Controller- Medical Practice

RESPONSIBLE TO: Practice Administrator & Physicians

JOB SUMMARY: Our Controller manages the finances for the group practice - facilitates or directs accounts payable and payroll, and manages banking relationships, report generation, budgeting, and internal audit controls.

EDUCATIONAL REQUIREMENTS for CONTROLLER:

• Accounting degree in finance or business required
• CPA degree welcomed but not required

CONTROLLER QUALIFICATIONS AND EXPERIENCE INCLUDE:

• Experience managing accounts payable and payroll

• Ability to use spreadsheet and financial applications such as Excel
• Minimum 5 years' experience with QuickBooks PRO
• Ability to generate and analyze income statements, balance sheets, and statements of cash flow, and analyze variances with specific and proper explanations
• Ability to communicate among multiple organizational levels within the practice (only as it relates to the monthly bookkeeping)
• Comfortable using email and interacting with Internet applications
• Knowledge of practice management and word processing software
• NOTE: As a condition of employment, this position requires adequate proof that the applicant has been fully vaccinated

CONTROLLER RESPONSIBILITIES INCLUDE, BUT ARE NOT LIMITED TO, THE FOLLOWING:

Accounting and Administration: Produce a monthly financial package consisting of:

• Comparative balance sheet and Profit and Loss with all variances explained from the Profit and Loss
• Accounts payable aging
• Cash flow statement from Quickbooks
• Payroll reconciliation (quarterly)
• Facilitates or directs all accounts payable activities and payroll: Manages relationship with outside accounting firm, payroll service, banks, investment firms, and other financial institutions

• Manages the general ledger and updates it as needed
• Administers physician compensation formula, according to practice policies
• Manages pension plan or 401K contributions; communicates with pension plan administrator as needed
• Ensures all federal, state, local, and employee taxes are paid on time
• Oversees & reports to management on all vendor services—VISA/Mastercard, lockbox, money market accounts, checking accounts, notes payable, etc.
• Manages electronic transfer of funds between accounts
• Oversees all purchasing functions
• Performs any other tasks assigned by the Practice Administrator or physicians

Financial Reporting:

• Generates and/or reviews monthly financial statements (income and expense, statement of cash flows)
• Prepares and/or presents financial documents for outside accounting firm or auditing firm as requested

Budgeting and Forecasting:

• Develops and implements effective budgeting and forecasting methodologies
• Reports to Practice Administrator and physicians when actual financials are not within budget and recommends improvements (if a budget is prepared)
• Monitors cash flow, and reports fluctuations to Practice Administrator and physicians as appropriate

Audit Control: Ensures charge entry, payment posting, and daily close processes are effective, and maintains internal audit control

• Performs or outsources quarterly audits of receipts handling and reconciliation
• Works with billing to balance practice management system payment reports and manually tabulated daily close packets (which have already been reconciled by billing) to bank account reconciliation each month

Supervisory Responsibilities of Controller: This job may have administrative supervisory responsibilities.

Typical Physical Demands for Controller

Position requires prolonged sitting, some bending, stooping, and stretching. Good eye-hand coordination and manual dexterity sufficient to operate a keyboard, photocopier, telephone, calculator, and other office equipment is also required. Employee must have normal range of hearing and eyesight to record, prepare, and communicate appropriate reports.

Typical Working Conditions for Controller

Normal office environment. Occasional evening or weekend work.

** COVID-19 considerations: All patients, staff and visitors are required to wear a mask, without vents, while in our facilities

Job Type: Full-time

Benefits:

• 401(k)
• Dental insurance
• Flexible spending account
• Health insurance
• Life insurance
• Paid time off
• Vision insurance

Schedule:

• 8 hour shift
• Monday to Friday

Education:

• Associate (Required)

Experience:

• Analyzing Balance Sheet and Profit & Loss Accounts: 1 year (Required)
• Posting Journal Entries & Month End Financial Statements: 1 year (Required)
• QuickBooks online: 1 year (Required)
• QuickBooks PRO: 5 years (Required)
• Accounting & Bookkeeping: 1 year (Required)

Work Location: One location