Post-Closing Assistant

Civic Financial Services is a private money lender, specializing in the financing of non-owner-occupied residential investment properties. CIVIC provides Mortgage Brokers and Real Estate Investors with a fast, cost effective funding source for their real estate investment needs.

CIVIC is committed to creating a workplace where our people thrive, which translates into a culture of inclusion, recognition, and success for our teammates and clients alike. Since 2016, CIVIC has been recognized by Best Workplaces and Fortune as a Great Place to Work, and CIVIC’s employee engagement ranks among the top 5% of companies nationally.

Whether you are an entrepreneur, an innovator, a game changer, a creative, a problem-solver, a thinker, or an operator we have all kinds. CIVIC is the place for smart, ambitious, dedicated people who work hard and play nice. 

Yes, our business is in real estate investing... but our greatest investment is in you!

The Post-Closing Assistant is responsible for supporting the post-closing department, accurately compiling and completing documents while maintaining immaculate record keeping and record storage.

What you’ll do:

• Organizes and sorts of mail to the appropriate parties within Post-Closing
• Prepare Collateral releases
• Review, research, and cure outstanding shipping issues
• Responsible for imaging and importing executed final loan documents, title policies, recorded deeds (originals & copies), and miscellaneous supporting documentation into the current imaging repository for all Post-Closing file delivery.
• Inputs recorded information from the County within LOS system.
• Inputs and maintains information within the LOS system.
• Prints appropriate documents necessary for delivery to investor.
• Acts a liaison to request files from offsite storage vendor. Coordinates & maintains records of file destruction, delivery of loans with manifest reports with management, enterprise risk, and compliance.
• Work with shipping specialist on timely delivery of collateral file to Custodian.
• Responsible to enter tracking information into our LOS system.
• Aids others within the department as needed.
• Provides exceptional organization, multi-tasking, and time management in a highly sensitive detail-oriented environment.

What you’ll need:

• Bachelor’s degree preferred
• Possesses strong interpersonal skills
• Flexible and adapts to change quickly
• Critical thinking and problem solving skills
• Strong organizational and multi-tasking skills
• Must show strong initiative
• Must work well in a fast-paced team driven environment
• Encompass experience is a plus

What’s in it for you?

We have a strong focus on going above and beyond when it comes to caring for our team members and our communities. In addition to traditional benefits like health insurance, casual Fridays, paid vacation, holidays and sick leave, we are proud to offer these unique and enriching work perks:

• Celebrations: When we say we “work hard and play hard,” we mean it! We like to celebrate often via onsite, offsite, and virtual happy hours, themed parties, parking lot BBQ's, milestone ceremonies, birthday gift cards, and Workout Tuesdays (to name a few).
• Investments: As we are in the lending space, we believe we should consistently and frequently invest in our CIVIC team. We support our teammates in paying off student debts and invest in your education with a tuition reimbursement program.
• Flexible Work Environment: Work-life balance is important. We work with you to determine the best work style for you and CIVIC.
• Office Life: We like to make sure that when you are in the office, you are well fed and can access the resources you need. Our kitchens are stocked with snacks and beverages, and we have created an office spaces dedicated to collaboration, focus time, creativity while ensuring team members safety.
• Education: We offer an online curriculum of courses through our own CIVIC University. We also created programs to support you and your manager in career development discussions.
• #CIVICCares Initiative: From beach cleanups, food and clothing drives, building homes for Habitat for Humanity, to volunteer hours, CIVIC provides several opportunities throughout the year for our team to step outside the office, bond, and come together to give back to our local communities.

At CIVIC, we are committed to the principles of diversity, equity, inclusion and equal opportunity. We build teams and grow talent that reflect the diversity of the clients and communities we serve. Diversity of background, experience and perspective adds value and depth to our teams and creates better business results.

CIVIC is an equal opportunity and affirmative action employer. We take pride in building a workplace culture where all employees feel supported and respected, and have equal access to career and development opportunities without regard to race, religion/creed, color, national origin, age, marital status, ancestry, sex, gender (including pregnancy, childbirth, breastfeeding or related medical conditions), gender identity/expression, sexual orientation, veteran status, physical or mental disability, medical condition, military status, genetic information, or any other characteristic protected by federal, state or local laws.

If you would like to request an accommodation due to a disability, please contact us at opportunityunleashed@civicfs.com