A. Immediate Supervisor: Chief Operating Officer (COO).
B. Supervisory Responsibilities: The incumbent has no supervisory responsibilities.
C. Close Working Relationship: CoARC Chief Executive Officer (CEO), Chief Operating Officer (COO), CoARC Staff, CoARC Board members, Site Visitors, and program key personnel.
D. Working Conditions: This is a full-time, salaried, exempt position requiring some weekends and evenings; the ability to travel required (i.e., to attend all CoARC Board meetings; other travel may be required at the request of the CEO in support of CoARC’s mission).
III. PRIMARY FUNCTIONS
The Accreditation Specialist is responsible for (1) planning, implementing, and managing all aspects of the accreditation application and self-study review process, (2) serving as the primary contact for all CoARC Referees and programs during the accreditation application and self-study review process, (3) assisting the DAS and DSVO in the coordination and implementation of all activities involving the delivery of accreditation services for CoARC, (4) supporting the day-to-day operations of the Executive Office, and (5) any additional duties or tasks assigned by the COO or CEO.
IV. DUTIES AND AREAS OF RESPONSIBILITY
Board Meetings:
2. Attend Board meetings, and record minutes on all Board activities
3. Prepare assigned sections of Board meeting minutes.
4. Request and gather Board Participation Agreements from all Commissioners.
5. Perform/assist with any other special projects assigned by the Board, COO, or CEO.
Staff Liaison Committee Assignments:
Application and Self-Study Review
Strategic Planning
1. Assist program personnel with questions about the Letter of Intent (LOI), accreditation process, and self-study process before LOI is received.
2. Receive all LOI applications, track deadlines for the submittal of additional documentation, and assign a Referee.
3. Review/process LOI and enter data in Zoho.
4. Receive and organize the clinical affirmation forms (CSAFs) and off-campus laboratory forms according to LOI; notify PD of missing information. Return forms if info is incorrect or missing signatures. Upload for Admin Review.
5. Once everything is received, uploaded to Egnyte and link is sent to CEO for Admin Review.
6. Follow-up and add Response to Admin Review to LOI.
7. Assign/email Referee, share links/docs. File & link in Zoho. Email PD of Referee assignments. Set pendings and update Excel tracking document.
8. Reassign programs from Referees that have completed their tenure; transfer all program materials to new/existing Referees, informing the program of Referee change.
9. Prepare and send Referee reassignment notices to programs and Referees, informing them of the Referee change.
Self-Studies:
1. Track, monitor, and prepare all self-study due requests for programs.
2. Assist program personnel with questions related to completing self-study.
3. Receive self-study submissions.
4. Download a copy of the self-study. Notify PD of receipt of the self-study.
5. Review all accreditation applications and verify that demographic information in the Self-Study matches Zoho and correct as necessary.
6. Compile Self-Study Program Personnel and Student Questionnaires.
7. Assist the CEO and referee in previewing each self-study report for accurate data; Contact the program director for missing information.
8. Once Admin Review is complete, develop an email and list all items missing from Admin Review to PD. Answer questions about the information requested. Receive Response to Admin Review and file additional documents to the self-study.
9. Assign a Referee as needed.
10. Email Referee link to self-study docs and email PD of Referee assignment. File/link Self-Study to Zoho, set pendings, and update Excel tracking document.
General
V. PHYSICAL REQUIREMENTS
VI. KNOWLEDGE/SKILLS/ABILITIES
5. Proficient with the use of technology to organize and execute program/project activities (e.g., Microsoft applications).
6. Proficient with electronic databases, virtual meeting platforms, and data manipulation.
7. Proficient with posting and interacting on social media platforms.
8. Demonstrated ability to compose correspondence and standard operating procedures.
9. Independently compose correspondence and standard operating procedures Interpret, edit, and review content for reports.
10. Monitor business processes and recommend improvements.
11. Communicate effectively and professionally, both orally and in writing.
12. Demonstrated ability to work independently with minimal supervision.
13. Demonstrated ability to interact in a professional manner with CoARC staff, volunteers, program personnel, external agency personnel, and the public.
14. Demonstrated ability to work with teams.
15. Demonstrated ability to deal discreetly with confidential information.
16. Initiate and manage multiple projects with competing deadlines and prioritize workload.
17. Interact in a professional manner with CoARC staff, volunteer leaders, members, and other key stakeholders.
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