Administrative Specialist

Colorado Springs Utilities is seeking an Administrative Specialist to provide professional-level, administrative support to the management and personnel in the Planning and Finance Division located downtown at the Plaza of the Rockies. If you have strong administrative experience, thrive in a professional environment that offers variety and challenge, have a high regard for customer service, and possess a strong desire to become entrenched in the inner workings of the utilities industry then this role may be for you!  

Our people are our most valuable resource, we offer employees exciting opportunities, fulfilling work, and career growth.  Colorado Springs Utilities provides an engaging, dynamic team environment. We are looking forward to adding you as our newest team member!

Key Areas of Focus:

• Maintain and update calendaring systems, coordinate schedules, and make reservations
• Perform P-Card reconciliation, and assist with forecasting expenses
• Coordinate and arrange supplies, materials, and presentations for meetings, including recording notes and/or action items, and set-up and operation of AV equipment
• Reviews assigns account numbers and processes invoices for payment relating to people’s business needs, creates and completes department work orders
• Travel arrangements utilizing the FROSH/DEEM travel guide, and mileage travel expense reimbursements.
• Schedule job interviews utilizing Taleo, and Outlook, prepare interview packets, and return completed interview documents to HR Talent Acquisition team 
• Develop and maintain department SharePoint sites with updates or information, including records retention per Records Management requirements
• Manage and review, processes, prioritize and/or routing incoming mail, publications, directives, and regulations, and maintain and order office supplies 
• Weekly disbursements (check) review, route as necessary, log returned checks
• Assist with accounts payable with daily check batches, including filing
• Provide customer support for division departments, taking and routing phone messages
• Advises others on administrative procedures and/or provides training and instruction

We are looking for candidates who demonstrate:

• Administrative experience and a high school diploma or G.E.D. 
• Strong Microsoft Outlook, Word, PowerPoint, Excel, MS Teams
• Strong attention to detail and follow through with responsibilities
• Organization, time management, multi-tasking, and problem-solving skills
• Excellent customer service skills
• Effectively working in a fast-paced, dynamic environment with rapidly shifting priorities
• Taking initiative and responsibility for projects and tasks
• Maintaining and improving department administrative processes and procedures
• Maximo and Microsoft Visio experience preferred

The military job codes/duty codes most closely related to this role are: 42A, 42B, 36B    36P1, 36P2, 36P3, 36P4, 37F1, 37F2, 37F3, 37F4, 3S032, 3S052, 3S072, 3S0X2    PN, PS, IT, 6420, 6423, 6425, 6427,     9644, 9680, 3402, 3404, 3406, 3408

Who We are...

• One of the largest four-service public utilities in the nation (over 500,000 customers)
• A national leader in reliability (power on an average of 99.991% of the time)
• Diamond Designation recipient from the American Public Power Association – a utility sector leader in reliability, safety, workforce development, and system improvements
• Located at the base of the Rocky Mountains in the most desired city to live in the United States (U.S. News & World Report, 2022)

Our Commitment to Our Employees…  
Our people are the heart and soul of Colorado Springs Utilities.  They keep the lights on, gas flowing, water coming in, and wastewater leaving.  We do not just say people are important – we prove it!  That’s why we are honored to invest in protecting the health and financial security of our employees and their families through our rich benefits program.

• Time Off – Because everybody needs time off to recharge
  • Vacation – New employees accrue 13 days of paid time off to start, while our more tenured employees accrue 24 days per year
  • Personal Leave –3 days per year of personal leave
  • Paid Holidays –12 paid holidays per year
  • Sick Leave – Accrue 12 days of sick leave annually for those days when you or a family member is feeling under the weather
  • Vacation Buy – Purchase up to 40 hours of additional vacation time
• Pension Plan – Looking forward to a comfortable lifestyle once you’re done working? The Colorado Public Employees’ Retirement Association (PERA) provides you with retirement benefits and peace of mind when you retire 
• Medical – Select from three comprehensive medical plans, starting at zero dollars a month.  Employees also enjoy access to a Health Savings Account (HSA) and Flexible Spending Account (FSA)
• Wellness Program – Voluntary wellness program that allows you and your spouse to each earn up to $500 to use towards healthcare expenses, $100 in Visa gift cards, and up to $400 in gym membership reimbursements
• Dental – Select from two dental plans, with in-network PPO preventive care covered at 100% and access to orthodontia coverage
• Vision – Voluntary plan that covers full vision care services and discounts on LASIK eye surgery
• Retirement Saving Programs – Supplement your pension plan with voluntary retirement programs such as the PERAPlus 401(k) and MissionSquare’s Roth IRA and 457 plans
• Disability Coverage – Short-term (STD) and Long-Term Disability (LTD) insurance available for purchase
• Employee Assistance Program (EAP) – Makes the going a little easier by aiding with mental health, stress management, work-life balance, financial and legal matters, and much more
• Long-Term Care Insurance (LTC) – Whether it's due to an accident or a serious illness, LTC insurance is available for purchase to help you and your loved ones
• Life Insurance – Company-paid life insurance and supplemental coverage available
• Tuition Reimbursement – Employees are eligible to receive up to $5,250 annually for Tuition Reimbursement
• Qualifying Public Service Employer – Payments made towards student loans may qualify for the Public Service Loan Forgiveness Program
   

Curious about joining our team?  Learn more at https://coloradospringsutilities.jobs/jobs/