Site Administrator

Site Administrator Where Greatness Grows The greatest achievements in history are borne from the greatness within people – where human potential meets vision, and passion fuels evolution. Unlocking this potential is the most important thing we do at Bird. As a leader in Canadian construction for over 100 years, the impact of our team is etched deeply within the core of our legacy. Beyond Bird, this impact is felt in the fundamental aspects of our everyday lives. From the critical infrastructure we depend on, to the energy and resources that keep us moving - we are powering our communities and shaping Canada’s skylines coast-to-coast. Entrenched in the foundation of a culture built more than a century ago is an enduring quest to reimagine what is possible. Our impact is greater than ever, and we are looking for those who seek to redefine their story. We are a dynamic team of over 5,000 with a range of professions, backgrounds, and areas of expertise. This breadth of diversity in people and opportunities is one of greatest aspects of building your career with Bird. Every trajectory looks different. At Bird, you hold the pen, and you write your story. As you unlock your potential, you are surrounded by a team that supports you every step of the way. Be a part of our team, where we pride ourselves on the quality of our work and the way we treat each other and our partners. You will build a career and long-lasting relationships based on respect, collaboration, and a solution-focused mindset. Bird is a place where you will unlock your potential and achieve your goals. The Site Administrator will report to the Project Manager. This role will be responsible for file maintenance, daily LEMs, timesheet and payroll processing. This position is based on site in Kitimat. Responsibilities Data Entry for Daily Timesheets Timesheet Reviews that affect Payroll Processing to maintain data integrity and accuracy Support all payroll communications between site and head office payroll team Subcontractor LEM entry and crosschecking against subcontractor rate agreements Process daily LEMs (Labour/Equipment/Material) for billable client activities Support with gathering and combining all backup documentation required for Daily, Weekly, Monthly Client Reporting Support material management with material receiving entry against POs Ensure all billable material is captured on Client LEMs Support in verification of daily manpower on site Data Entry for Onboarding of new project team member and maintaining employee data records Support Project Management/Control team with additional project functions as required Working Conditions Shift schedule – 10 hours per day for 10 and 4 shift Overtime as required LOA provided for non-local candidates Camp is not provided Proof of vaccination required Drug and Alcohol testing required What We Are Looking For 2 Years of experience in an administrative role with similar responsibilities Proficiency with timekeeping systems, Microsoft Excel and material receiving systems Ability to handle a large volume of data entry while maintaining data integrity Self-Starter with strong ambitions to grow with the company in the future Ability to forge, grow and maintain positive relationships with multiple groups Strong written and oral communication skills Able to manage multiple priorities simultaneously and meet the time demands of unpredictable activities; capable of handling pressure and challenges in a dynamic business environment Ability to work within tight deadlines and prioritization of work to achieve them Strong analytical, critical thinking, problem-solving skills, and a high degree of accuracy and attention to detail We Put Safety First A healthy and safe work environment is non-negotiable. We build a culture of operational and psychological safety through engagement, learning and leadership. We Lead With Honesty We speak and act with integrity, clarity and care so people can trust our word and our work. Being honest means we can deliver the best outcomes and consistent results. We Are Stronger Together Success is a team effort. Our inclusive workplace enables our combined expertise, humility and creativity to unlock our greater potential. We Are Driven To Do Great Work We built our name on quality. We have a passion for excellence in our work and relationships that honours our businesses and our industry. We Create Opportunity Rooted in a solid foundation, we adapt and grow to face the future. We are committed to elevating each other to chart the best path forward in an evolving world. Bird construction was founded as a small partnership in Moose Jaw, Saskatchewan in 1920. Today we are a highly respected company, operating across Canada. Bird is one of Canada's leading builders and is recognized for its strong commitment to the growth and prosperity of both our clients and our people.