What are the responsibilities and job description for the Office Manager position at CK Supply?
HOW YOU WILL MAKE A DIFFERENCE
The Office Manager is responsible for overseeing several essential duties including billing, scanning reports, work order requests, asset and workflow tracing with Trackabout, monthly reports, customer service, and other duties, as assigned. This position is vital to the success at Gateway Cylinder Technologies, as they will be the main point of contact for most billing and production reporting needs.
SUCCESS ESSENTIALS:
- Must be self-motivated and able to work independently.
- Have a strong attention to detail ensuring billing is done accurately and timely.
- Have strong customer service skills and ability to contact them in a professional manner.
- Have strong computer skills and eagerness to learn new skills.
CK SUPPLY CORE VALUES:
Please read slowly these are non-negotiables and we are going to ask you about them in the interview!
- Driven - Hardworking, Dedicated, Dependable, Desire to be the Best
- Passionate - Positive Attitude, Appearance, Pride, Love What We Do
- People-Oriented - Honest, Respectful, Trust-Worthy, Integrity
- Solutions-Focused - Knowledgeable, Creative, Problem-Solvers
PRIMARY DUTIES AND RESPONSIBILITIES
- Perform daily billing for customers.
- Scan all test reports and organize by customer, type, and date.
- Assist in Trackabout truck loading, billing process, and scanning.
- Review and assist in correcting Trackabout errors.
- Maintain work order requests per customer.
- Schedule incoming and outgoing freight shipments with customers.
- Order supplies as needed for production.
- Perform inventory management, order and inventory valves and consumables.
- Complete all monthly scrap reporting.
- Provide monthly production numbers.
- Maintain all required DOT record keeping.
- Communicate with Plant Manager or Production Manager regarding any customer information as required.
- Comply with all administrative guidelines and complete required reports in a timely manner.
- Update and discuss issues with Plant Manager daily.
- Follow and enforce all safety guidelines and requirements including proper personal protective equipment for employees and visitors.
- Adhere to the CK Core Values through behavior and words.
- Other duties, as assigned, within the job classification and business.
QUALIFICATIONS/ REQUIREMENTS
- High School Diploma or equivalent
- Must have good vision in order to accurately see information
- Must be able distinguish colors of various cylinders
- Must be proficient in Excel
- Must be able to work under fluorescent lights for extended periods of time
- Must be able to work at a computer, at a desk for extended periods of time
- Must have strong verbal and writing skills
- Must be able to safely use and operate small hand tools as required
WORK ENVIRONMENT
- Work environment is in a non-climate-controlled building; sometimes in less than pleasant heat/cold
REQUIRED SAFETY EQUIPMENT
All proper safety equipment must be worn according to company policies and regulations including safety glasses, safety boots, and ear protection when on the production floor.
WHY YOU WILL LOVE WORKING HERE
Gateway Cylinder Technologies, a subsidiary of CK Supply, is located in Highland, IL and incorporates the highest levels of technology currently available to process high pressure steel and aluminum, low pressure steel and acetylene cylinders. Our goal is to be the premier cylinder recertification and refurbishment facility in the Midwest. Through the combined efforts of our founders, good management, our employees, and our customers, we believe this is an achievable goal.
Headquartered in St. Louis, MO, CK Supply Inc. has been the definitive source for metalworking and gas related technologies for over 70 years. As the largest independent distributor of welding and gas products in Missouri and downstate Illinois, we distribute a full line of industrial welding and gas related equipment focusing on product quality, best in class service and family values.
CK is growth minded, looking to be the dominate distributor of gas and welding supplies in the Midwest by doubling in size within the next ten years! With this growth will come new opportunities, with a promote-from-within culture leading the way.
Our mission is to provide CK employee-owners with a safe work environment that is challenging, productive, fun and rewarding.
- Competitive salary
- Employee and Family owned.
- Open-book management
- Company focuses on developing employees through training.
- Strong brand and reputation in the market
- Competitive Medical, Dental, Vision, Long-Term Disability
- Company-Paid Short-Term Disability & Life Insurance
- HSA Account with Company Contribution
- Flexible Spending Account
- Employee Assistance Program
- Tuition Reimbursement Program
- ESOP (Employee Stock Ownership Plan) Retirement Plan
- 401(K) with company match
- 15 Days Paid Time Off
This job description in no way states or implies that these are the only duties to be performed by the employee(s) incumbent in this position. Employee(s) will be required to follow any other job-related instructions and to perform any other job-related duties requested by any person authorized to give instructions or assignments.
Cee Kay Supply, Inc. and any subsidiaries are Equal Opportunity Employers (EOE).
Salary : $38,500 - $48,700
