Building Financial Coordinator

Description

WORK HOURS: 7:00 AM TO 4:00 PM
This position in the Building Department is responsible for the evaluation, planning, management, and coordination of escrow accounts, inventory, and departmental financial processes. This position is also responsible for department refunds and will work with finance to ensure compliance for annual audits. This position is responsible for leading the budget process along with the Director and will ensure that the department stays on track to comply with state requirements for the Building Department enterprise funds. Reports to the Deputy Director of Administration and Technical Services.

Duties and Responsibilities

The functions listed below are those that represent the majority of the time spent working in this position. Management may assign additional functions related to the type of work of the position as necessary.

• Evaluates and manages building escrow accounts and sends out monthly statements.
• Monitors escrow accounts and closes out accounts and issues refund when requested or due to inactivity.
• Manages, oversees, or completes financial related functions including but not limited to prepares and oversees operating budgets and analyzes trends affecting budget needs; assist in long range planning. Submits reconciliations of funds to Finance. Processes all department refunds. Leads in preparation of budgets for the Building Department.
• Attends and participates in budget meetings, and other meetings when necessary.
• Coordinates the department physical inventory of assets; prepares all documentation for asset transfers and disposals.
• Prepares and maintains a computer-based inventory system of materials and equipment utilizing spreadsheets for all property issued to department employees.
• Completes the annual audit of Escrow accounts and works with finance to ensure accurate balance.
• Works closely with finance during annual audits of permitting fees to ensure compliance.
• Helps update the Building Department schedule of fees.
• Provides information to citizens, contractors, developers, regarding refunds and escrow accounts.
• Tracks and processes NSF transactions for the building department
• Performs the financial testing to include batches on current software departmental upgrades.
• Is the backup for P-card transaction coding, purchase order and requisition entry and payment processing.
• Helps coordinate the end of the year closeout for financial items such purchase order closure and/or requests to roll over.
• Performs related work as assigned.

Minimum Education and Experience Requirements

Requires an associate’s degree in accounting, Finance, Public Administration or related field, supplemented by two (2) years of progressively responsible experience; or possession of any equivalent combination of education, training, and experience which provides the requisite knowledge, skills, and abilities.

Must possess and maintain a valid state Driver’s License with an approved driving history.

Knowledge/Skills/Abilities

Physical Requirements:
The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. While performing the duties of this Job, the employee is regularly required to sit. The employee is frequently required to use hands to finger, handle, or feel and talk or hear. The employee is occasionally required to stand; walk; reach with hands and arms and stoop, kneel, crouch, or crawl. The employee must occasionally lift and/or move up to 10 pounds. Specific vision abilities required by this job include close vision, color vision and ability to adjust focus.

Technical:
Considerable knowledge of customer service.
Knowledge of budget, accounting, and financial procedures.
Skill in working with technical and supervisory personnel.
Skill in working within an office team.
Ability to coordinate with other city personnel involved in the financial process.
Ability to communicate effectively, clearly, and concisely, both verbally and in writing.

Mathematics:

Language Ability:

Reasoning:

Work Environment:

An Equal Opportunity Employer
The City of St. Cloud is an equal opportunity employer that prohibits discrimination, harassment, or retaliation in all of its employment practices based on race, color, religion, sex, age, national origin, disability, veteran or family status, genetic information, or any other status or condition protected by applicable state or federal laws. The City participates in employment eligibility verifications through E-verify. Veteran’s preference is given in accordance with Florida Law.

City of St. Cloud Benefits Package
We believe our City employees to be our most valuable asset. To attract and retain those employees, we offer a competitive wages and benefits package including on-the-job training, seminars, and performance appraisals.

We invite you to look at the benefits the City of St. Cloud has to offer. We think you will find that the rewards of the job are equal to the challenge.

All of our Full-time regular employees are eligible for the city's benefits package, which includes:

• On-Site Employee Health Care Center - free for employees and their dependents on the health insurance plan
• Paid Vacation
• Sick Leave (Ability to roll over from year to year)
• 11 Paid Holidays for General Employees and Police Officers– The Fire department employees can earn up to 156 holiday hours per fiscal year (prorated from the employee’s start date).
• One (1) Floating Holiday for General Employees and two (2) for Police Officers.
• Medical and Dental Coverage
• Pension Plan
• Awards Programs
• Deferred Compensation Plan
• Discounted Automobile Insurance
• Employee Assistance Program
• Flexible Spending Account
• Flexible Work Schedules
• Holiday Bonus – subject to City Council approval
• Indianapolis Plan (Police Officers)
• Life and Accidental Death (One-time annual salary paid by City)
• Long Term Disability Coverage (paid by City)
• Management Leave
• Sick Leave Bank available for all employees - for Fire Union sick leave bank information, see union contract