Executive Assistant

Claritas Rx is a venture-backed digital health startup that brings clarity to the challenges of specialty biopharmaceutical products in the marketplace. In today’s highly complex specialty networks, our mission is to illuminate the patient experience beyond the clinical trial. Claritas Rx leverages a proprietary technology platform and deep manufacturer expertise to automate and integrate channel, commercial, and clinical data and help biopharmaceutical companies generate actionable business insights. Our work uncovers the real-world variables impacting patient access, duration of therapy, and other metrics key to commercial success, making a real impact on patient healthcare.

We are seeking a seasoned administrative professional to support the CEO and CFO in a fast-paced start-up environment.  The Executive Assistant’s main duties include managing calendars, making travel arrangements and handling requests.  The successful candidate will be an experienced Executive Assistant who embraces change and is organized, enthusiastic, and unafraid to provide opinions and recommend efficiencies.  This role requires someone adept at learning new technologies independently.

Due to Covid, employees are not at the office. However, we would prefer someone being in the Bay Area so they can come to the office on occasion once the office opens up again.

Key Accountabilities

• Manage complex calendars, arrange meetings and travel for CEO
• Anticipate and address the needs of CEO and perform administrative tasks to ensure smooth workflow
• Organize company and Board Meetings, employee team building activities and special projects as needed
• Coordinate onsite home office meetings as needed
• Serve as information hub for team, and external contacts
• Serve as point of contact for Board Members, investors and industry contacts
• Host CEO's guests
• Handle expense report approvals for leadership team
• Create charts, reports and presentations as needed
• Develop, implement and administer systems and procedures to streamline CEO’s workload
• Resolve administrative issues by proactively seeking gaps and identifying and communicating potential solutions
• Work collaboratively with the Office Coordinator to increase home office efficiency
• Demonstrate a high level of professionalism in dealing with confidential and sensitive issues
• Complete other projects and ad-hoc requests as assigned

Skills/Knowledge:

• Reliable, punctual, and able to represent Claritas Rx in a professional manner
• Ability to work effectively in a fast-paced environment of rapidly changing priorities and multiple requests
• Ability to think strategically, exercise sound judgment, and approach work with a positive and energetic attitude
• Self-directed and confident making decisions in the absence of management input
• Excellent time management, detail orientation, problem solving and organizational skills
• Enthusiastic and eager to tackle new projects and ideas
• Confident and able to effectively manage senior staff when necessary
• Skilled in working collaboratively and building positive relationships in a team environment
• Experienced in approaching work with a high level of organization and preparedness

Education/Experience:

Required:

• Minimum of 5 years’ experience in an assistant role supporting senior-level executives
• Excellent written and verbal communication skills including writing and presentation development
• Strong knowledge of Word, PowerPoint, Excel, Google Mail, and Google Calendar
• Ability and affinity for learning new technologies with limited training

Preferred:

• Experience in and/or knowledge of biotech/pharma/healthcare industry is a plus

We are seeking to add new expertise and perspective to our strong team of experienced professionals.  We aspire to a culture of accelerated professional development through: shared learning and collaboration; a respectful and fun work environment; and employee empowerment through the effective use of technology and tools. 

In addition to our great environment, we offer a competitive salary and benefits package and the opportunity to make a significant impact on a first-in-industry digital health solution.  Please send a cover letter along with your resume when applying to the position of interest.  Claritas Rx embraces diversity, equality, and transparency.  We are committed to building a team that comprises a variety of backgrounds, perspectives, and talents.  We believe the more inclusive we are, the better we are.