications

• Experience in administering recreational sports programs at multiple sites including recruiting, hiring, training, and supervising regular temporary staff, volunteers, and independent contractors.

• Ability to obtain the following certifications within the first eleven (11) months of employment:
  • First Aid Certification
  • CPR/AED Certification

Resumes cannot be substituted for a completed application.

The recruitment process is as follows:

• The most qualified candidates, as determined by initial screening of applications, will be invited to participate in a written/online exam and/or oral panel interview.
• Panel Interviews are tentatively scheduled for December 13, 2022.
• The eligibility list will be established from the interview process. Individuals on the eligibility list may be asked to participate in a second round of interviews based on specific individual qualifications and the City's needs on Monday, December 19, 2022. The eligibility list will remain in effect for one (1) year for potential future vacancies.