What are the responsibilities and job description for the TxDOT Proposal Coordinator position at Cobb Fendley & Assoc?
Since 1980, CobbFendley has been committed to providing innovative engineering and surveying solutions with the goal of bettering communities. Our multi-discipline approach allows for the efficient completion of projects through experienced staff who focus on client communication. We are always seeking talented and qualified professionals to enhance our ability to provide clients with exceptional service.
Are you ready to Join Our Block and advance your career? At CobbFendley, people are our most valued resource. We offer a(n):
- Effective 2024, CobbFendley is proud to announce that FMLA-eligible employees will receive fully paid leave in the amounts of eight (8) weeks for maternity cases and two (2) weeks for paternity or adoption cases. CobbFendley pays for the entire cost of this benefit.
- Competitive compensation package with comprehensive benefits including 401(k) Matching and Profit-sharing Contributions; Employee Stock Ownership Plan (ESOP); Health, Vision, and Dental Insurance; Short-Term and Long-Term Disability Insurance; Employer Funded and Voluntary Life Insurance; Tuition Reimbursement; and Continuing Education Programs
- Extended office closure from December 25 through January 1 to relax and enjoy the holidays
- Professional and personal growth through innovative in-house training and collaborative resources
- Community service opportunities through the CobbFendley Cares Committee, focusing on STEM Education, Hunger Relief, and Sustainable Solutions
CobbFendley is seeking a TxDOT Proposal Coordinator in any of our CobbFendley Texas Locations.
QUALIFICATIONS
- BS/BA in Marketing, Business Management, Journalism, English, Communications, or technical discipline OR 5 years of relevant A/E/C proposal coordination experience in lieu of degree.
- Experience strategizing, organizing and developing all aspects of proposal responses to TxDOT to include organization and creation of content, themes, and graphics, form preparation, editing, and production.
- Ability to prepare, assess and guide others in developing winning proposals and presentations.
- Advanced English verbal, technical writing, editing and proofreading skills.
- Superior organization skills with attention to details.
- Proficient in Microsoft Office suite.
- Experience in Adobe Creative Suite including In-Design.
- Experience with Deltek Vision/Vantagepoint preferred.
- Motivation to work in a dynamic environment with strict deadlines.
- Desire to collaborate with professionals and clients to increase industry knowledge and grow within career.
- Commitment to perform responsibilities consistent with industry standards to achieve department and company goals.
- Interest in developing relationships with clients, partners, and local organizations to remain a trusted resource in the community.
ESSENTIAL FUNCTIONS
- Primary internal proposal leader for TxDOT pursuits.
- Liaises with the marketing and transportation departments to manage and track key TxDOT opportunities.
- Participates in go/no-go decision-making process, offering insight based on TxDOT and transportation priorities, projects, staff/available resources, credentials, and competition.
- Leads and participates in pre-RFP proposal planning.
- Coordination and production of TxDOT proposals, interview presentations, and general correspondence.
- Maintain marketing information (project information, team member resume information) in the company wide Deltek Vantagepoint database.
- Work with minimum supervision and perform self QA/QC of work.
- Adhere to CobbFendley’s safety standards to uphold a safe and efficient environment.
- Maintain a professional attitude and fulfill responsibilities with integrity.
If and when the duties and responsibilities change and develop, the job description will be reviewed and subject to changes of business necessity.
PHYSICAL REQUIREMENTS
- Sitting and/or standing for extended periods of time.
- Mobility within the office including movement between floors and workstations.
- Repeated motions (e.g., typing, reaching, bending, lifting, and carrying).
- Communication with other employees and clients.
ENVIRONMENTAL FACTORS
- Most work is performed in a professional office environment. Some trips to client offices and job sites for observations will be required.
- Job site observations factors could include: walking and climbing on uneven surfaces, exposure to outdoor environments and extreme weather (heat and freezing temperatures), noise exposure, driving for extended periods of time, exposure to allergens (e.g., pollen, dust, cedar, sumac, poison ivy), exposure to construction and traffic work zones, possible hand and power tool use, and extended periods of Personal Protective Equipment use.
- Extended use of electronic devices (e.g., computers, printers, copiers, scanners, plotters, and telephones).
- Use of cutting tools and equipment (e.g., plotting equipment, rotary paper cutter).
EXPECTED HOURS OF WORK
- This is a full-time position. Days and hours of work are Monday through Friday, 7:30 AM to 4:30 PM CST.
- This is a partially remote position and compliance with the company’s “Remote Work Guidelines” is required.
- Minimal travel may be required.
- The Proposal Coordinator will work closely with CobbFendley employees and clients requiring good verbal and writing communication skills. The position reports to the Marketing Director.
EQUAL EMPLOYMENT OPPORTUNITY
At CobbFendley, we are an equal opportunity employer, interested in qualified candidates with the requisite employment authorization eligibility to work in the United States. All candidates are considered regardless of race, color, religion, age, sex, national origin, disability or veteran status, genetics, sexual orientation, gender identity or expression, or any other characteristic protected by federal, state, or local laws.
- EEO is the Law (English)
- EEO is the Law (Spanish)
- EEO is the Law - Poster Supplement
MISCELLANEOUS
- Pre-Employment Screenings. All offers of employment at CobbFendley are contingent upon the prospective employee passing a drug screening, physical exam (if applicable), and various background verifications (including but not limited to 10-year history of the county, state, federal, and a 5-year history of motor vehicle records).
- Work Authorization Sponsorship. Cobb, Fendley & Associates, Inc. participates in E-Verify. E-Verify is an Internet-based system operated by the Department of Homeland Security (DHS) in partnership with the Social Security Administration (SSA). The E-Verify system uses federal databases to rapidly validate individual identities and work eligibility from the information gathered in the Form I-9. CobbFendley will not sponsor applications of work visas. We understand that this could affect your decision to apply with these conditions in mind.
- External Recruiting Agencies. CobbFendley does not and will not accept unsolicited resumes under any circumstances from independent recruiters, recruiting agencies, or similar entities. Recruiting activity on behalf of a candidate does NOT constitute CobbFendley's acceptance of terms and conditions without prior contractual agreements signed by authorized CobbFendley personnel. Unsolicited resumes through any channels including cold calling, emails, applications, social media messaging, etc., will not be reviewed.
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