Facility Manager

About Civica

Civica is a 501(c)(4) social welfare organization established in 2018 by health systems and philanthropies to reduce chronic generic drug shortages and related high prices in the United States. Civica is led by an experienced team of healthcare and pharmaceutical industry leaders. 

Today, more than 55 health systems have joined Civica. They represent over 1,500 hospitals and one-third of all U.S. hospital beds. Civica has also begun to supply the U.S. Department of Veteran’s Affairs, the U.S. Department of Defense and the U.S. Strategic National Stockpile of essential medicines. 

Civica recently announced plans to expand its mission, via a unit called CivicaScript, to into the outpatient pharmacy space and to manufacture and distribute insulins that, once approved, will be available to people with diabetes at significantly lower prices than insulins currently on the market. The availability of Civica’s affordable insulins, beginning in 2024, will benefit people with diabetes who have been forced to choose between life sustaining medicines and living expenses, particularly those uninsured or underinsured who often pay the most out of pocket for their medications.

Civica’s mission is to ensure that quality generic medications are accessible and affordable to everyone. Since established, the #1 Policy for the Civica team has been “Do What Is in the Best Interest of Patients.” Civica’s manufacturing facility in Petersburg, Virginia, is the future home of affordable insulin and essential sterile injectable medicines. The facility is currently in late-stage construction and hiring for the site is well-underway.

To find out more about how Civica’s innovative model is directly impacting patient care, click here to read a summary from the New England Journal of Medicine. (https://catalyst.nejm.org/doi/full/10.1056/CAT.21.0189)

To learn more about Civica’s plans to bring affordable insulin to Americans living with diabetes, click here to read an article in BioSpace.

(https://www.biospace.com/article/civica-is-rallying-leaders-to-make-insulin-affordable-by-2024-/)

Job Purpose

Reporting directly to the Site Director of Engineering, the Facility Manager, will play a key part in the start-up of our state-of-the-art sterile injectable facility as we move from construction toward commercial operations. The Facility Manager works as part of the Engineering Leadership team to plan, direct, and coordinate the start-up, operations, and maintenance program to ensure proper safety, sanitation and mechanical functions for all buildings, grounds, and non-GMP equipment. The ideal candidate will have a consistent track record in Facilities Management, preferably Life Sciences, of achieving results and will support their team through forward-looking plans, effective communication, freedom with accountability, and personal development opportunities.

What Will This Person Be Doing?

• We are seeking an exceptional leader who thrives in a fast-paced environment. As the Facility Manager, you have the ability to make decisions, and are capable of setting and balancing priorities. You must be able to manage multiple projects with frequent changes and able to coordinate and manage projects while involving cross-functional partners. You have a willingness to perform "hands-on" work in a dynamic, fast-paced work setting.
• Throughout construction oversee electrical and mechanical systems startup and commissioning, and coordinate with subcontractor and construction management activities.
• Directs preventative maintenance operations in all locations, including the electrical and mechanical systems and water/waste operations. Inspects and maintains for regulatory compliance.
• Manages and establishes guidelines for overall preventative maintenance program to ensure life cycle sustainment, real property assets, systems and equipment.
• Negotiates, manages and administers all contracts relating to operations of buildings including landscape, janitorial, HVAC equipment, fire suppression, plumbing and alarm systems.
• Support the implementation of a computerized maintenance management system (CMMS); developing maintenance and calibration programs, with emphasis on planning/scheduling and preventive/predictive maintenance in line with agreed strategies.
• Maintains accurate paper and electronic records for operations including supply inventories, reports, mechanical equipment, purchase orders, warranties, parts lists, operating instructions and other documents pertaining to preventive maintenance and repairs.
• Inspects buildings, sites, and equipment for needed repair and maintenance work.
• Responds to emergency maintenance requests as required and troubleshoots issues to determine cause and solution.
• Hires, coaches and leads team members to ensure that they address operational issues and resolve problems. Provides technical/professional advice and knowledge to others within the various facilities areas and discipline.
• Assists department head with preparation of the annual operational and capital budget as needed.
• Contribute to departmental operations, including staffing, budget management/ cost containment, and internal communication.
• Ability to manage in a manufacturing environment, including capability to perform effectively in high stress, emergency, and crisis situations.

Ideal Background

• Associate’s degree and 10 years of maintenance experience in facilities and/or engineering department in a biotech or pharmaceutical environment.
• Bachelor’s degree and 5 years of maintenance experience in facilities and/or engineering department in a biotech or pharmaceutical environment.
• Previous experience in maintenance supervision/planning or reliability engineering.
• Knowledge of Enterprise Resource Planning (ERP) systems and as they pertain to maintenance, repair and operations (MRO).
• Strong verbal, written, analytical and persuasive skills and the ability to interact effectively with all levels of the organization.
• Ability to give clear and concise presentations and conduct effective meetings.
• Ability to build consensus and foster positive relationships.
• Proficiency in setting priorities and executing multiple assignments in a timely manner.
• Capacity to solve problems through creative, innovative solutions and challenge traditional methods of accomplishing tasks.
• Knowledge of sterile injectable, or pharmaceutical manufacturing operations, processes, and customer base.