Executive Assistant

This is a role well suited to an ambitious professional, looking for the next step in their career. As an Executive Assistant, you will be responsible for:

• You will primarily be responsible for supporting the Executive Vice President, Global Head of Corindus.
• You will provide a high level of administrative support.
• You will maintain confidentiality of all sensitive or proprietary information.
• You will facilitate complex calendar management.
• You will schedule complex travel arrangements with detailed itineraries for extensive international travel.
• You will process expense reports and purchase requisitions and follow up on payment of reimbursements/invoices as needed.
• You will organize meetings, reserve conference rooms and equipment, and coordinate catering services.
• You will prepare, edit, adjust presentations; ability to take brainstorming ideas and transition these ideas autonomously in a final presentation product.
• You will plan, coordinate, and prepare leadership team meetings and other meetings, prepares an account of the meetings, and designates and follows up on assigned action items; partially participates in meetings and takes minutes of meetings as well as documents action items.
• You will assist the executive team to ensure new team members have all required equipment and access to the appropriate systems.
• You will answer, screen, and place phone calls, sort and prioritizes mail; monitors all information flow, including maintaining paper and electronic files, data entry and retrievable from electronic sources.
• You will facilitate approvals and management of document flows.
• You will follow-up on action items and status reports and provides summary to Executive Vice President, Global Head of Corindus.
• You will maintain and order office supplies.
• You will assist in the management of visitors.
• You will coordinate and drive special projects and department activities as needed.

Required skills to have for the success of this role

• Bachelor’s degree or equivalent experience required.
• Minimum of 5 years of experience as an Executive Assistant supporting Senior Leaders.
• Proficient Microsoft Office skills (Outlook, Word, Excel, MS Teams and Power Point), certification a plus.
• Enjoys organization and support work; is driven by providing best in class support; has passion to achieve outstanding results; is aware of the importance of the role as an executive assistant and is excited about it.
• Ability to thrive in a fast paced, changing environment with multiple priorities.
• Highly organized and detail oriented with a focus on ensuring deadlines are accurately met.
• Demonstrated ability to relate well to others; establishes and maintains effective relationships with internal and external stakeholders; easily gains trust and respect.
• Good problem-solving skills, as well as the ability to make suggestions to improve efficiencies.
• High level of confidentiality.
• Ability to work independently.

SD8990W68

Contract length: 12 months

Job Types: Full-time, Temporary

Pay: $39.00 - $40.00 per hour

Schedule:

• 8 hour shift
• Monday to Friday

Ability to commute/relocate:

• Waltham, MA 02452: Reliably commute or planning to relocate before starting work (Preferred)

Education:

• High school or equivalent (Preferred)

Experience:

• Microsoft Powerpoint: 1 year (Preferred)
• Microsoft Excel: 1 year (Preferred)

Work Remotely:

• No