What are the responsibilities and job description for the Administrative Assistant position at COGENT Infotech?
Title: Administrative Assistant
Location: Everett WA 98204
Duration: 3 months
Job Summary
Under general supervision provides general administrative support to the Safety, Security, and Sustainability department. Researches and compiles data for a variety of department reports and meetings. Prepares purchases documents. Facilitates process. Organizes and maintains records and files. Assists with projects; and orders supplies.
Essential Duties
Qualification to enter this position requires knowledge of the following:
Location: Everett WA 98204
Duration: 3 months
Job Summary
Under general supervision provides general administrative support to the Safety, Security, and Sustainability department. Researches and compiles data for a variety of department reports and meetings. Prepares purchases documents. Facilitates process. Organizes and maintains records and files. Assists with projects; and orders supplies.
Essential Duties
- Process Infractions (When someone driving a community transit vehicle is tagged by a red light camera for a violation, we need someone to investigate who was driving, and then filing responsive paperwork with the court.)
- Process Invoices (verifying receipt; processing paperwork) Audit invoices and send monthly reports. Credit card / P Card reconciliation Gathering information, writing copy, editing, preparing for publication, and overseeing distribution of correspondence and reports.
- Research and compile data, statistics, and samples for review and evaluation; prepare and publish regular reports.
- May make travel arrangements for department employees.
- Make the reservations, confirm final arrangements and arrange for a travel advance.
- Manage purchasing requests, process purchase orders (creating, requesting, submitting); prepare purchase documents Performs other duties in a similar nature.
Qualification to enter this position requires knowledge of the following:
- Microsoft Office and Office administrative procedures.
- Time management and prioritizing.
- Computers and associated equipment - printers, scanners, audio/visual equipment, word processing, spreadsheet and presentation software.
- Other office equipment - calculators, multi-line phones, copiers, faxes, binding machines and shredders.
- English grammar and business writing.
- Customer service and interpersonal communication.
- Prioritization.
- Exercising good professional judgment.
- Basic math.
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