Director, Institutional Effectiveness Partnership Initiative(IEPI)

Position Number: CLA23-510

College of the Canyons
Santa Clarita Community College District

announces an employment opportunity for

Director, Institutional Effectiveness Partnership Initiative (IEPI)

A Classified Administrator Position

Extended Review Date: September 5, 2023

This position is a high priority for our District for the 2023-2024 year and is contingent upon continue available district, grant and state funding.

Two weeks prior to the deadline to submit applications, the diversity of current applicants will be assessed. Upon review, if the pool does not include sufficient diversity at that time, the application window may be extended.

The Santa Clarita Community College District/College of the Canyons is seeking a full-time Director, Institutional Effectiveness Partnership Initiative (IEPI) in the Institutional Development Office.

SALARY PLACEMENT:

This twelve (12) month per year position will be on an individual contract. This classified administrator position will be placed on Range 17 of the Administrator Salary Schedule. Step placement is based on experience. Initial salary step placement for new employees is customarily at step 1, 2, or 3 ($12,211.00 / $12,394.00 / $12,579.00 per month) of this 20-step salary range.

All administrators are on an employment contract and exempt from overtime and compensatory time accumulation.

Who We Are

The Santa Clarita Community District is committed to achieving educational equity for all students. As presented in our District Strategic Plan, which focuses on Access, Engagement, and Success, “Equity, inclusion, and diversity are not goals in themselves, but ideologies embedded in all actions and planning across all departments and functions of our college and its two campuses.” These areas of focus demonstrate a resolve to focus on student success and confirm that we are at the forefront of change with integrated planning efforts that both evolve and anticipate the needs of our students. We provide students with a rich and dynamic learning experience that embraces differences — fostering healthy inclusion through inquiry, shared dialogue and reflection to ensure that we promote a sense of community, collegiality and cooperation. When you join our team at the Santa Clarita Community College District, you can expect to be part of an inclusive, creative, flexible, innovative and equity-focused community that engages students, each other, and the community in scholarly inquiry, creative partnerships, and the application of knowledge and success.

The College and the District

College of the Canyons is part of the Santa Clarita Community College District and is designated as a Hispanic Serving Institution (HSI), enrolling approximately 32,000 students each academic year. College of the Canyons has a diverse student population that reflects our focus on enhancing the educational attainment and economic well-being of the community we proudly serve. Detailed information about our student population, including data related to student success, can be found on the College of Canyons Office of Institutional Research, Planning and Institutional Effectiveness (IRPIE) website. Additionally, College of the Canyons, was recently honored as a 2021 Bellwether College Consortium award winner, was honored in 2018 and 2019 with the Champion of Higher Education award, was ranked #1 in Los Angeles County during 2019 as the best two-year college for adult learners, and is rated #1 in Los Angeles County for completion rates by college-prepared students. It is distinguished as one of the top transfer institutions in Los Angeles County.

Who We Want

We value the ability to serve students from a broad range of cultural heritages, socioeconomic backgrounds, genders, abilities, and orientations. Therefore, we prioritize applicants who demonstrate they understand the benefits diversity brings to a professional educational community. The successful candidate must be an equity-minded individual committed to collaborating with faculty, classified staff, administration, students and community partners who share our commitment to closing equity gaps. The Santa Clarita Community College District seeks leaders possessing a strong grounding in academic and student services programs and a thorough understanding of the primary mission of the community college. We seek employees that value mentorship and working in a collegial, collaborative environment, who are conscientious risk takers and transformational leaders guided by a commitment to helping all students achieve their educational goals.

Overview of the Institutional Effectiveness Partnership Initiative (IEPI) Grant:

The Institutional Effectiveness and Partnership Initiative (IEPI) was launched in 2014 to help California’s community colleges and college districts improve their operational effectiveness. IEPI is uniquely positioned to help boost student success across the system by providing colleges and college districts the high-quality technical assistance, professional development and resource tools needed to enhance effectiveness and achieve the goals and commitments contained in the California Community Colleges’ Vision for Success. A key feature of IEPI is that it draws on the expertise and innovation from within the community college system to advance effective practices and avoid potential pitfalls.

