What are the responsibilities and job description for the Program Administrative Support position at Cobb County Government?
JOB
This position is located within the Senior Services Department.This is a part- time position working 29 hours. There are two shifts available. The morning shift is available Monday-Thursday 8am-2pm & Friday 8am - 1pm. The afternoon shift is available Monday-Thursday 11 am-5pm, Friday 12- 5pm. Applicant should be willing to flex hours occasionally to provide assistance with late evening events located at 1150 Powder Springs St, Marietta, GA - Senior Wellness.
EXAMPLE OF DUTIES
Assists in the planning and designing of programming, services, activities and/or events for assigned department: researches and develops, and assists in researching and developing, content for programming; assists in community needs assessments; gathers and reserves supplies/equipment as needed; creates handouts and informational supplements; and schedules programming.Assists the implementation of, and implements, programming, services, activities and/or events for assigned department: conducts assigned classes for participants of different fitness/cognitive levels: recruits participants for new and existing classes; researches activities desired and requested by participants; gathers supplies and equipment; and provides skill demonstrations as needed.Provides customer service to clients and the public: receives and responds to questions and requests for information; provides assistance and information related to center programs, services, materials, or other issues in assigned area; researches problems and initiates problem resolution; and enrolls clients for programs, services and materials.Coordinates various programming and presentations for assigned area: communicates with community, groups, interested citizens, clubs, civic organizations, schools and related groups interested in education and development in assigned area; schedules speakers and presentations; and schedules activities and demonstrations.Plans, leads, and supervises participants at various events: coordinates monthly recreational/social activities; arranges and organizes physical space and/or transportation; contacts various venues to schedule activities; and recruits participants.Assists in the planning and implementation of public relations and communication for assigned department: creates and distributes flyers, schedules, calendars, brochures, emails and other promotional materials; maintains and updates email/mailing distribution lists; and attends public events/meetings.Provides clerical support, as needed: completes, prepares and submits reports and forms on activities; updates weekly and monthly calendar; transcribes meeting minutes; utilizes petty cash fund; and maintains inventory of publications and other information for distribution.Required to participate in various meetings and activities; and provides information and input regarding program activities, services, and needs.Performs other related duties as assigned.Minimum QualificationsHigh School Diploma or GED required; supplemented by two years of experience providing programs or any equivalent combination of education, training, and experience which provides the requisite knowledge, skills, and abilities for this job.Preferred QualificationsExperience with the senior population and high volume of calls Circulation, information or reception experience Proficient with Microsoft Office systems and basic computer skillsRequires cash handling and the ability to multi- taskMust be able to assist with event planning (to include creation of flyers, ability to give clear direction and event set up) May require traveling to other centers
SUPPLEMENTAL INFORMATION
Tasks require the ability to exert heavy physical effort in heavy work, with greater emphasis on climbing and balancing, but typically also involving some combination of stooping, kneeling, crouching, and crawling, and the lifting, carrying, pushing, and/or pulling of moderately heavy objects and materials (20-50 pounds); may occasionally involve heavier objects and materials (up to 100 pounds).Sensory RequirementsSome tasks require the ability to perceive and discriminate sounds and visual cues or signals. Some tasks require the ability to communicate orally.Environmental FactorsEssential functions are regularly performed without exposure to adverse environmental conditions.EEO StatementCobb County is an equal opportunity employer. Cobb County Government does not discriminate on the basis of race, color, national origin, sex, religion, age or disability in employment or the provision of services.
This position is located within the Senior Services Department.This is a part- time position working 29 hours. There are two shifts available. The morning shift is available Monday-Thursday 8am-2pm & Friday 8am - 1pm. The afternoon shift is available Monday-Thursday 11 am-5pm, Friday 12- 5pm. Applicant should be willing to flex hours occasionally to provide assistance with late evening events located at 1150 Powder Springs St, Marietta, GA - Senior Wellness.
EXAMPLE OF DUTIES
Assists in the planning and designing of programming, services, activities and/or events for assigned department: researches and develops, and assists in researching and developing, content for programming; assists in community needs assessments; gathers and reserves supplies/equipment as needed; creates handouts and informational supplements; and schedules programming.Assists the implementation of, and implements, programming, services, activities and/or events for assigned department: conducts assigned classes for participants of different fitness/cognitive levels: recruits participants for new and existing classes; researches activities desired and requested by participants; gathers supplies and equipment; and provides skill demonstrations as needed.Provides customer service to clients and the public: receives and responds to questions and requests for information; provides assistance and information related to center programs, services, materials, or other issues in assigned area; researches problems and initiates problem resolution; and enrolls clients for programs, services and materials.Coordinates various programming and presentations for assigned area: communicates with community, groups, interested citizens, clubs, civic organizations, schools and related groups interested in education and development in assigned area; schedules speakers and presentations; and schedules activities and demonstrations.Plans, leads, and supervises participants at various events: coordinates monthly recreational/social activities; arranges and organizes physical space and/or transportation; contacts various venues to schedule activities; and recruits participants.Assists in the planning and implementation of public relations and communication for assigned department: creates and distributes flyers, schedules, calendars, brochures, emails and other promotional materials; maintains and updates email/mailing distribution lists; and attends public events/meetings.Provides clerical support, as needed: completes, prepares and submits reports and forms on activities; updates weekly and monthly calendar; transcribes meeting minutes; utilizes petty cash fund; and maintains inventory of publications and other information for distribution.Required to participate in various meetings and activities; and provides information and input regarding program activities, services, and needs.Performs other related duties as assigned.Minimum QualificationsHigh School Diploma or GED required; supplemented by two years of experience providing programs or any equivalent combination of education, training, and experience which provides the requisite knowledge, skills, and abilities for this job.Preferred QualificationsExperience with the senior population and high volume of calls Circulation, information or reception experience Proficient with Microsoft Office systems and basic computer skillsRequires cash handling and the ability to multi- taskMust be able to assist with event planning (to include creation of flyers, ability to give clear direction and event set up) May require traveling to other centers
SUPPLEMENTAL INFORMATION
Tasks require the ability to exert heavy physical effort in heavy work, with greater emphasis on climbing and balancing, but typically also involving some combination of stooping, kneeling, crouching, and crawling, and the lifting, carrying, pushing, and/or pulling of moderately heavy objects and materials (20-50 pounds); may occasionally involve heavier objects and materials (up to 100 pounds).Sensory RequirementsSome tasks require the ability to perceive and discriminate sounds and visual cues or signals. Some tasks require the ability to communicate orally.Environmental FactorsEssential functions are regularly performed without exposure to adverse environmental conditions.EEO StatementCobb County is an equal opportunity employer. Cobb County Government does not discriminate on the basis of race, color, national origin, sex, religion, age or disability in employment or the provision of services.
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