Proposal Specialist

With more than 20 years of experience, CivicPlus has earned the trust of over 12,000 customers, their 100,000 local government users, and their 340 million residents in the U.S. and Canada alone.

Since 2011, CivicPlus has been named by Inc. Magazine as “One of the Fastest-Growing Privately Held Companies in the U.S.”

Are you looking for your next exciting career opportunity? Then look no more- you found it! We are expanding our enthusiastic Sales Operations team and we are excited to add new teammates!

The Proposal Specialist strategizes positions, develops, writes and responds to formal Request for Proposals (RFPs), Informal Proposals, Quotations, Information and/or Qualifications (RFQs) for submission to prospective and current clients. The Proposal Specialist will extract, validate, interpret, and assimilate information from various sources in order to respond to RFPs in an accurate, customized and timely manner.

We’re excited to hire a new Proposal Specialist who can:

• Write and design customized proposals using the input obtained from all sources in a concise, responsive, logical fashion while ensuring that the information provided complies with stated requirements and compliance regulations.
• Analyze the requirements of an RFP and decide what information needs to be included in the proposal
• Conduct any additional research that is required to develop the responses.
• Leverage existing proposal material and tools for rapid response to opportunities as needed.
• Facilitate and participate in strategy meetings with Sales team and other company resources (as needed) to determine best positioning of services and determine task assignments.
• Participate in meetings with the Sales team to deepen knowledge of assigned proposals.
• Use clear and concise messaging to call out client benefits and competitive differentiation of the company’s strategies for RFP content.
• Stay up-to-date of current market and industry environment to develop content reflecting insight into current context and relevant competitors.
• Review, edit, and proofread proposals and other materials to ensure accuracy, clarity, consistency of documents and to ensure compliance with firm guidelines and standards.
• Coordinate proposal production process from start to finish, including follow-up when needed to update firm CRM (NetSuite). Update NetSuite to capture information related to current proposal activity.
• Create end of sale contract creation and negotiation from information received from Sales team members.
• Support multiple projects, prioritize assignments and complete tasks within firm deadlines and in a team environment.

There is no perfect candidate, but we are looking for:

• Effective oral and written communication skills
• Ability to assess and evaluate information effectively
• Proficient with Microsoft Office products
• Familiarity and experience with Adobe Suite products, specifically InDesign, PhotoShop and Acrobat Professional

• Note: We know that excellent candidates can have all sorts of backgrounds and experiences, so please don’t hesitate to apply even if you don’t meet 100% of the listed requirements!

Highlights of Joining the CP Team:

• We foster an open and inclusive environment. We are proud to be a diverse team, and we make strides every day to continue to grow our Diversity, Equity, Inclusion, and Belonging (DEIB) efforts.
• We invest in our employees immediately and offer opportunities, such as our Red-Carpet Rollout and Buddy System during onboarding, to build employee connections and accelerate belonging.
• We're big fans of company events!!This gives our global team (stretching over 45 states and 4 countries) a chance to get together, learn more about each other, and have fun! Our favorite example is Halloween week! Our Great Workplace Committee hosts a fun-filled week of Halloween festivities that includes Halloween Trivia, a Costume Contest, a Pumpkin Decorating Contest, and more!
• We have active committees in which you can directly participate or indirectly enjoy the activities they arrange. These committees include Community Engagement (philanthropic), ERG (employee resource groups), DEIB (Diversity Equity Inclusion & Belonging), Great Workplace Committee (plan fun virtual & in-person events), and Kudos (employee recognition).
• You can make an impact in communities across America (we serve 12,000 local governments and counting).

• You choose whether you work from one of our offices, or work remotely.
• CivicPlus recognizes that ambitious and innovative people look for their company to support their professional growth. In addition to internal training opportunities, every department has set aside funds every employee can use on professional development opportunities, helping you grow your skills and develop your career. We support our employees’ growth.
• You'll be a part of "One of the Fastest Growing Privately Help Companies in the U.S" that's held the Inc Magazine title for 12 concurrent years. Our growth translates into opportunities for our employees as we look first to promote from within.

We are an equal opportunity employer and value diversity at our company. We desire to have our employees reflect the diverse communities we serve, and we recognize that diverse and inclusive teams lead to more innovation and better financial returns. We do not discriminate based on race, religion, color, national origin, gender, sexual orientation, age, marital status, veteran status, or disability status.

What is our hiring process?

• Introductory Call with a Talent Acquisition team member
• 1:1 Call with the Hiring Manager
• Panel Interview
• Interview Project Activity-we simply want to take a peek at how you approach and solve problems.
• Offer

Employment Practices

• CivicPlus is proud to be an Equal Employment Opportunity employer. At CivicPlus, we celebrate and support diversity for the benefit of our employees, products, clients, and communities we serve.

• Upon receiving an offer of employment, candidates are required to complete a pre-employment background check. An offer of employment is contingent upon this post-offer screening process. All background screens will be conducted per state law by a licensed independent administrator.