Through a competitive grant process College of the Canyons was selected by the California Community College Chancellor's Office (CCCCO) to lead and oversee the Technical Assistance portion of the IEPI grant. We provide technical assistance through Partnership Resource Teams (PRTs). This colleagues-helping-colleagues model is available to colleges, districts, and centers interested in getting support on issues that matter most to them. In addition, we support Communities of Practice in partnership with the CCCCO on subjects related to the CCCCO Vision for Success and California Community Colleges Roadmap for the Future.

"BIG PICTURE" RESPONSIBILITY:

This position reports to the Deputy Chancellor and Chief Diversity, Equity and Inclusion Officer and works closely with members of the CCCCO Institutional Effectiveness Partnership Initiative (IEPI):

• Serves as the grant project manager for the IEPI Technical Assistance grant and ensures all grant objectives are met and deliverables are accomplished in a timely manner.
• Serves as the liaison with the CCCCO, the grantee College of the Canyons, client institutions, partnership resource members, the program evaluator, professional associations, and grant partners, including the Statewide Academic Senate and Association of California Community College Administrators (ACCCA).
• Oversees program and budget planning, and provides presentations at conferences regarding grant services and opportunities.
• Performs complex organizational tasks in the areas of data analysis, marketing, and program planning and reporting in an effort to support systemwide effectiveness in addition to the state Chancellor’s Office goals and priorities. Shares promising practices and outcomes of participating client institutions that can be available statewide through the Vision Resource Center (VRC).

ESSENTIAL DUTIES:

(May include, but are not limited to, the following):

1. Provide overall coordination of the Technical Assistance component of the Institutional Effectiveness Partnership Initiative (“IEPI”).
2. Solicit Letters of Interest (LOIs) from CEOs of prospective client institutions; analyze every LOI upon receipt, identify Areas of Focus, and code areas of PRT expertise needed to help address those Areas.
3. Recruit, survey, assemble, and maintain a comprehensive pool of Partnership Resource Team (“PRT”) Leads and members.
4. Work with the Statewide Academic Senate, CCCCEO and other applicable statewide groups to coordinate recruiting PRT members.
5. Recruit, match, organize, coordinate, and train members and Leads of all assigned PRTs to support colleges, districts, centers, and the state Chancellor’s Office.
6. Design, schedule, and facilitate webinars, workshops, and other training for PRT and Mini-PRT members, including Appreciative Inquiry and Change Management as topics.
7. Work with client institution CEOs on reviewing letters of interest, identifying where clarification is needed, and assessing the need for a PRT.
8. Work with PRT Leads and client institution CEOs, Substantive Point Persons, and Logistical Point Persons in scheduling, preparing for, executing, and following up on PRT processes.
9. Provide detailed feedback on the PRTs’ Summaries of Initial Visit, Menus of Options (“MOOs”), and PRT Process Summaries, and client institutions’ Innovation and Effectiveness Plans (“I&EPs”), consistent with sound planning practices.
10. Organize, coordinate, and facilitate as needed Partnership Resource Communities of Practice (“PRCOPs”).
11. Coordinate with the external evaluator on both short-term and long-term evaluations of IEPI technical assistance. As part of evaluation activities, debrief with every PRT Lead after every visit.
12. Implement improvements in PRT systems and processes based on evaluation findings.
13. Maintain a strong and positive working relationship with SCCCD's Deputy Chancellor and Project Specialist to address matters from policy to everyday logistics.
14. Review and provide input and feedback on IEPI quarterly reports, work plans, and budgets.
15. Create and maintain databases of client institutions, accreditation status, PRT pool volunteers, PRT members, and documentation from MOOs, I&EPs, client institution status reports, and PRT Process Summaries; create queries and reports as needed, including exception and action reports.
16. Work closely with IEPI's project monitor and dean; and attend bi-monthly meetings with IEPI team members, Vision Resource team, and other CCCCO staff to prioritize and align with systemwide goals.
17. Disseminate information about IEPI technical assistance through presentations and documentation, working with the IEPI coordinating group, Chancellor’s Office staff, the Statewide Academic Senate, ACCCA, California Community College Classified Senate (CCCCS), and other partners as appropriate.
18. Coordinate an annual PRT Conference in conjunction with the CCLC Annual Conference.
19. Recruit facilitators and participants in presentations, panels, and workshops.
20. Coordinate technical assistance with other components of IEPI as needed.
21. Support the Chancellor’s Office and Board of Governors on IEPI-related policies, procedures and oversight.
22. Provide input and feedback on Vision Resource Center content and tools.
23. Performs other related duties as assigned.

