Assistant On-site Community Manager

Description

Salary: $50k-$55k DOE

Position Purpose:

The On-Site Assistant Property Manager reports to the Property Manager and management agent and receives all directions from the management agent.

Major Tasks, Responsibilities, and Key Accountabilities:

• Assist the Homeowner Association in the competitive bidding process for property improvements, standard maintenance issues, and contracts.

• Assist in the coordination of the Annual Meeting and Election of Board Members.

• Provide input in the selection of contractors and in developing contract specifications.

• Supervise contractors providing recurring services and monitor specific contractor performance to ensure substantial compliance with contract specifications.

• Perform regular site visits to maintain knowledge or property.

• Receive service requests for repairs or maintenance of the property; common grounds, monuments, signage, street lighting, paving, play parks, tennis courts, pool, Clubhouse, and any other amenities.

• Arrange for prompt response to emergency service requests.

• May also serve in receptionist and administrative assistant roles to handle incoming telephone calls, typing of reports, correspondence, and maintaining records of the Association for files.

• Research and supply information to Board or Committees as needed for rules, violation reports, and Declaration of Covenants.

• Coordinate with landscaping contractor all grounds and maintenance issues, seasonal color installation, pine straw installation, tree, sod, shrub maintenance or replacement, irrigation/backflow maintenance, and inspections.

• Schedule regular inspections of fire, electrical, plumbing systems and obtain issuance of required Permits by local and state authorities.

• Communicate Board or Committee decisions to residents living in Community.

• Partner with homeowner committees to implement approved decisions for activities of the Association; i.e. tennis, pool, finance, landscape, social, covenants, and ACC.

• Attend monthly Board meetings, prepare Agenda, follow up and implement Board action items.

• Attend when necessary Committee meetings or Association functions.

• Serve as liaison between the Board, homeowners, and vendors.

Position Qualifications:

• Working knowledge of the budgeting process

• Working knowledge of Windows operating systems

• Project management skills

• Strong interpersonal communication and organizational skills

• Excellent written and verbal communication skills

Education Required:

• College degree preferred

• Proficiency with Microsoft Office applications and Outlook email

• Relevant work experience required