Court Management Analyst I/II - Pre-Trial Grant (Departmental Promotional Only)

POSTED ON 9/22/2020 CLOSED ON 10/1/2020
County of San Mateo Hired Organization Address County of San Mateo, CA Full Time

Job Posting for Court Management Analyst I/II - Pre-Trial Grant (Departmental Promotional Only) at County of San Mateo

The Superior Court of California, County of San Mateo is seeking qualified candidates for the position of Court Management Analyst I/II – Pre-Trial Grant.
 
Under direction of the Court Information Technology Director, the Court Management Analyst will perform a wide-variety of moderate-to-highly complex analytical and administrative support activities for the Pre-Trial Grant, including but not limited to, legal and legislative analysis, statistical and quantitative analysis, and contract review and compliance.  Additionally, the Management Analyst will prepare related recommendations, reports, and presentations in support of Court policy, operations, programs, and initiatives.
 
This is a limited-term position with a duration of two-years.  This is also a Departmental Promotional Only recruitment. Only current County of San Mateo employees in the Superior Court of California with at least six months (1040 hours) of continuous service in a classified regular, probationary, SEIU or AFSCME represented extra-help/term position prior to the final filing date may apply.Duties may include, but are not limited to, the following:
  • Perform research and/or data-gathering activities; analyze and interpret the collected data, and prepare periodic or special reports based on the conclusions reached
  • Conduct surveys and perform research and statistical analyses on administrative or operational problems and legal and legislative changes
  • Compile and analyze data and make recommendations on the formulation of operating policies and procedures
  • Provide recommendations for executive level decision-making; assist in implementing recommendations; assess effectiveness of programs, policies, and procedures
  • Monitor the Pre-Trial Grant program by identifying areas of improvement in existing policies and procedures, identify opportunities for improving the efficiency of business processes; develop policies and procedures; assist with the implementation of new policies and procedures
  • Confer with and coordinate with Court staff and judicial officers on a wide variety of administrative matters
  • Track and analyze proposed legislative bills, administrative rules, and regulations as related to the Pre-Trial Grant. May provide training to others relative to legal and legislative changes and/or compliance with contract laws
  • Make oral presentations to higher-level management, judicial officers, and staff. Attend policy and operational meetings and present data and information to Executives, Mangers, and Judicial Officers to assist in making operational and administrative decisions
  • Draft and negotiate contracts to provide needed services; prepare grant applications; manage contracts; and create sustainability strategies for Pre-Trial Grant program
  • Confer with subject matter experts internally and externally where necessary to complete research assignments
  • May assist judicial officers with changes to the local Rules of Court
  • Develop and monitor case-flow management reports
  • Perform related duties as assigned  

Distinguishing Characteristics
Incumbents of the Court Management Analyst I classification require more supervision and direction than the Court Management Analyst II, and are initially assigned work of a well-defined nature, which is subject to review. Incumbents in the Court Management Analyst II classification are responsible for the more difficult assignments and given greater latitude than the Court Management Analyst I. Incumbents in both classifications may also perform other varied, difficult, and specialized work as assigned.

The Court Management Analyst I classification is flexibly staffed with the Court Management Analyst II classification, and incumbents may advance to the higher-level classification after gaining experience and demonstrating proficiency that meets the qualifications of the higher-level classification. Such advancement is subject to the needs of the Court and is not to be considered automatic.

Supervision Received and Exercised
The Court Management Analyst I receives supervision from higher-level professional and/or supervisory/managerial personnel and/or judicial officers. Depending on the assignment, the Court Management Analyst I may provide technical or functional supervision to lower-level clerical or technical personnel.

The Court Management Analyst II receives supervision from higher-level supervisory/managerial personnel and/or judicial officers. Depending on the assignment, the Court Management Analyst II may provide technical or functional supervision to lower-level professional, clerical, or technical personnel.
 
The salary range for the Court Management Analyst I is $81,390.40 - $101,379.20 annually.
The salary range for the Court Management Analyst II is $94,120.00 - $117,353.60 annually.Knowledge of:
  • Basic research and report writing techniques
  • Basic principles and practices of the Court operations and its administration and organization
  • Sources and availability of information; methods of report presentation related to assigned work area
  • Principles and practices of organizational analysis and planning
  • Contract laws as they apply to the judicial branch
  • Data collection and analytical techniques
  • Project management and program management
  • Grant-funded programs in a government agency
  • Principles of program evaluation
  • Principles and practices of supervision
  • Modern office methods, procedures, and practices including computer systems and applications such as Microsoft Office and other software systems
  • Basic principles of math and statistical computations

Skill/Ability to:
  • Accurately perform mathematical and statistical calculations
  • Prepare and evaluate a variety of narrative and statistical data and reports
  • Read and interpret legal documents, codes, regulations, rules of court, and legislation
  • Establish and maintain effective working relationships with those contacted in the performance of required duties
  • Effectively train, monitor, and evaluate lower-level personnel
  • Communicate effectively both orally and in writing
  • Learn and apply the Federal, State, and local regulations and guidelines related to assigned duties
  • Analyze a wide variety of moderate-to-complex administrative/operational problems and make effective operational and/or procedural recommendations
  • Perform the full range of assigned duties with minimal supervision
  • Collect, interpret, and evaluate a variety of narrative and statistical data
  • Access and analyze data using computer systems
  • Operate personal computer and use a variety of computer applications
  • Coordinate special projects and programs
  • Identify problems, select possible solutions, and make recommendations
  • Manage multiple tasks and priorities
  • Draft procedures, correspondence, and narrative and statistical reports
  • Maintain confidentiality of information
  • Exercise discretion and independent judgment

Education and Experience:
Any combination of education and experience that would likely provide the required knowledge, skills and abilities is qualifying. A typical way to qualify is:
 
Education:
  • Bachelor's degree from an accredited college or university in political science, business or public administration or a related field; or

Experience:
  • Court Management Analyst I: Two years of technical level public or private sector experience researching and analyzing data
  • Court Management Analyst II: Three years of technical level public or private sector experience, one year of which was with the Superior Court of California in San Mateo County
This is a Departmental Promotional Only recruitment. Only current County of San Mateo in the Superior Court of California with at least six months (1040 hours) of continuous service in a classified regular, probationary, SEIU or AFSCME represented extra-help/term position prior to the final filing date may apply.

The examination process will consist of an application screening (pass/fail) and a panel interview (weight 100%).  Depending on the number of applications, an application appraisal of education and experience may be used in place of other examinations or a screening committee may select those applicants whose education and/or experience appear to best meet the needs of the position based solely on the information provided in the application materials. Because of this screening process, all applicants meeting the minimum qualifications are not guaranteed advancement through any subsequent phase of the examination.  

IMPORTANT: Applications for this position will only be accepted online. If you are currently on the County's website, you may click the 'Apply' button. If you are not on the County's website, please go to https://jobs.smcgov.org to apply. Online applications must be received by the Human Resources Department before midnight on the final filing date.

Responses to the Supplemental Questionnaire must be submitted in addition to our regular employment application form. 
 
Tentative Recruitment Schedule
Final Filing Date: October 1, 2020
Application Screening: Week of October 12, 2020
Interview/Performance Exam: Week of October 19, 2020 or Week of October 26, 2020

The Superior Court of California in San Mateo County is a diverse, inclusive workplace, where employees are valued and respected for their different perspectives, experiences, backgrounds, and contributions. 
We are proud to be an Equal Employment Opportunity Employer.
 
Analyst: Chet Overstreet (09182020) (Court Management Analyst I/II – X220/X221)

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