MINIMUM QUALIFICATIONS:

Experience:

Five (5) years of full-time equivalent experience in California Community College administration. A work history that indicates success in leading, collaborating, innovating, initiating, and improved outcomes.

Education:

Master’s degree from an accredited college or university in education, social sciences, or related field.

DESIRABLE QUALIFICATIONS:

• A doctoral degree.
• Evidence of effective leadership at the community college and/or four-year college/university level.
• Knowledge of community college structures, processes, and operations.
• Experience in innovative planning and effective delivery of project objectives.
• Previous experience coordinating grants, budgets, and grant deliverables.

DEMONSTRATED KNOWLEDGE AND ABILITIES:

• Knowledge of California Community Colleges history and understands local, state and federal laws applicable to California Community Colleges.
• Understanding of and a commitment to the vision and mission of the CCCs.
• Understanding of the Institutional Effectiveness Partnership Initiative and the PRT process.
• Knowledge of best practices in systematic integrated planning, research, and evaluation.
• Close and consistent attention to details within the larger context of the project’s nature and purposes.
• Follow-through and persistence, while adhering to reasonable deadlines.
• Ability to work well with all individuals within the CCCs—administrators, faculty, and staff at all levels, from the Chancellor’s Office to CEOs and trustees to clerks and part-time faculty—with respect, firmness, diplomacy, and attention to detail.
• Demonstrated sensitivity to and understanding of the diverse academic, socioeconomic, cultural, ethnic, and disability backgrounds of community college students and employees.
• Strong communication skills, both written and oral, focusing on engagement, accuracy, and precision
• Skilled in cold calling, emailing and following up with individuals to meet timelines.
• Design and execute presentations, workshops, and resources.
• Facilitate meetings and training sessions.
• Editing skills applied at levels appropriate to the source, nature, and purposes of each document.
• Ability to speak to, work with, train, and motivate large and small groups from the community college system at large.
• Apply high standards, but with the flexibility that comes with recognition of reality in institutions, systems, and processes.
• Possess problem-solving skills.
• Ability to multitask, including tracking the status of numerous processes and taking timely action as appropriate.
• Expertise in using Access, Word, Excel, survey systems, and other software tools as needed.

QUALITIES OF A SUCCESSFUL COMMUNITY COLLEGE LEADER:

Every administrator with the College is expected to be:

• Committed to Student Access, Engagement, and Success.
• Willing to take strategic risks related to student-oriented change.
• Capable of building strong teams.
• Motivated to establish urgency for improvement.
• Able to plan lasting internal change.
• Results-oriented, ensuring effective implementation, routine assessment of programs and continuous data-informed improvement.
• Effective at communicating and listening to foster strong relationships, shared priorities, and inspire trust and action.
• Considerate of fiscal responsibilities and sound operations.
• Dedicated to entrepreneurial fundraising that aligns to student access, engagement, and success goals.
• Effective in developing effective external partnerships to achieve broader aims for student success.
• A creative, innovative, energetic instructional leader; a technologically sophisticated professional who is skilled in various technology applications.
• A supporter of consistent and on-going professional development initiatives, in pursuit of the college’s strategic goals.
• A fair-minded, ethical, and honest leader with excellent interpersonal and communication skills and the courage and integrity to lead and accept responsibility.

PHYSICAL DEMANDS

Position requires sitting and viewing a computer monitor for extended periods of time; dexterity of hands and fingers to operate a computer keyboard; reaching, bending, and stooping; frequently exert 10 to 20 pounds of force to lift, carry, push, pull or otherwise move objects; hearing to understand speech at normal levels, speaking to communicate and provide information to others; vision to read printed material and computer monitor. Travel from site-to-site. In the event of an emergency, employees will be relied upon to serve as emergency service workers.

DISTRICT CLASSIFIED ADMINISTRATOR BENEFITS:

Full-time employees are provided with a diversified employee benefits program that includes sick time, vacation time, discretionary time, medical, dental and vision insurance including dependent coverage, disability and life insurance as well as Section 125 options. These benefits commence on the first of the month following date of hire. Professional development and educational incentive opportunities are provided to all classified administrative employees.

