What are the responsibilities and job description for the Receptionist position at Colliers?
Job Description
Overview
Colliers Engineering & Design is seeking a Receptionist to join our Woodcliff Lake, NJ office. This Receptionist will greet and assist all visitors who present themselves at the firm’s main entrance and handle most day-to-day in-office duties.
Responsibilities
- Greet visitors and clients in a professional and welcoming manner. Contact the person a visitor wishes to see.
- Go to mail-room daily and sort all incoming mail.
- Receive all incoming packages and assist with interoffice mail distribution.
- Scan, log, and route incoming checks and invoices to appropriate Accounting contacts.
- Prepare letters, memos, correspondence, and transmittals as needed.
- Prepare outgoing shipments as needed.
- Manage all hand deliveries or in-person pickups.
- Remain knowledgeable on company information including, but not limited to, service lines and geographic locations.
- Welcome new hires and assist with on-boarding, including office entry keys.
- Order, receive and maintain all office supplies.
- Assist with office social events and update social calendar.
- Perform tasks to support various discipline groups within the office, as needed.
- Perform any scanning and filing duties.
- Assist with conference room reservations and Teams meeting. Proficiency in room technologies.
- Ensure the operation of equipment by troubleshooting malfunctions and calling for repairs.
- Other tasks as assigned.
Qualifications
- High school diploma.
- 1-2 years of office / customer service.
- Microsoft Office Suite : Outlook, Word, Excel.
- Good communication skills.
- Strong organizational skills.
- Ability to problem-solve.
What We Offer
At Colliers Engineering & Design, our people are our most important resource. That’s why we are committed to providing all our employees with a safe, comfortable work environment, potential for career advancement, and the ability to impact society through their projects as well as Company sponsored activities.
- paid pregnancy disability leave; short- and long-term disability insurance; life insurance; a company-matched 401(k) / Roth;
paid time off that includes parental and military leave; employee referral and professional license bonuses and a straight time policy that compensates exempt employees for billable hours worked in excess of 40 billable hours within a work week.
We have also created an internal culture that provides the resources and technology needed to encourage personal and professional growth opportunities through reimbursement for education;
a free in-house resource for hundreds of educational and self-enrichment courses; mentorship program; wellness program; Women’s Organization and ongoing philanthropic opportunities.
Apply today to learn how you can join our team of professionals, so we can help you Accelerate Your Success !
Last updated : 2024-05-12
