Controller

Assignment Focus:

The Controller directs the financial activities of the Company and maintains the integrity of the Company’s accounting system. This person prepares or supervises the preparation of reports which summarize and forecast company business activities and financial positions in areas of income, expenses, and earnings, based on past, present, and expected operations.

Role:

The controller position is accountable for the accounting operations of the Company, to include the production of periodic financial reports, maintenance of an adequate system of accounting records, and a comprehensive set of controls and budgets designed to mitigate risk, enhance the accuracy of the Company's reported financial results, and ensure that reported results comply with accounting principles.

Primary Responsibilities:

Financial Reporting

• Prepare and distribute company financial statements within 10 business days of month end.
• Provide a monthly financial overview at the management team meeting.
• Provide a monthly report of sales and lease transactions by broker.
• Provide a monthly payroll detail report to the Owner.
• Prepare an analysis of profitability by office (and region).
• Assist with and provide weekly key indicators to the Owner and Management Team.
• Compare fixed vs. variable costs to determine forward progress.
• Providing strategic recommendations to the CEO and members of the executive management team to outline what steps profit centers need to take to increase the profitability.
• Use the financial planning process, modeling, and KPI’s to increase efficiency and drive revenue forecasting.
• Create a clear and informative system to measure results.

Accounting

• Process payables including the coding of invoices (with assistance from Managers), input into accounting system and cutting checks weekly.
• Manage account receivables/broker billing process.
• Reconcile bank accounts monthly for all accounts. Inform Owner of immediate financial constraints and fee trends.
• Pay all entities’ business license fees and income taxes on a timely basis.
• Reconcile all balance sheet accounts monthly.
• Implement and maintain adherence to policies and procedures as necessary for proper accounting controls and review for the real estate brokerage industry and compliant with the accrual basis of accounting.
• Supervise company credit card use.
• Supervise accounting staff; provide guidance and direction as needed.
• Risk management – Identify and work with the Company’s Executive Management to mitigate risk.
• Establish and maintain a formalized company accounting policies and procedures manual.

Commissions

• Manage and facilitate all closings and commission checks.
• Send out copy of commission breakdown statement to all CSIR brokers in the transaction for review and approval prior to paying the commission.
• Ensure file is 100% complete, all documents have been submitted and/or managing broker requests have been met prior to payout of commission check to broker.

Treasury Management

• Prepare weekly/monthly rolling cash forecasts.
• Attend weekly cash flow meetings with the Owner.
• Ensure all accounts maintain positive balances at all times.
• Review pending AR weekly to ensure accuracy on report.

Tax Preparation

• Partner with CPA to prepare necessary items for Company’s tax return.
• Work with CPA to advise on tax planning throughout the year.
• Process 1099s by IRS deadline.

Budgeting

• Prepare company-wide budget and submit to the management team by October 15th.
• Report on budget variances monthly to Owner and Management team.
• Help prepare a 5-year plan.

Insurance

• Maintain all Company insurance policies, and periodically review for cost savings and coverage improvements.
• Verify quotes 60- 90 days in advance and report to the management team for selection.
• Work with Managing Principal Brokers to document claims, report beneficiaries, and losses on all Company insurance policies.

Human Resources Supervision

• Supervise the twice a month payroll process for both Oregon & Washington employees using ADP Workforce now.
• Make sure all Company Employer taxes are paid on a timely basis to avoid penalties: WA – SUI, Workers Comp Reports – OR & WA.
• Administer, update, and implement company personnel policies.
• Update and distribute employee handbooks as needed to ensure compliance with employment law and changes in company policies. Direct legal counsel to review annually.
• Document the distribution of the employee handbook to new hires and policy changes to existing employees.
• Attend HR classes/seminars as needed to stay abreast of current laws and issues.
• Investigate and respond to all grievances within one business day and report to Manager.
• Schedule annual reviews with staff and supervisors.
• Hire/Terminate Staff.
• Screen all new hires and report the results to the hiring Manager.
• Counsel supervisors prior to terminating employees and perform exit interviews when possible.
• Evaluate and process all worker’s compensation and unemployment claims.

Job Type: Full-time

Pay: $75,000.00 - $100,000.00 per year

Benefits:

• Dental insurance
• Health insurance
• Paid time off
• Vision insurance

Schedule:

• Monday to Friday

Experience:

• real estate: 1 year (Preferred)
• accounting occupations: 2 years (Preferred)

Work Location: One location