Classified employees contribute to the Public Employees' Retirement System (PERS), a defined benefit retirement plan through the State of California.

CONDITIONS OF EMPLOYMENT:

• Successful completion of background fingerprint clearance, pre-employment physical examination (disabilities not related to the physical job will not affect the application process) and TB screening.
• Proof of eligibility to work in the United States and signing of loyalty oath per government codes 3100-3109.
• Meeting applicable eligibility requirements under CalPERS or CalSTRS if you are a current or former member.
• Board of Trustees approval.
• Official, sealed transcripts are required upon offer of employment.
• Ability to maintain a flexible workweek with hours that may vary.
• Position is contingent upon funding and is subject to change.

EQUAL EMPLOYMENT OPPORTUNITY:

The Santa Clarita Community College District is committed to employing qualified employees who are dedicated to student learning and success. The Board recognizes that diversity in the academic environment fosters awareness, promotes mutual understanding and respect, and provides suitable role models for all students. The Board is committed to hiring and staff development processes that support the goals of equal opportunity and diversity, and provide consideration for all qualified candidates. The District does not unlawfully discriminate in providing educational or employment opportunities to any person on the basis of race, color, religion, religious creed (including religious dress and grooming practices), national origin, ancestry, citizenship, physical or mental disability, medical condition (including cancer and genetic characteristics), genetic information, marital status, sex (including pregnancy, childbirth, breastfeeding, or related medical conditions), gender, gender identity, gender expression, age (40 years and over), sexual orientation, veteran and/or military status, protected medical leaves (requesting or approved for leave under the Family and Medical Leave Act or the California Family Rights Act), domestic violence victim status, political affiliation, and any other status protected by state or federal law or on the basis of these perceived characteristics, or based on association with a person or group with one or more of these actual or perceived characteristics.

Applicants who have disabilities may request that accommodations be made in order to complete the selection process by contacting the Human Resources office directly at (661) 362-3427.

ABOUT THE DISTRICT

Innovative. Collaborative. Entrepreneurial. These characteristics not only define College of the Canyons, they are embodied by the faculty, staff and administrators who make this college unique among the 116 California Community Colleges.

Established in 1969, College of the Canyons is among the fastest-growing colleges in California and the nation. It is widely recognized as a model community college for enhancing student access, success and equity. Its completion rates rank among the highest in the state. The college has established a well-deserved reputation for bolstering economic development and offering innovative career technical education responsive to industry needs.

Guided by visionary leadership, the college serves a 367-square-mile area of northern Los Angeles County that includes the dynamic, growing Santa Clarita Valley. A steady influx of new residents and businesses creates a spirit of possibilities that inspires the college to be flexible, creative and attuned to the community’s evolving needs. The growing diversity of the community is mirrored by the college, which qualifies as a Latino-serving institution.

The college’s influence in the community is best illustrated by the dozens of collaborative partnerships it has forged with local school districts, government entities and service organizations. Examples include the Performing Arts Center’s K-12 Arts Education Outreach initiative, which allows thousands of children to experience the arts each year, and Academy of the Canyons, an early/middle college high school at the Valencia campus that is ranked among the top 10 percent of high schools in the nation.

With campuses in Valencia and Canyon Country, the college offers 96 associate degree programs, including 31 associate degree for transfer (AD-T) options, as well as 148 certificate programs. Classes are offered during traditional fall and spring semesters, as well as shorter, intensive summer and winter sessions. Additional educational opportunities exist at the University Center, whose four-year colleges and universities offer approximately 30 bachelor’s, master’s and doctoral degree programs, as well certificate and credential programs.

Because of the college’s commitment to meeting the needs of the community, local voters have approved two bond measures valued at more than $240 million since 2001. The college also secures substantial funds from the state and millions of dollars in grants each year that allow new, cutting-edge programs to be developed and facilities built to accommodate them.

Given its commitment to growth and innovation, College of the Canyons sets a new standard for what a college can achieve. It is a vital cultural, educational and economic force in the region. Join us to discover unexpected possibilities, the freedom to innovate and an opportunity to shape the future.

