What are the responsibilities and job description for the Clerk III - Probate Court position at County of Kent?
Job Responsibilities
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The successful candidate will provide skilled and complex legal clerical duties in the Probate Court Clerk's office, under the direction of the Chief Deputy Probate Register, the Probate Register, and the Chief Probate Judge. Duties will include receiving and responding to in-person requests for information and assistance at the Probate Court counter from the public, customers, clients, staff, other County departments, public and private sector agencies, and assisting with a variety of court-related issues either by phone, writing, email or in person, as well as use of a computerized case management system.
Primary duties will include examination and analysis of documents presented for filing for substantive and procedural compliance with statutory and other rules, regulations and requirements, as well as preparation, posting and reconciliation of a variety of financial transactions. This individual will perform a variety of clerical duties and will be responsible for performing miscellaneous duties as needed.
Minimum Qualifications
High school graduate or equivalent combined with a minimum of two years para-professional experience in a Probate Court environment or legal setting. An equivalent combination of relevant experience and education may be considered. Excellent customer service skills and the ability to interact with diverse populations are required. Strong organizational skills, accuracy and the ability to multi-task in a fast-paced environment are essential. Individual must have good oral and written communication skills, sound judgment and be able to work independently. Must be able to demonstrate proficiency in various Microsoft Applications.
Additional Information
Kent County takes pride in living our values to foster a true sense of belonging among all of our staff. Please take a moment to review our Core Values. https://accesskent.com/Departments/HumanResources/pdfs/KC-Core-Values.pdf
Don't take our word for it that Kent County is a great place to work and thrive. Watch this video on why our staff have made us their employer of choice.
Benefit Summary
TPOAM
Full-Time
Effective January 1, 2023
Medical and Prescription Plans/Health Care Premium
Health Care Providers – BCBS Wellness PPO or Blue Care Network HMO
Prescription Provider – Optum Rx
20% of total healthcare premium per month – pretax
Eligible for non-smoking and wellness exam incentives
Medical benefits effective first day of the month after hire.
BENEFIT ELECTION FORM MUST BE RETURNED TO
HUMAN RESOURCES WITHIN 4 DAYS OF HIRE.
Dental Plan - Varipro
Class I – 100% of incurred charges (2 cleanings and 1 x-ray per person, per year)
All other Services – 50% of reasonable costs (including Orthodontics)
Up to $2,500 annually per family
Vision Plan - VSP
No charge for WellVision Exam; $20 materials co-pay with participating doctors
Life Insurance
$50,000 Term Life Insurance
Supplemental Life Insurance
Self-pay in increments of $5,000; Minimum-$15,000/Maximum-$150,000
Flexible Spending - Varipro
Pre-tax contributions for Health and Dependent Care
Vacation Leave
Accrual begins at hire
8 hours each month - 1st pay period each month.
96 hours per year.
See union contract for further details
Sickness & Accident Plan
1st day of accident or 8th day of illness
67% of gross wages; 26 week benefit
Eligible after 6 months of service credit
Eligible for one-time S&A Supplement Bank of 48 hours
Long-Term Disability
60% of wages to age 65; waiting period 180 days
Holidays
11 Scheduled Holidays
(8 Hours pay at regular straight time rate)
Paid Time Off
40 hours (employees on the payroll at the start of the year with at least 6 months of service credit)
Pro-rated based on remaining months in the year for employees completing 6 months of service during the year.
May accumulate up to 120 hours.
Unused paid time off in excess of 120 hours will be added to the employee's retirement bank bonus.
Probation Period
First 6 months of employment
Shift Differential
$0.50 per hour for regularly scheduled shifts beginning at 2:00 PM or later
Weekend Differential
$0.50 per hour for regularly scheduled shifts beginning at 11:00 PM Friday and ending at 7:00 AM Monday
Overtime
1 1/2 times regular straight-time rate for hours worked in excess of 40 hours per week
Call Back Pay
Guaranteed 2 hours paid at time and a half
Merit Increases
See contract for merit levels
Tuition Reimbursement
$315 per credit hour; maximum of 9 credit hours per year (see policy for eligibility)
Mileage
Published IRS Rate
Deferred Compensation
Enrollment first of each month with a minimum investment of $25 per pay period
Retirement/Defined Pension
Mandatory participation in a Contributory Defined Benefit Pension Plan.
Employee contribution is 9.23% of pre-tax earnings
Retirement Bonus Bank
Employees who retire under the Kent County Retirement Plan (other than a deferred retirement) will receive pension service credit for all hours in their Retirement Bonus Bank at the time of retirement.
Supplement to Medical Benefits Premium
Based on years of service, employees may be eligible for a medical benefits premium supplement
Kent County Human Resources
Benefit Summary
TPOAM
Part-Time
Effective January 1, 2023
Medical and Prescription Plans/Health Care Premium
Eligible to purchase at a group rate, less $35.00 per pay period contribution paid by the County. Eligible for non-smoking and wellness exam incentives.
Dental Plan
Not eligible
Vision Plan
Not eligible
Life Insurance
Not eligible
Supplemental Life Insurance
Not eligible
Flexible Spending - Varipro
Pre-tax contributions for Health and Dependent Care
Vacation Leave
Accrual based on weekly hours.
See union contract for further details
Sickness & Accident Plan
1st day of accident or 8th day of illness
67% of gross wages; 26 week benefit
Eligible after 6 months of service credit
Long Term Disability
60% of wages; waiting period 180 days
Holidays
4 Hours pay at regular straight time rate for each recognized holiday
Paid Time Off
20 hours (employees on the payroll at the start of the year with at least 6 months of service credit.)
Pro-rated based upon remaining months in the year for employees completing 6 months of service during the year.
Probation Period
First 9 months of employment
Shift Differential
$0.50 per hour for regularly scheduled shifts beginning at 2:00 PM or later
Weekend Differential
$0.50 per hour for regularly scheduled shifts beginning at 11:00 PM Friday and ending at 7:00 AM Monday
Overtime
1 1/2 times regular straight-time rate for hours worked in excess of 40 hours per week
Call Back Pay
Not Eligible
Merit Increases
See contract for merit levels
Tuition Reimbursement
Not eligible
Mileage
Published IRS Rate
Deferred Compensation
Enrollment first of each month with a minimum investment of $25 per pay period
Retirement/Defined Pension
Mandatory participation in a Contributory Defined Benefit Pension Plan.
Employee contribution is 9.23% of pre-tax earnings
Retirement Bonus Bank
Employees who retire under the Kent County Retirement Plan (other than a deferred retirement) will receive pension service credit for all hours in their Retirement Bonus Bank at the time of retirement
Supplement to Medical Benefits Premium
Based on years of service, employees may be eligible for a medical benefits premium supplement
- The above is a summary of benefits. For specific benefits information consult the collective bargaining agreement and the summary plan descriptions.
