What are the responsibilities and job description for the Accounting Clerk II position at Commonwealth of Kentucky?
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4/8/2024 (8:00 PM EDT)
24-02095
Accounting Clerk II
Pay Grade
11
Salary
$2,550.44 - $3,825.74 Monthly
Employment Type
EXECUTIVE BRANCH | FULL TIME | ELIGIBLE FOR OVERTIME PAY | 18A | 37.5 HR/WK
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Hiring Agency
Education & Labor Cabinet | Office of the Secretary
Location
500 Mero Street
Frankfort. KY 40601 USA
Frankfort. KY 40601 USA
Description
The Education and Labor Cabinet’s mission is to educate, prepare and train Kentucky's current and future workforces. Our goal is to create and make continuous improvements to an education and workforce system that prepares Kentuckians for the 21st century workforce, while helping businesses find the skilled workers they need to compete and create jobs in the Commonwealth.
The cabinet is seeking to fill an Accountant Clerk II position located within the Office of Administrative Services, Division of Fiscal Management, Processing and Payments Section.
Responsibilities include, but are not limited to, the following:
For more information on E-Verify, or if you believe that ELC has violated its E-Verify responsibilities, please contact the Department of Homeland Security (DHS) at 999-897-7781 or https://www.e-verify.gov/.
The cabinet is seeking to fill an Accountant Clerk II position located within the Office of Administrative Services, Division of Fiscal Management, Processing and Payments Section.
Responsibilities include, but are not limited to, the following:
- Reviews and processes Payment Request Commodity (PRC) or General Accounting Expense (GAX) payment documents for all Departments under Education and Labor Cabinet.
- Verifies that the appropriate funding stream(s) are used and ensures multi-program cost are dispersed appropriately between multiple accounts via reviewing all documentation from the contract or from researching previous payments and works with the appropriate Budget Specialist or Grant Specialist to get all funding issues resolved.
- Audits and processes Travel Vouchers on a daily basis for all Departments under Education and Labor Cabinet. Verifies that the appropriate funding is being used and that all travel regulations set by Finance and by the Cabinet are being followed. Works with the appropriate Budget Specialist or Grant Specialist to get all funding issues resolved when needed.
- Reviews and processes Internal Transaction Agreement (ITA) documents for payment when the Cabinet is charged for Internal Transaction Initiator (ITI) from another state agency (seller) for expenditures.
- Assists with reconciling questionable invoices.
- Excellent communication, problem-solving, and analytical skills.
- Day-to-day accounting skills to include projections/forecasting, fiscal analysis, and ability to see the "big picture".
- Ability to work within a team as well as independently.
- Excel experience (pivot tables, creating formulas, and charts).
- Excellent interpersonal skills.
- Extensive eMARS experience to include creating eMARS reporting.
For more information on E-Verify, or if you believe that ELC has violated its E-Verify responsibilities, please contact the Department of Homeland Security (DHS) at 999-897-7781 or https://www.e-verify.gov/.
Minimum Requirements
EDUCATION: High school graduate.
EXPERIENCE, TRAINING, OR SKILLS: Three years of accounting, bookkeeping, or fiscal clerical experience.
Substitute EDUCATION for EXPERIENCE: Training in accounting, business administration, business education, office administration, or a related field will substitute for the required experience on a year-for-year basis.
Substitute EXPERIENCE for EDUCATION: Accounting, bookkeeping, or fiscal clerical experience will substitute for the required education on a year- for-year basis.
SPECIAL REQUIREMENTS (AGE, LICENSURE, REGULATION, ETC.): NONE
Working Conditions
Incumbents working in this job title typically perform work in an office setting.
Probationary Period
This job has an initial and promotional probationary period of 6 months, except as provided in KRS 18A.111.
If you have questions about this advertisement, please contact Terra Coffey at Terra.Coffey@ky.gov.
An Equal Opportunity Employer M/F/D
Salary : $2,550 - $3,826
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