Student Information Systems Coordinator

YOUR MISSION

You play a critical role in providing process development and technical support to campus registrars. You oversee the collection, management, and compliance of student data and ensure its accessibility for stakeholders through training, resources, and support.

The Student Information Coordinator is managed by the Director of Data and Analytics.

YOUR RESPONSIBILITIES

Process Design, Training, and Development

• Develop processes and systems for school-based registrars regarding registration, student transfers, student withdrawals, and attendance.
• Develop process and systems for school-based registrars regarding student cumulative folders, progress and failure reports, class rosters, schedule changes, and grade books.
• Develop a continuum of training for school-based staff regarding registration, withdrawals, attendance processes, and student information compliance
• Provide ongoing coaching and development for campus-based registrars
• Collaborate with Directors of Operations to identify key campus needs and provide year-long training to registrars and school-based staff in response to those needs
• Conduct weekly tactical meetings for school-based registrars
• Visit campuses to conduct training, provide support, and ensure compliance
• Collaborate with PEIMS Coordinator to develop procedures and checks-and-balances that serve students and campuses well while also satisfy state regulations and reporting requirements

Compliance and Reporting

• Attend external based trainings to support network-wide compliance regarding Student Information Systems
• Provide direct support to school-based registrars for TEA data submissions
• Act as a point of contact with Region 20 for all issues related to attendance reporting and sync with school-based communications systems
• Provide direct support to campuses with data entry and records review
• Partner with Director of Special Programs, ESL Coordinator, and school-based Special Populations personnel to ensure accuracy of records and appropriate coding for service delivery
• Oversee campus registration process to verify enrollment accuracy
• Support campuses with the full student enrollment process, including transcript review and course enrollment
• Collaborate with the PEIMS Coordinator regarding data submissions and compliance
• Conduct internal campus audits for attendance compliance, student demographic data reporting and services, transcript audits and course enrollment, and on-track plans for graduation
• Oversee campus adherence to attendance protocols and matrix, including truancy reporting and process
• Produce necessary student information reports for various stakeholders
• Monitor, edit, perform and address errors or discrepancies within high-volume data entry related to attendance, registration, discipline, student records, and special programs

School Attendance Support

• Partner with campuses to roll out attendance incentives
• Support campuses with ADA intervention plans and partner on problem-solving for truant students

Other responsibilities

• Other duties as assigned

YOUR SUPERVISORY RESPONSIBILITIES

• Non-evaluative support for campus Registrars

YOU

• have a Bachelor's degree from an accredited college or university (required)
• Have school student records experience
• are preferably bilingual in Spanish
• have strong interpersonal skills
• have strong verbal and written communication skills to keep all stakeholders informed: network staff, campus leadership, teachers, parents, students, and school operations staff

YOUR SCHEDULE

• Year-round position with 40 hours
• Minimal in-town travel and after-hours events required
• Full time, Non-exempt, 12 month

YOUR COMPENSATION AND BENEFITS

• Varies based on experience

Competitive salary based upon credentials and experience ranging from $42,000 - $56,000

• Health benefits include medical, dental, vision, and supplementary coverage with multiple plan options
• Employer-funded Health Reimbursement Arrangement (HRA)
• Employer-paid Long-term Disability and Life Insurance
• Paid local personal days, paid bereavement leave, and paid parental leave
• Participation in Texas Teacher Retirement System (TRS)

COMPASS ROSE Public Schools does not discriminate on the basis of race, color, national origin, age, sex or disability, in admission or access to, or treatment of employment in its programs and activities. Any person having inquiries concerning the organization's compliance with the regulations implementing Title VI of Civil Rights Act of 1964 (Title VI), Section 504 of the Rehabilitation Act of 1973 (Section 504), or Title II of the Americans with Disabilities Act of 1990 (ADA), may contact COMPASS ROSE Human Resources at (210) 540-9265