Assistant Director of Alumni and Parent Engagement, On-Campus Engagement

Equal Opportunity and Nondiscrimination Statement In addition to its commitment to a harassment-free educational and working environment, the College is an equal employment opportunity employer. The College is committed to a policy of equal employment opportunities for all applicants and employees and complies with all applicable state and federal laws on the matter. The College does not unlawfully discriminate on the basis of race, color, religion, sex (including gender, pregnancy, childbirth, or related medical conditions), gender identity, gender expression, national origin, ancestry, age, physical disability, mental disability, medical condition or medical leave, marital status, sexual orientation, or any other category protected by law. The College also prohibits the harassment of any employee on any of these bases. Location: Claremont, CA Job Posting Title: Assistant Director of Alumni and Parent Engagement, On-Campus Engagement Job Details and Requirement: BASIC FUNCTION The Assistant Director is responsible for planning, managing, and executing key on-campus programming for alumni and students, and the management and success of the CMC Supply Shop. They will execute all alumni athletic programming, serve as alumni weekend, Impact CMC weekend, and reunion weekend (5-year) lead, co-manage the CMCAA on-campus engagement committee, and will help coordinate compelling on-campus events that engage the student body and introduce them to the alumni association. They will develop promotional products and manage marketing, sales, and distribution of The CMC Supply Shop. Perform a broad range of program, volunteer management, and engagement support within the Office of Alumni and Parent Engagement. DESCRIPTION OF DUTIES AND RESPONSIBILITIES ESSENTIAL FUNCTIONS: Serve as lead for Alumni Weekend and Reunion Weekend (5-year). Duties include marketing, programming, planning, and implementation. Strong coordination with, and oversite of, volunteer committees, vendors, students, and other staff at the College is needed to be successful. Execute and manage CMC’s volunteer weekend, ImpactCMC. Duties include collaborating with volunteer managers, Board of Trustees office, and Advancement to convey important information via programming to volunteers. Marketing and collaboration with staff, students, and vendors is necessary for success. Serve as manager of the CMC Supply Shop, with responsibility for sourcing CMC branded products, marketing and maintaining the Supply Shop website, monitoring sales and inventory, coordinating shipping and distribution. Work with advancement services and the office of the treasurer to maintain proper accounting and database tracking. Working with CMS athletic director, director of advancement for athletics, and coaches, execute alumni athletic games in support of CMC and CMS goals and objectives. Work with the assistant director for alumni engagement: student engagement to engage students and student leaders, to develop joint programs for students and alumni including class-oriented events and alumni-student programs. Plan, publicize, and implement student engagement programing focused on connecting alumni with current students and increasing student awareness of the CMC Alumni Association and membership in the alumni community. Demonstrate ability to map out a comprehensive marketing plan for alumni weekend, reunion weekend, ImpactCMC weekend, and the Supply Shop. Drive strategies that are proven by testing and metrics. Work with and manage volunteers including committees of the Alumni Association Board of Directors, reunion committees, event hosts, and students. Duties include organizing and attending meetings, regular correspondence, and implementing programs. Assist in all other activities of the Office of Alumni & Parent Engagement as needed, and be a contributing member of the College’s larger external relations and development activities, including assisting with plans and events for any campaigns and presidential travel. Working with the Annual Giving staff, plan and coordinate fundraising activities related to promoting contributions at events and in soliciting volunteers. Perform other essential duties and tasks specific to the position and other duties as assigned. REQUIRED KNOWLEDGE, SKILLS, and ABILITIES: Individual must possess knowledge, skills, and ability to be able to successfully perform the essential functions of the position, or be able to explain or demonstrate how the essential functions will be performed, with or without reasonable accommodation, using some other combination of skills and abilities. A high level of proficiency in Word, Excel, Outlook and other Microsoft Office software and Adobe Creative Suite, plus ability to learn and adapt to new software. Requires superior organizational skills, an ability to work independently with minimal direction. Must be detail-oriented. Requires excellent goal-oriented management skills. Must have ability to work collaboratively and professionally with student employees and volunteers. Flexibility and ability to juggle competing priorities and support numerous initiatives. Requires strong interpersonal skills and an ability to interface professionally with alumni, parents, administration, faculty, and students. Must have ability to work effectively with volunteers, with the donor community, with the academic community, and with colleagues. Experience with database functions and queries, particularly with Blackbaud’s Raiser’s Edge. Proficiency in the use of e-mail software and the ability to manipulate attachments. Requires exceptional professional