What are the responsibilities and job description for the Contract Coordinator position at Collabera?
The Contract Coordinator within R&D Procurement is responsible for the efficient integration and management of various agreements, including Clinical Study Agreements, Confidential Disclosure Agreements, Master Agreements, Investigator-Initiated Agreements, Service Agreements, and others. This role ensures that all contract processes related to acquisitions are executed in a timely and compliant manner. Working closely with R&D Contract Operations, Legal, and Business Stakeholders, the Contract Coordinator will manage contract records, create assignment notices, and handle purchase order requests while maintaining data accuracy and effective communication with stakeholders.
Key Responsibilities:
- Contract Integration:
- Prepare and execute assignment notices for various R&D Procurement agreements, ensuring they are completed on time and in line with project goals.
- Stakeholder Communication:
- Maintain open communication with R&D stakeholders, legal teams, and management regarding integration project priorities, status, and timelines.
- Provide regular updates across functions, both verbally and in writing.
- Purchase Order Management:
- Oversee the shopping cart/purchase order request process, ensuring all necessary approvals and steps are followed.
- Assist in transitioning purchase orders from legacy systems during company acquisitions.
- Data Accuracy & Record Keeping:
- Accurately enter data and relevant documents into the contract lifecycle management system.
- Track the assignment status of contracts, ensuring compliance with country-specific timelines and requirements.
- Contract Negotiation Support:
- Aid in negotiating agreements and amendments for Clinical Study Agreements, Confidential Disclosure Agreements, Master Agreements, Investigator-Initiated Agreements, and Service Agreements.
- Cross-Functional Collaboration:
- Work closely with cross-functional teams, including Legal, Procurement, Finance, and Compliance, to ensure successful contract integration.
- Process Improvement:
- Continuously assess and improve contract management processes to enhance efficiency and compliance with organizational standards.
Qualifications:
Required Qualifications:
Education:
- Bachelor’s degree or equivalent work experience (preferred disciplines: Healthcare, Business, Legal, or Scientific).
Experience:
- Minimum of 3 years in Clinical Research, Contract/Budget Management, or related fields.
- Experience in contract lifecycle management and familiarity with contractual/legal concepts related to Clinical Research.
Skills:
- Excellent communication skills with the ability to convey updates across functions clearly and effectively, both written and verbally.
- Strong organizational skills, with a keen eye for detail and the ability to manage competing priorities in a fast-paced environment.
- Demonstrated ability to work proactively, ask questions as needed, and adapt to change.
Preferred Qualifications:
Contractual or Paralegal Experience:
- Experience in contract negotiation and understanding of legal, compliance, and regulatory matters is highly desirable.
Cross-Functional Experience:
- Experience working within a global environment and with cross-functional teams is an advantage.
Management Experience:
- Experience in line or matrix management is a plus.
Salary : $30 - $35
