Scheduler

Job Description :

We are seeking an organized and detail-oriented Administrative Specialist to join our team on a temporary basis. This role combines administrative tasks, technical intermediate proficiency, and exceptional organizational skills.

The ideal candidate will thrive in a fast-paced environment, excel at managing multiple responsibilities, collaborating with colleagues, and consistently meeting time-sensitive deadlines.

Responsibilities -

Administrative Tasks :

• Document Management : Create, edit, and meticulously organize documents using tools like Microsoft Word, Excel, and PowerPoint.
• Communication : communicate seamlessly with internal stakeholders through both verbal and written channels.
• Time Management : Prioritize tasks efficiently, ensuring timely completion.

Technical Skills :

• Microsoft Office Suite : Intermediate Proficiency in Word, Excel, and PowerPoint. Ability to create and format documents, spreadsheets, and presentations.
• Collaboration Tools : Familiarity with collaboration platforms such as Microsoft Teams.
• PDF Handling : Experience working with Adobe Acrobat or other PDF software for document conversion, editing, and annotation.
• Database Management : Basic knowledge of database searching and updating.
• Project Management Tools : Exposure to tools like Airtable, Asana, Jira, Monday, or Trello.

Organizational Skills :

communicate status and / or challenges to key stakeholders to resolve inter-dependencies or risks.

• Adaptability : Thrive in a dynamic environment by adjusting to changing priorities.
• Critical Thinking : Proactively Analyze situations, solve problems, and make informed suggestions and / or appropriate decisions.
• Attention to Detail : Ensure precision in document organization and / or formatting, and task execution.
• HR Experience : Basic understanding of human resources processes, policies, and compliance.

Qualifications :

• High school diploma or equivalent; additional certifications or coursework in office administration or related fields are a plus.
• Minimum of 2 years of experience in administrative roles, preferably in a corporate setting.
• Proven track record of successfully managing administrative tasks
• Excellent communication skills.
• Strong technical intermediate proficiency in Microsoft Office Suite (Word, Excel, PowerPoint).
• Ability to maintain confidentiality and handle sensitive information.
• Excellent time management and organizational abilities.
• Ability to work independently and collaboratively.
• Detail-oriented mindset.

Last updated : 2024-05-17