Administrative assistant

POSITION SUMMARY :

Performs administrative and office support activities in a busy office environment. Duties will include data processing, creating detailed spreadsheets and presentations, proficiency in timekeeping, military time conversion, invoicing, billing and payroll for 105 employees daily.

Extensive software skills are required along with strong communication skills and problem-solving ability.

RESPONSIBILITIES :

• Perform detail-oriented tasks, within strict time constraints, to maintain accurate payroll and timekeeping.
• Conduct quality control checks of all payroll entries weekly and initiate personnel related employee changes including, but not limited to, pay, direct deposit, etc.
• Enter purchase requisitions and work to ensure requested equipment, uniforms or services are delivered in a timely manner.
• Complete monthly invoices and provide data backups for submission.
• Create highly accurate, detailed spreadsheets and word documents to meet deliverable requirements.
• Provide Administrative support to the Contract Manager.

QUALIFICATIONS :

• Minimum three years of direct experience in administrative and or payroll functions within the past five years.
• Highly proficient in Word, Excel, and Outlook applications.
• Must be a self-starter and work well with little direct supervision.
• Must be organized and be highly detail oriented.
• Ability to interact and communicate, both oral and written, with individuals at all levels.
• Ability to meet strict deadlines.
• Ability to multitask and remain focused on the overall mission under stressful situations.
• Ability to produce clear and concise reports and invoices.
• Preferred Experience : ADP, Deltek, Costpoint, Timekeeping, and SAP Concur experience.

BENEFITS

Centerra offers a comprehensive, total rewards package that includes competitive compensation and a flexible benefits package that reflects its commitment to creating a diverse and supportive workplace.

• Medical, Vision & Dental Insurance
• Paid Time-Off Program & Company Paid Holidays
• 401(k) Retirement Plan
• Insurance : Basic Life & Supplemental Life
• Health & Dependent Care Flexible Spending Accounts
• Short-Term & Long-Term Disability
• Personal Development & Learning Opportunities
• On-the-job Training, Skills Development & Certifications
• Employee Referral Program

WORKING CONDITIONS :

Infrequent travel as needed, less than 10 days per year. Work is typically in a busy indoor office environment. Business work hours consist of Monday - Friday 8 : 00 AM-5 : 00 PM in office position.

Weekend Hours Flexible

PHYSICAL REQUIREMENTS :

May be required to lift and carry awkward items weighing up to 25 lbs. Requires intermittent standing, walking, sitting, squatting, stretching, and bending throughout the workday.

Constellis provides end-to-end risk management and comprehensive security solutions to safeguard people and infrastructure.

Operating globally and based in the Washington D.C. area, our employees bring unparalleled dedication and passion for creating a safer world while upholding the highest standards of compliance, quality, and integrity.

As a leading global provider of risk management, security, humanitarian, training and operational support services to government and commercial customers, Constellis' solutions include a range of services, including background investigations, social intelligence tools, advanced training, logistics and life support, UAV and K9 services, and crisis response mitigation.

At Constellis, our number one priority is to secure success for our customers.

Last updated : 2024-05-14