Office Manager

An East Bay urban winery is seeking a person to fill many shoes in our office. We are calling the position Office Manager, but titles are fluid in our dynamic, fast-paced small business. We are a very small business and everyone juggles many hats on any given day. Life at our winery is not dull!

We are looking for someone that thrives in a fast-paced, multi-faceted environment and has superior executive function skills with a can-do attitude. We would like someone with deep organizational skills that can bring a calming influence and order to our sometimes chaotic office. You must be empathetic, reflective and able to anticipate the needs of the staff you are supporting.

This is a full time position to support our office and be the conduit between our business and our remote accounting team. That means it is a bookkeeping light position but will involve the following in QuickBooks and our commerce system:

• Scan bills to our cloud service (Bill.com)
• Enter manual checks

• Record credit card transactions

• Handle petty cash

• Create invoices

• Receive payments

• Make deposits

• Gather payroll details (hours, tips, other)

• Run basic reports

For Office Management, these are a few of the myriad of tasks and projects:

• Heavy support for Director of Hospitality

• Heavy support for ensuring our commerce and compliance systems are in line with QB

• Product Entry

• Performance Reporting

• Calendar maintenance

• Filing

• Support quarterly wine releases events

• Assist with shipping orders

• Manage office and Tasting Room supplies

• Assist with quarterly wine and merchandise inventory

The ideal candidate is:

• Easy-going with a can-do attitude

• Flexible and able to work in a setting where priorities shift daily (hourly)

• Extremely organized, but can tolerate flexibility

• Excellent communication skills, both with the team and customers

• Able to conceptualize our various systems to understand how they work together (Ecommerce, Wine Club, POS, QuickBooks and an array of Google docs and forms).

• Skilled with Excel AND Google sheets and the rest of Google Suite

• Is comfortable with numbers. Enjoys problem-solving and researching to resolve accounting discrepancies. (For example, when a vendor sends a statement, can figure out if it matches)

• Knows the basics of QuickBooks

Job Type: Full-time

Pay: $25.00 - $27.00 per hour

Benefits:

• Employee discount
• Health insurance
• Paid time off

Schedule:

• Day shift
• Monday to Friday

Ability to commute/relocate:

• Berkeley, CA: Reliably commute or planning to relocate before starting work (Required)

Experience:

• Microsoft Office: 1 year (Preferred)
• Administrative experience: 1 year (Preferred)
• QuickBooks: 1 year (Preferred)

Work Location: One location