Executive Secretary 1

POSTED ON 10/13/2021 AVAILABLE BEFORE 10/25/2021
Commonwealth of Pennsylvania Hired Organization Address Dauphin County, PA Remote Full Time

Job Posting for Executive Secretary 1 at Commonwealth of Pennsylvania

Are you interested in being part of a great team of public health professionals, working in a fast-paced office? If so the Department of Health is looking for a candidate like you!As an Executive Secretary, you will be responsible for the everyday dynamics of managing the Physician General’s schedule and office needs. This includes, but is not limited to scheduling meetings, answering phone calls, and making travel arrangements. This role is responsible for working appropriately with the Agency head, Legislative Affairs Office, Policy Office, and the Chief Council's Office of not only the Department of Health but other agencies as well. In this role you will be working independently but also in a team dynamic with the other members of the executive staff. You will need to be comfortable with all Microsoft products in this position.

For a more detailed description of duties review the full position description.

Work Hours and Additional Information:

  • Full-time employment.
  • Work hours:  8:00 am - 4:30 pm, Monday - Friday; 1 hour lunch.
  • You will have the opportunity to work from home (telework), part-time up to 2 days a week.  In order to telework, you must have a securely configured high-speed internet connection.  If you are unable to telework, you will have the option to report to the headquarters office in Harrisburg.
  • Minimum Experience and Training Requirements: Three years of progressively responsible experience in secretarial work.  Appropriate formal post high school secretarial training may be substituted for the required experience on a year-for-year basis; OR Any equivalent combination of experience and training.
  • Must meet PA residency requirement – For more information on ways to meet PA residency requirements, follow the link and click on Residency
  • Do not submit resumes, cover letters, and similar documents.  These documents will not be reviewed and the information contained therein will not be considered for the purposes of determining your eligibility for the position or to determine your score.  Information to support your eligibility for the position must be provided on the application (i.e., relevant, detailed experience/education).
  • If you are claiming education in your answers to the supplemental application questions, you must attach a copy of your college transcripts for your claim to be accepted toward meeting the minimum requirements.  Unofficial transcripts are acceptable.  
  • Must be able to perform essential job functions
Veterans: Pennsylvania law (51 Pa. C.S. §7103) provides employment preference for qualified veterans for appointment to many state and local government jobs.  To learn more about employment preferences for veterans, go to www.employment.pa.gov/Additional Info/Pages/default.aspx and click the Veterans’ Preference tab or contact us at ra-cs-vetpreference@pa.gov.
Telecommunications Relay Service (TRS):  711 (hearing and speech disabilities or other individuals)
The Commonwealth is an equal employment opportunity employer and is committed to a diverse workforce.  The Commonwealth values inclusion as we seek to recruit, develop, and retain the most qualified people to serve the citizens of Pennsylvania.  The Commonwealth does not discriminate on the basis of race, color, religious creed, ancestry, union membership, age, gender, sexual orientation, gender identity or expression, national origin, AIDS or HIV status, disability, or any other categories protected by applicable federal or state law.  All diverse candidates are encouraged to apply.
  • Completing the application, including all supplemental questions, serves as your exam for this position.  No additional exam is required at a test center (also referred to as a written exam).
  • Your score is based on the detailed information you provide on your application and in response to the supplemental questions. 
  • Your score is valid for this specific posting only.
  • You must provide complete and accurate information or:
    • your score may be lower than deserved.
    • you may be disqualified.
  • You may only apply/test once for this posting.
  • Your results will be provided via email.


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