Records Management Assistant (Engineering Aide)

Seattle Public Utilities’ (SPU) Engineering Record Center (Vault) has an opportunity for a Records Management Assistant (Engineering Aide) to assist with engineering records management. This position will organize and relocate fragile, physical records in storage at multiple sites.  The Records Management Assistant will also manage metadata, scan, georeference, process, and publish engineering records to the Vault’s document management system, as well as provide customer service functions within the Engineering Records Center. This position will report to the Engineering Records Center Supervisor.

About Seattle Public Utilities: 
 
Seattle Public Utilities (SPU) is a community-centered utility that delivers vital services to Seattle residents and businesses including drinking water, drainage and wastewater, and garbage/recycling/compost. SPU also provides drinking water for 1.5 million customers in the region. SPU’s work includes system maintenance and improvements and keeping Seattle clean. Over 1,400 SPU employees work with our community to provide affordable and equitable stewardship of our water and waste resources for future generations.
 
 For more information about Seattle Public Utilities (SPU), check out the:  

• SPU Website 
• SPU Workplace Expectations (Download PDF reader) 
• Strategic Business Plan 

SPU commits to Our City Values and Race and Social Justice as core principles that guide our work. We actively take steps to dismantle systemic racism and increase service equity. We value diverse life experiences and strive to create a workplace that is welcoming to all. We take steps to be inclusive and equitable in our recruiting, hiring and promotional opportunities.
 
Why join our team?  
 
We know work isn’t only about what you do, it’s also about who you work for and with! SPU provides a fun and family-friendly work environment that supports a work life balance, including:   

• Family-friendly and multicultural work environment
• Generous benefits package
• Free Orca Pass 
• City pension plan with employer/employee contributions 
• Growth potential and advancement opportunities

• Research and interpret engineering documents and records such as maps, surveys, drawings and traffic data.
• Process, maintain, and update engineering and permit data and records used for a variety of engineering and construction activities.
• Scan fragile records, and indexes. Interpret, georeference, and apply metadata to digital versions of engineering records.
• Catalog and organize collections of digital and hardcopy historical engineering records;
• Provide customer support to researchers using a wide variety of municipal and technical information resources.
• Perform elementary drafting in the preparation and revision of architectural, civil, electrical or mechanical engineering sketches, charts, diagrams, graphs, layouts, maps, detail drawings, plans, profiles, sections and records.
• Provide research assistance to land surveyors, engineers, architects, and members of the public in person, via email, and over the phone.

Please note: this job posting is not designed to cover or contain the complete listing of activities, duties, or responsibilities that are required of the employee for this job. Duties, responsibilities, and activities may change as conditions require.

Experience:

• Satisfactory completion of high school mathematics, including trigonometry (or a combination of education and/or training and/or experience which provide an equivalent background required to perform the work of the class).  

The Ideal Candidate Profile:

• Two or Four-year degree in Civil Engineering Technology or Construction Technology, or any postsecondary focus in Information Science or Library/Archival Studies.
• Experience in an engineering office or similar archive.
• Proficiency in Adobe Photoshop, Microsoft Excel, and/or Python.
• Digital asset management, metadata management.
• Archival description and preservation techniques.
• Ability to work as part of a team.

Work Environment/Physical Demands:

• Most work is performed in a normal City work/office environment (teleworking may be possible in the future).
• Some work is performed in the field including exposure to all types of weather, traffic or hazardous/toxic substances.
• May be required to lift over 50 pounds.
• May be required to stand, walk or bend for extended periods of time.

Who may apply:

• The City of Seattle encourages people of all backgrounds to apply, including people of color, immigrants, refugees, women, LGBTQ, people with disabilities, veterans, and those with diverse life experience. This position is open to all qualified candidates that meet the minimum qualifications. The City of Seattle values diverse perspectives and life experiences. Applicants will be considered regardless of race, color, creed, national origin, ancestry, sex, marital status, disability, religious or political affiliation, age, sexual orientation, or gender identity. 

Recruiter Contact: For more information regarding this recruitment, please contact: Danielle Sheridan at danielle.sheridan@seattle.gov 

The full salary range for this position is $29.73 - $34.60 hourly.

Benefits Statement: 
 

• The City of Seattle offers a comprehensive benefits package including vacation, holiday, and sick leave as well as medical, dental, vision, life and long-term disability insurance for employees and their dependents. 
• More information about employee benefits is available on the City's website at: https://www.seattle.gov/human-resources/benefits/employees-and-covered-family-members/most-employees-plans

 Application Requirement: 
 

• A full City of Seattle online application 
  • Resume and Cover letter addressing your knowledge and experience related to this position. 

Learn more about Seattle Public Utilities at www.seattle.gov/util/ and check us out on social media. 

Salary : $30 - $35