APPLICATION AND SELECTION PROCESS:

Applicants are encouraged to complete their applications online at https://www.canyons.edu/administration/humanresources/. If you require assistance, please call the Human Resources office at (661)362-3427 or for the hearing impaired TTY/TDD Line at (661)362-5178. Applicants may check the status of their application online and may expect to be notified within approximately 5 weeks following the Review Date as to the status of their application.

All application materials must be uploaded online or received in the Human Resources office by the end of the day on the Review Date in order to assure consideration for this position. Postmark is not acceptable for this purpose. Separate application materials must be submitted for each position applied for. Materials submitted become property of the District and will not be returned, copied, or considered for other openings. The Human Resources office is located in the University Center, Suite #360 at 26455 Rockwell Canyon Road, Santa Clarita, CA, 91355.

Your application is not complete until the following required materials have been uploaded online or received by the Human Resources office:

• A District Academic application.
• A current detailed resume, summarizing education and experience.
• Letter of interest (cover letter). In your letter, please address your qualifications and experience as they pertain to the job duties, the demonstrated knowledge, and the abilities section of this announcement. Provides specific details and examples of your direct leadership in achieving the list of minimum and desirable requirements for this position.
• Copies of complete and legible college transcripts clearly indicating all college units earned and any degree awarded. Submit unofficial copies of transcripts for application purposes. Copies of diplomas are not acceptable in lieu of college transcripts. Please see our website for the requirements for evaluation of transcripts from foreign colleges or universities.
• Confidential Recruitment Source Information (Voluntary Survey). This is voluntary and is part of the online applicant profile separate from the application.
• Supplemental Questionnaire. Complete the Minimum Qualifications & Supplemental Questions as part of your application packet.

1. Do you possess a Master’s degree or higher from an accredited college or university? (yes/no) If yes, please provide a legible copy of your college/university transcript in your application packet. Copies of diplomas are not acceptable in lieu of college transcripts. If no, you do not meet the minimum qualifications for this position.
2. Please describe experience you have working in California Community College Administration.
3. Please describe your experience successfully managing grant deliverables, planning grant budgets, event planning and facilitation.
4. Please describe how you coordinate complex projects that involve detailed communications, multiple groups of people, their varying schedules, and location logistics.
5. Describe your work with program planning, implementation, and evaluation.
6. Please describe your ability to work successfully and thrive in a multicultural environment.
7. Why do you want to work at College of the Canyons in this management position?

• Letters of Reference are optional.

Please note:

• Skills evaluation of candidates for interview may be required.
• Travel and relocation expenses are the responsibility of the applicant.
• Hiring committees review all complete, qualified application packets. Possession of the minimum qualifications does not guarantee an interview.
• A presentation may be required for those candidates selected for an initial interview.
• “Experience” generally refers to relevant paid experience. In some instances, unpaid experience may be counted as experience towards meeting the minimum qualifications or requirements for the position only if it entailed responsibilities substantially similar to those of relevant paid positions in the field. It is the applicant’s responsibility to provide sufficient information and details to the Human Resources office at the time of submission of their application packet. Details should include the organization, contact name and contact information, start and end dates, hours per week, and a list of relevant unpaid/volunteer duties or responsibilities performed. Not all unpaid experience may qualify. Upon offer of employment, an applicant will be required to obtain written verification(s) of any relevant unpaid/volunteer experience.
• Current COC employees who are applying for this position: Please be aware that materials from your personnel file are not included as part of the application file; therefore, please provide the same requested application materials as any other applicant.
• Please be aware that, should you be considered as a finalist for this position, reference checks will include current supervisor(s).
• Applicants are encouraged to apply online. If you need assistance with the application process, contact:

It is the applicant’s responsibility to ensure that all application materials are fully and correctly submitted. All materials submitted are for this position only and become the property of the District. Materials will not be returned, copied or considered for other openings. Resumes may not be submitted in lieu of the official application form.

Interviews may be conducted in-person or remotely via Zoom.

This is an in-office position, working forty hours per week in our Institutional Development office on the Valencia campus.

The College is expecting to conduct initial interviews the week of September 11, 2023 and conduct final interviews the week of September 18, 2023 This is an estimated timeline, and is subject to change.

Positions are offered contingent on funding. We reserve the right to withdraw, extend the filing date, reopen, or delay filling this position. Recruitment may continue until the position is filled. This recruitment may be used for future vacancies.