Shop Clerk

Shop Clerk

Classification:

Hourly

Reports To:

Shop Manager

POSITION SUMMARY: Under the supervision of the Shop Manager, the shop clerk provides clerical support in the Mechanic Shop. *ESSENTIAL FUNCTIONS:

*

• Compute mechanic's daily time cards and input into computer; record mechanic's labor hours on Time & Attendance Record provided by corporate office, recap previous day's labor with computer report.
• Prepare and reconcile Time & Attendance Sheets for mechanics prior to forwarding to Payroll Department; verify accuracy or entries.
• Open, maintain, and close work orders: input labor, purchase order, outside purchases, and mechanics repair description. Clear all grief's before closing the work order and obtain credit approval for work orders requiring credit approval.
• Contact customers for purchase order numbers and at times may request payment for a cash job.
• Upon request, keeps the Shop Manager informed on the progress of quoted and flat rated jobs.
• Research closed work orders to determine if discrepancies exist; process any adjustments for corrections as directed by Shop Manager.
• Files active jobs in a numerical file; files invoices, job closing summary prior to closing completed jobs. Correlates and files documents in appropriate job jackets.
• Close completed jobs by entering mechanics detailed repair description when necessary; close warranty jobs with required information.
• Orders supplies needed for repair jobs/shop use and issues purchase orders to vendors. Post purchase orders and cost to jobs.
• Issues purchase orders to authorized shop personnel for the purchase of supplies.
• Reconcile purchase orders with delivery slips and vendor invoices; code all vendor invoices and process for payment through computer; keep duplicate invoice and file.
• Review vendor statements; research unpaid invoices belonging to department. Request copies of all outstanding invoices from the vendor.
• Answers incoming telephone calls for the Service Department and other departments as necessary.
• Distributes all Shop’s incoming and outgoing mail and daily reports.
• Types letter, quotations, facsimile invoices, reports and other documents.
• Review gasoline and diesel logs and post to jobs.
• Coding of all outside purchases and prepares journal vouchers to forward to accounting.

• Performs other duties as assigned. EDUCATION, EXPERIENCE, AND SKILLS REQUIRED:

• Qualifications:
• Shop experience 2 years
• Parts experience 1 year
• Education: High School Diploma or GED required

• Licenses/Certifications: None PHYSICAL DEMANDS:*

**

• Walking and moving about on foot often up and down stairs.
• Handling: Seizes, helps or works with hands.
• Lifting: Raises or lowers miscellaneous paperwork.
• Reaching: Extends hands and arms in any direction.
• Stooping: Bends body downward and forward by bending at knees or waist.
• Standing: Remains in standing position If required to perform various functions of the job.
• Vision: Read paperwork, employment files and records on the computer.
• Talking: Communications by phone and in person.

• Sitting: Sits at desk. Sits for long periods of time. ENVIRONMENTAL:
• Noise: Works in conditions with constant or intermittent noise.

Temp/Weather: Works in a service shop environment.

Job Type: Full-time

Pay: $9.00 - $12.00 per hour

Benefits:

• 401(k)
• Dental insurance
• Health insurance
• Paid time off
• Vision insurance

Schedule:

• Monday to Friday
• Weekends as needed

Work Location: In person

Salary : $9 - $12