Interim Dean of Enrollment Services

Posting Number: 0001682
Location: Diablo Valley College
Salary: $10,770.0 - $13,122.00

Position Definition:
Under administrative direction of a higher-level manager, oversees division(s) or areas of a college or District instructional, student and/or support services operation. Manages and evaluates assigned managers, supervisors, department chairs, faculty and staff, in conformance with appropriate policies and procedures. Carries out complex projects and special programs.

Distinguishing Characteristics:
A Dean serves as a division/area administrator, overseeing the delivery of instructional, student or support services programs within a defined area or divisions. A Senior Dean can have multiple major programs reporting to the position and may supervise lower level Deans and administrators. The Executive Dean classification is reserved for the oversight of major college-wide or Districtwide programs, projects or large offcampus centers.

Examples of Duties/Essential Functions:
Duties/essential functions may include, but not be limited to, the following: Provides vision and leadership for a diverse, dynamic and innovative community of faculty, staff and students. Provides year-round leadership, management, participation and development of an instructional, student, and/or support services divisions day, evening, weekend, inter-session and summer programs. Assists in the hiring process of management, faculty and classified staff for assigned division or area and recommend personnel actions to supervisor. Assists in the training of assigned managers, supervisors, faculty and classified staff. Evaluates assigned managers, supervisors and classified staff. Assists in the evaluation of faculty. Organizes and manages the operation of the assigned division or area office; coordinates and administers its budget. In collaboration with faculty, develops curriculum, supports a variety of methods of instruction, including computer-assisted instruction and distance learning, and ensures course and program articulations are kept current. With division faculty, staff, and other administrators, manages the preparation of the class schedules, catalogs, brochures and other printed or electronic materials for the assigned division(s). Facilitates grant applications for assigned division or area, manages grants, and prepares required reports. Serves as liaison to other college divisions, areas and services, advisory committees, individual students and student groups, and appropriate university, school and other off-campus and community groups. Serves on college and district committees as assigned. Organizes, manages and participates in the annual planning and budgeting process in cooperation with managers, supervisors, faculty and classified staff and in concert with college goals for assigned division or area. Manages the approved annual budget for assigned area. Accurately interprets applicable laws, regulations and collective bargaining contract provisions. Responds to and seeks resolution of complaints arising from division/area activities, including participating in the process of collective bargaining contract grievances. Provides leadership for and assists with departmental program reviews. Assists in accreditation process. Supports a climate that promotes innovation and improved service to students and the community; cooperates with area staff and other managers to develop processes that are student friendly and supportive of student success. Manages and participates in the continued evaluation and improvement of the assigned areas instructional, student, and/or support services programs. Promotes the assessment of student outcomes in order to determine the effectiveness of student learning and student development programs in the area. Assists in the coordination of area programs with those of other institutions and in the development of partnerships with external agencies. Actively participates in and supports college and District shared governance components and activities and other collaborative processes. Employs appropriate techniques and strategies to resolve disputes and to enhance communication and cooperation among the members of the college and District communities. Interpret and analyze appropriate laws, policies, rules and procedures to determine impact on assigned instructional or student services division or program area and oversee compliance and reporting strategies. Travels throughout the District in carrying out responsibilities and functions. Performs other related duties as assigned.

Minimum Qualifications:
Education/Experience:
Earned masters degree or equivalent from an accredited college or university. Experience: Equivalent to at least three (3) years of full-time instructional, student, and/or other relevant support services experience. Equivalent to one years experience in a lead role such as a department chair, etc.
License/Certification: Ability to obtain a valid Class C California Drivers License.

Knowledge Of:
Computer-based technology for management of assigned divisions/areas and for instructional, student, and/or support services; the goals of shared governance; principles and practices of administrative organization and management, planning, supervising and evaluating the work of others, employee motivation and training; applicable federal, state, local, District and college laws, rules and regulations, and collective bargaining contract provisions; complex business level English usage, spelling, grammar and punctuation; modern office tools such as computers and printers; typical modern office computer software programs; report and presentation writing.

Skill To:
N/A

Ability To:
Use organizational skills that enable performance of duties in a timely fashion with attention to detail; effectively communicate orally and in writing; manage financial resources effectively including determining how best to utilize resources and managing budgets and expenditures; use personal computers utilizing typical office software applications, including the Internet; work effectively with managers, faculty and staff in a participatory governance environment to accomplish the goals and objectives of the college and the assigned divisions or areas; exercise good judgment; communicate effectively and constructively with persons of diverse cultures, language groups, and abilities; demonstrate understanding of, sensitivity to, and respect for the diverse academic, socio-economic, race, ethnicity, gender identity, sexual orientation, age, politics, philosophy, disability, and religious background of all students, faculty and staff; establish and maintain effective working relationships with those contacted in the course of work.

Desirable Qualifications:
Experience in providing leadership in a variety of student support services such as Financial Aid, Admissions & Records, Assessment, International Students, Welcome Services, Outreach and Relations with Schools, Code of Conduct, etc.
Experience in creating and managing a responsive customer-oriented environment that is responsive to student needs.
Ability to recognize and address student equity issues within student support services.
Innovation and leadership in implementing technology to improve the delivery of student services.
Experience in planning and managing a large budget to meet area and institutional needs.
Experience working collaboratively with instruction to address student retention and success issues.

Special Instructions:
This is a 6-month interim position or until the return of the incumbent.

The Interim Dean of Enrollment Services will provide leadership in a variety of student and support services programs including Financial Aid, Admissions & Records, Assessment, International Students, Welcome Services, Outreach and Relations with Schools, and Code of Conduct. Candidates should possess breath of experience in higher education including managing budgets; administrating, interpreting, and operationalizing complex federal and state regulations and guidelines; and working collaboratively with college colleagues, students, and community agencies.

In addition to the application, please submit a cover letter (not to exceed 3 pages) addressing the minimum and desirable qualifications outlined in the job announcement, what interests you in this position, and the qualifications and experience you possess that will help make you successful in this position.

The screening interview will be scheduled the week of July 13th, 2022 and will be conducted via Zoom. If selected to move forward to the final interview, they will be held during the week of July 19th, 2022, and will be conducted in-person.

Note: New employees will be placed at the first step which is $10,770.00 per month, second step $11,316.00 per month or third step at $11,888.00 per month (depending upon experience). Based on current salary placement guidelines, all step increases for which an employee becomes eligible shall take place on July 1st of each fiscal year. These increases will occur, on annual basis, until the maximum step of $13,122.00 per month is reached on the salary schedule. Only internal employees should apply.

Job Close Date: 6/30/2022
Open Until Filled: No