Facilities Supervisor

Position:                      Facilities Supervisor

Department:                Facilities

Position Reports to:    Facilities Director

Status:                          Full Time-Exempt 

Position Summary:

The Facilities Supervisor is responsible for overseeing facilities requests and ensures high level of customer service and financial stewardship to Clinica Romero sites. The Facilities supervisor leads a maintenance team whose purpose is to create and sustain the best physical environments for all team members to work and serve the standards of care to our patients. Responsible for planning, implementing, and administering a comprehensive system to support facilities planning, design, construction, maintenance, operations, life safety and emergency preparedness.

Adhere to Clinica Romero’s mission and core values: Compassion, Commitment to Service, Quality Care, Respect, and Dignity; and complies with all policies and procedures of the organization.

Job Duties include, but are not limited to:

• Oversees building maintenance repairs, utilizing strong Maintenance abilities and communication skills.
• Responsible for prioritizing and assigning work orders on a daily basis.
• Responsible for prioritizing, scheduling, and/or performing service and repair to the above systems, and any other equipment, as needed, including all preventative maintenance required.
• Responsible for materials inventory and purchasing activities as requested by Facilities Director.
• Oversee coordination of subcontractors for general office repairs, manage and oversee their work. Ensure service level agreements with vendor contracts are being met. Address any concerns with Facilities Director.
• Coordinate training, review of performance management and support of maintenance staff.
• Assist with Health and Safety responsibilities including training coordination and ensuring that fire extinguishers, and other emergency equipment is up to date on inspection.
• Coordinate desk arrangements for new hires, moves, leaves.
• Update and maintain floorplans and occupancy records for each property location.

• Establish and maintain strong relationships with providers, clinic managers, building security and staff.
• Conduct site visits as needed for new and existing locations.
• Plans and evaluates the performance of facilities team. Establishes performance requirements and personal development targets. Organizes, prioritizes, and assigns work and projects to team members within Facilities. Monitors performance and provides coaching for performance improvement and development.
• Monitors and evaluates the efficiency and effectiveness of service delivery methods and procedures. Assesses and monitors workload, administrative and support systems, and internal reporting relationships, and opportunities for improvement.
• Plans, organizes, supervises, coordinates, and controls the activities of the building operations and maintenance functions which are necessary in maintaining the physical structures, H.V.A.C., mechanical, electrical systems, utilities, and grounds in a safe and optimized condition.
• Monitor work performance of building maintenance and contracted trades staff, inspect, and certify work, and perform acceptance testing prior to authorizing payment for services rendered.
• Performs other duties as assigned that support the objective of the organization.

Qualifications/Requirements:

• 5 years of Facilities Experience with some experience
• Must have good interpersonal communication skills and be able to work in a team environment
• Ability to communicate effectively, Good verbal and written communication skills is a must.
• Must work autonomously with high levels of ownership over results.
• Strategic thinker.
• High ability to understand others, anticipate to their needs and provide consensual solutions.
• Bilingual English & Spanish.
• Computer proficiency required

Physical Demands:

The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be available to enable individuals with disabilities to perform the essential functions.

While performing the duties of this job, the employee is  required to stand; walk; sit; use hands to finger, handle, or feel objects, tools or controls; reach with hands and arms; climb stairs; balance; stoop, kneel, crouch or crawl; talk or hear; taste or smell. The employee must occasionally lift and/or move up to 50 pounds. Specific vision abilities required by the job include close vision, distance vision, color vision, peripheral vision, depth perception, and the ability to adjust focus.