Clerk

The City of Tybee Island is accepting applications for Clerk of Council. The Clerk works under direct supervision of the Mayor and City Council and interacts daily with the City Manager. 

JOB SUMMARY

The Clerk of Council plans, organizes, and provides oversight to and participates in all City Clerk functions, including recording and maintaining the City Council’s official actions, including ordinances and resolutions, ensuring legal notification of various Council, Commission, and Committee meetings, and preparing agenda materials and minutes for City Council meetings. Manages official City documents, records, and history, prepares and monitors departmental budgets for Clerk and City Council, coordinates City response to subpoenas for records, acts as Notary Public, acts as Filing Officer for campaign disclosures as required by the State of Georgia, conducts City elections, and assigns, directs, and reviews the work of subordinate staff.  

ESSENTIAL JOB FUNCTIONS

·        Prepares council agenda in cooperation with the Mayor, City Council, City Attorney, City Manager and the public, including coordinating, reviewing, and finalizing agenda material, coordinating the assembly, and distributing packets for all council meetings, and attends all City Council meetings.

·        Performs follow-up activities resulting from Council meetings, including preparing and distributing minutes and ensuring that resolutions, ordinances, contracts, and agreements are in proper format, notarized, and signed.

·        Supervises official City records file maintenance, ensures that documents are recorded and filed properly, and oversees the monitoring, archiving, and destruction of documents.

·        Oversees City’s Municipal Code ensuring proper ordinance codification.

·        Prepares and administers departmental budgets for Mayor, City Council, and Clerk and develops and directs the implementation of goals, objectives, policies, procedures, and work standards for the Clerk’s office.

·        Researches, drafts, and maintains ordinances and resolutions for City Council action.

·        Consults with the City Attorney to coordinate responses to all subpoenas for records, lawsuits, and depositions to appear served on the City.

·        Consults with Mayor and City Council regarding provisions in the City Ordinances and Policies.

·        Acts as the Superintendent of Elections and as a Municipal Elections Officer, plans, organizes, and directs the conduct of Municipal Elections, receives Notices of Candidacy, and ensures the legality of the proceedings as mandated by the City Charter according to State Law. 

·        Receives and responds to requests for information from the Mayor and Council, Tybee Island Citizens, and the general public.

·        Administers oath of office for Mayor and City Council and maintains custody of official City seal.

·        Provides copies of the official City code and other procedural manuals.

·        Acts as Filing Officer for Candidate Campaign Disclosures and Financial Reports.

·        Oversees documents for retention schedules and archives storage.

·        Schedules hearings, advertisements, and meetings on the adoption of the budget to ensure compliance with local and state laws.

·        Provides administrative services as required for the Mayor and City Council, including conference registration and travel arrangements, files expense reports, and acts as social secretary for City Council, coordinating all City Council events.

·        Attends seminars and workshop related to City Clerks’ duties and responsibilities.

·        Maintains open door policy for residents and visitors and acts as primary contact for legislators and other government agencies.

·        Acts as the Director for the Tybee Island Youth Council.

·        Processes open records requests.

·        Performs other related duties as assigned. 

QUALIFICATIONS

Education and Experience:

Requires an Associate’s Degree in Public Administration or a related field and five (5) years of related experience, or equivalent combination of education and experience. 

Licenses or Certifications:

State of Georgia certification as a municipal clerk or the ability to obtain a State of Georgia certification as a municipal clerk within four (4) years of appointment. Certification as a notary public must be obtained after appointment to this position. Possession of or ability to readily obtain a valid driver's license issued by the State of Georgia. 

Benefits: The City offers an excellent benefits package, including 100% coverage on medical and dental insurance for the employee, life insurance, long term disability, pension, FMLA leave, and 12 paid holidays.

Job Open Until Filled

EOE and Drug Free Workplace

We consider applicants for all positions without regard to race, religion, color, national origin, gender (including pregnancy, childbirth or related medical conditions), sexual orientation, gender identity, gender expression, age, status as a protected veteran, status as an individual with a disability or any other legally protected status