What are the responsibilities and job description for the Assistant to the Dean position at College of Lake County?
The College of Lake County is currently looking for an Assistant to the Dean for the Communication Arts, Humanities and Fine Arts division. This position provides direct administrative support to the division Dean and other administrative staff-members. As the primary support personnel, the position requires the ability to work in an independent manner, maintain in-depth knowledge of division and departmental procedures, and exercise good judgment and initiative while adhering to administrative details.
Why choose the College of Lake County for your next opportunity?
Why choose the College of Lake County for your next opportunity?
The College of Lake County (CLC) offers a competitive salary, excellent benefits that includes Blue Cross Blue Shield of Illinois health, Delta Dental and Superior Vision insurance plans, tuition support for employees and qualified family members, three retirement plans, disability, group and supplemental life insurance, health and dependent care flexible spending account plans, a compressed work week in the summer (Closed Fridays!!), generous vacation, sick and personal time off and 14 paid holidays each year. Some benefits will not be available for part-time employees (ex: health insurance).
CLC is a comprehensive community college located in northeastern Illinois committed to being an innovative educational institution providing life-changing paths for our students by offering exceptional learning experiences. CLC achieved a milestone in 2023 with its designation as a Leader College. This national recognition awarded by the Achieving the Dream Network is the result of improved student outcomes through the CLC’s relentless commitment to transformational change and the implementation of innovative practices within the student success model over the past few years.
CLC aspires to be a place where every student succeeds, every employee thrives, so that every business achieves and every community grows. Our mission is to be innovative and value-driven in supporting student success through developing and encouraging employees of all backgrounds on their journey toward achieving personal and professional growth.
Required Qualification(s)
- High school diploma, or equivalent
- Minimum of four (4) years administrative support experience or other related experience
- Proficiency in Microsoft Word, Excel, Teams, and Zoom
- Strong written and verbal communication skills
- Proven ability to work effectively and constructively with persons of diverse cultures, language groups, and abilities; demonstrate sensitivity to and ability to work with the diverse academic, socioeconomic, cultural and ethnic backgrounds of community college students, faculty, and staff, including those with disabilities; establish and maintain effective working relationships with those contacted in the course of work
Desired Qualification(s)
- College coursework in office systems. business, or related field
- Experience in an educational setting, including direct contact with students
- Familiarity with PeopleSoft and/or Workday
- Bilingual in Spanish/English
Posting Date
08/27/2024
Closing Date
09/10/2024
Expected Start Date
09/23/2024
Special Instructions Summary
The schedule for this position is Monday through Friday, 7:30 a.m. to 4:00 p.m.
Pay Rate
$20.54/hr (THIS IS FIRM)
Full-Time/Part-Time
Full-Time
Location
Grayslake
Total Hours per week
40.00
Work Schedule
Monday through Friday, 7:30 a.m. – 4:00 p.m.
Interview Process Requirements
None
EEO Statement
The College of Lake County is an equal opportunity employer and has a strong commitment to diversity. In that spirit, it seeks a broad spectrum of candidates including minorities, women and people with disabilities.
Summary of Essential Functions
Department Operations/Processes (50%)
- Supports division Dean and other staff-members and faculty by coordinating/scheduling meetings using Microsoft Outlook, moderating meetings on college approved platforms such as Zoom, MS Teams and recording meeting minutes.
- Sorts, routes, and routinely responds to incoming correspondence through multiple email inboxes, phone, and Microsoft Teams.
- Maintains the required files, records, and databases of the Engineering, Math and Physical Sciences division in physical format and electronically within Microsoft Teams.
- Arranges meetings, conferences, and special events with external stakeholders which includes reserving room space, preparing agendas, assembling information, coordinating food service, and other related activities.
- Prepares budgetary items such as requisitions, reimbursements for tuition and travel for division faculty and staff, and coordinating supplementary payroll for faculty.
- Coordination of faculty support services including room assignments and key access, providing classroom supplies, printing orders, communication of class cancellation, arrangement of substitute instructors, and technology help desk requests.
- Maintains the Dean’s appointment calendar as requested.
- Serves as a backup for the Academic Accounting Associate.
Student/Customer Service (25%)
- Receives visitors, answers telephones, reviews inquiries, provides advice, and represents the office to students, faculty, administrators, and the community.
- Maintains current knowledge of division programs and courses to provide accurate information.
- Exercises discretion in providing confidential information concerning student enrollment in alignment with FERPA regulations.
- Performs proactive outreach communication to students enrolled in division programs through phone and EAB Navigate.
Data Entry/Reporting (15%)
- Prepare reports on faculty workload and faculty office hours.
- Maintain documentation on tenure-track faculty and faculty contact information.
- Prepare and approve additional payments for faculty.
Other Duties (10%)
- Participate on college committees and task forces.
- Performs other duties as assigned.
Salary : $21
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