writing, editing, and analytical skills. Must possess strong verbal skills. Collaborative spirit and service-oriented attitude. QUALIFICATION STANDARDS EDUCATION: Bachelor’s degree or equivalent combination of education and experience is required. EXPERIENCE: Three to five years of experience in a selective, private higher education external relations environment is preferred. Volunteer management and/or program planning experience preferred. GROOMING AND APPEARANCE: The Claremont Colleges seek to maintain a neat and professional image at all times. Professional attire is expected. LICENSES: A valid driver’s license is required to drive College-owned vehicles and the ability to be insured under the College’s authorized driver’s policy. PHYSICAL REQUIREMENTS: This position may require the ability to lift materials and supplies for events, such as floral arrangements, chairs, podium, etc., up to 50 pounds HOURS: The regular hours for this full-time position are 8:00 a.m. to 5:00 p.m., Monday – Friday. Holiday, weekend, and evening work hours will be required to manage volunteers and programs. Travel may be required. Regular hours may vary due to needs of the College or division. CLASSIFICATION AND STATUS: This is a full-time, 12-month, exempt level, benefits-eligible position. Physical Requirements: Medium (up to 30 lbs.) BACKGROUND CHECK: The successful candidate will be required to undergo a full consumer background check. Certain positions will require the successful completion of a post-offer physical agility test. Employment is contingent on the satisfactory results of the aforementioned, in addition to compliance with requirements cited in this job description. ADA/OSHA: This job description defines the essential or fundamental job duties of this position. It is assumed that employees hired for this position can perform the essential functions of this job without imposing risk of substantial harm to the health or safety of themselves or others. It may also include marginal functions, generally defined within Title 1 of the Americans with Disabilities Act (ADA) and the Occupational Safety and Health Administration (OSHA). DISCLAIMER: This job description has been designed to indicate the general nature and level of work performed by employees within this classification. It is not designed to contain or be interpreted as a comprehensive inventory of all duties, responsibilities and qualifications required of employees assigned to this position. When duties and responsibilities change and develop, the College will review this job description and make changes of business necessity. AT-WILL EMPLOYMENT: Employment with the College is “at-will” meaning that the terms of employment may be changed with or without notice, with or without cause, including, but not limited to termination, demotion, promotion, transfer, compensation, benefits, duties, and location of work. There is no agreement express or implied between the College and you for continuing or long-term employment. While the College has every hope that employment relationships will be mutually beneficial and rewarding, employees and the College retain the right to terminate the employment relationship at will, at any time, with or without cause. The President is the only person who can modify or alter the at-will employment relationship. Claremont McKenna College hires and promotes individuals on the basis of their qualifications, consistent with applicable state and federal laws, without regard to race, color, religion, sex, sexual orientation, gender identity, gender expression, pregnancy, breastfeeding or related medical condition, national origin, ancestry, citizenship, age, marital status, physical disability, mental disability, medical condition, genetic characteristic or information, military and veteran status, or any other characteristic protected by state or federal law. Inquiries may be directed to the Director for Human Resources, 528 N. Mills Avenue, Claremont, California 91711-4015, (909) 621-8490. All applicants must complete and submit an online application to be considered for an open position. Employment is contingent upon new employee providing documents verifying U.S. citizenship or, for aliens, documents verifying legal permission to work in the United States, applicant's acceptability for positions requiring use of a college vehicle is contingent upon a driving record acceptable to the College's automobile liability insurance. Promotion from within is encouraged whenever qualified employees of Claremont McKenna College are available. Interested employees of the College are urged to contact the Office of Human Resources if qualified for any open position. Please do not contact departments directly. Disability Accommodations In compliance with applicable laws ensuring equal opportunities to qualified individuals with a disability, CMC will make reasonable accommodations for the known physical or mental limitations of an otherwise qualified individual (applicant or employee) with a disability if the disability affects the performance of essential job functions, unless the accommodation results in an undue hardship for the College. Employment decisions are based on the merit and not an individual’s disability. An applicant or employee who requires an accommodation should contact the immediate supervisor and the Human Resources Office. If multiple accommodations are identified that do not pose an undue hardship for the College, the selection of an accommodation will be at CMC’s discretion. To request disability accommodation for any part of the application or hiring process, please contact Human Resources at (909) 621-8490 or hr@cmc.edu for assistance.