AP/AR Manager

PLEASE APPLY ON OUR COMPANY WEBSITE: https://munisselfservice.claytoncountyga.gov

PURPOSE OF CLASSIFICATION

The purpose of this classification is to oversee/coordinate accounting functions and maintain financial records for the county’s accounts payable and accounts receivable function and general accounting activities.

ESSENTIAL FUNCTIONS

The following duties are normal for this position. The omission of specific statements of the duties does not exclude them from the classification if the work is similar, related, or a logical assignment for this classification. Other duties may be required and assigned.

Supervises, directs, and evaluates assigned staff, processing employee concerns and problems, directing work, counseling, disciplining, and completing employee performance appraisals.

Coordinates daily work activities; organizes and prioritizes department workload; makes work assignments; monitors status of work in progress and inspects completed work; consults with assigned staff, assists with complex/problem situations, and provides technical expertise.

Researches and makes recommendations for new/modified procedures to increase efficiency of accounts payable and receivable activities.

Audits accounts payable vouchers and journal entries for accuracy and adherence to department rules and procedures.

Oversees preparation of various accounting schedules and reconciliations; completes random disbursement test schedule and pulls related documents and cancelled checks for auditors; prepares schedule of prepaid expenses for outside audit; compiles schedule of payments exceeding $100,000 made after end of fiscal year and updates weekly during outside audit period; generates audit schedule of all contractual commitments; documents encumbrance balances at fiscal yearend and provides appropriate copies to auditors; balances accounts payable sub-system to general ledger; balances encumbrance totals to general ledger; reviews outstanding encumbrance balances; analyzes general ledger accounts and prepares journal entries as needed. Prepares audit information for Accounts Receivable department.

Prepares Form 1099 tax documents; reviews 1099 vendor edit reports and secures tax identification numbers; reviews 1099 extract reports for each vendor with taxable monies to determine type of 1099 and box to be used; generates computerized 1099-MISC forms and prepares data for transmission to Internal Revenue Services (IRS); secures 1099-S real estate transaction information.

Balances EMS/ambulance third party billing. Prepares journal entries to post revenue and write offs for allowance for doubtful accounts.

Gathers and sorts data for all drug forfeiture monies seized each quarter then sends to narcotics to determine payments for each city. Prepares check request.

Performs miscellaneous work relating to accounts payable activities; secures authorizing documents such as contracts or building leases; determines frequency and timing of payments; reviews budgets to determine appropriate account codes; prepares vouchers to pay contracts, facility leases and other miscellaneous recurring payments.

Performs general bookkeeping/accounting tasks, such as posting financial data, preparing journal entries, reconciling reports/statements, researching financial discrepancies, compiling/balancing reports, filing/distributing mandatory reports, balancing accounts/ledgers, reconciling bank accounts, or maintaining financial records.

Receives various forms, reports, correspondence, time sheets, attendance/leave reports, accounts payable reports, budget analyses, purchase order encumbrance reports, trial balance reports, vouchers, journal entries, bank statements, chart of accounts, tax form instructions, accounting guidelines, procedures, manuals, reference materials, or other documentation; reviews, completes, processes, forwards, or retains as appropriate.

Ensures that departmental data, reports, forms, and documentation are processed within designated time frames and per established procedures; ensures timely submittal of mandatory forms/reports to appropriate agencies or individuals.

Operates a computer to enter, retrieve, review, or modify data; verifies accuracy of entered data and makes corrections; utilizes spreadsheet, database, accounting/financial, accounts payable, accounts receivable, or other software programs.

Communicates with supervisor, employees, other departments, vendors, banking personnel, the public, outside organizations, and other individuals as needed to coordinate work activities, review status of work, exchange information, resolve problems, or give/receive advice/direction.

Maintains a comprehensive, current knowledge of applicable laws/regulations and accounting standards; maintains an awareness of new trends and advances in the profession; reads professional literature; maintains professional affiliations; attends workshops and training sessions as appropriate.

ADDITIONAL FUNCTIONS

Performs other related duties as required.

MINIMUM QUALIFICATIONS

Bachelor’s degree in Accounting or closely related field; supplemented by three (3) years previous experience and/or training that includes accounts payable, general accounting, and supervision; or any equivalent combination of education, training, and experience which provides the requisite knowledge, skills, and abilities for this job.

ADA COMPLIANCE

Physical Ability: Tasks require the ability to exert light physical effort in sedentary to light work, but which may involve some lifting, carrying, pushing and/or pulling of objects and materials of light weight (5-10 pounds). Tasks may involve extended periods of time at a keyboard or work station.

Sensory Requirements: Some tasks require the ability to perceive and discriminate colors or shades of colors, sounds, and visual cues or signals. Some tasks require the ability to communicate orally.

Environmental Factors: Essential functions are regularly performed without exposure to adverse environmental conditions.

Clayton County, Georgia, is an Equal Opportunity Employer. In compliance with the Americans with Disabilities Act, the County will provide reasonable accommodations to qualified individuals with disabilities and encourages both prospective and current employees to discuss potential accommodations with the employer.

Job Type: Full-time

Pay: From $71,189.60 per year

Benefits:

• Dental insurance
• Disability insurance
• Employee assistance program
• Employee discount
• Health insurance
• Health savings account
• Life insurance
• Paid time off
• Paid training
• Tuition reimbursement
• Vision insurance

Ability to commute/relocate:

• Jonesboro, GA: Reliably commute or planning to relocate before starting work (Required)

Work Location: In person

Salary : $71,190