Analyst - Net Lease Asset Management Property Assistant & Transaction Coordinator

Primary Responsibilities

Job Title: Property Assistant / Transaction Coordinator

Department: Net Lease

Reports to: Managing Director

Location: Carlsbad, CA

Position Overview:

Apollo is seeking a Property Assistant & Transaction Coordinator to join its Net Lease business. This role would work closely with our property manager and lease manager in providing assistance to both groups. This integrated platform, established in 2018, currently manages approximately $3 billion in AUM, and targets the acquisition of net lease portfolios and single assets.  The platform seeks to build a portfolio diversified by both geography and tenancy, while targeting attractive risk-adjusted returns. The role will require interfacing with tenants, third party providers, and governmental agencies, and is an excellent opportunity to become part of a small but growing entrepreneurial team focused on further building a strong market presence.

Primary Responsibilities:

Property Management:

• Assist with property management acquisition tasks

• Roof leak calls

• Code property invoices and forward for payment

• Initial review of tenant maintenance requests

• Draft vendor work orders

• Draft vendor contracts

• Create and maintain tracking sheets for property management programs – recurring property roof inspections, new acquisition property management checklist tasks, rotating property inspections and reports, deferred maintenance program (once formulated and launched)

• Obtain proposals for capital work

• Assist with property budget process

• Assist with administering budget for Apollo managed properties

• Assist with managing Apollo managed properties

• Special projects

Lease Administration:

• Update and maintain lease and property databases and spreadsheets

• Track status of property and lease inquiries from tenants and third parties and follow-up as needed

• Assist with the tracking and management of insurance documents including basic review to ensure compliance

• Assist with tracking property taxes, assessments and appeals and follow-up with tenant and taxing authorities to resolve any issues and ensure no delinquencies

• Manage filing system that includes cloud-based, share drive, and hard copy files

• Collect and submit invoices for payment, and allocate the costs to specific properties/leases

• Communicate, as needed, with tenants, third party vendors, governmental agencies, and other external parties

• Review and process, as warranted, hearing notices and public information meetings and documents

• Forward property taxes, zoning notices, lien notices, third party utility bills and other mail items to tenants and follow up as needed

• Prepare tenant and property packages for team travel and onsite visits

• Prepare, distribute and track CAs/NDAs for potential dispositions

• Assist with review of quarterly valuation reports for accuracy of property and lease data points

• Follow-up with tenants on sales reports when due

• Work with team to implement procedures, policies and projects to maintain and improve property management and lease administration work processes

Qualifications & Experience

• Bachelor’s Degree with two (2) plus years of commercial property management experience

• Ability to read / analyze and interpret industry related documents, legal documents, lease documents

• Ability to develop and maintain superior relationships with vendors and tenants

• Proficient time management / prioritizing skills

• Ability to identify and resolve problems skillfully and juggle competing demands

• Exceptional written / oral communication skills

• Highly organized, detail-oriented, and professional attitude

• Ability to collaborate with colleagues while exercising independent judgment

• Collaborative and team-oriented work ethic

• Working knowledge of Microsoft Office suite (Excel, Word, PowerPoint and Outlook)

Apollo Management Holdings, L.P. is an equal opportunity/affirmative action employer. The firm and its affiliates do not discriminate in employment because of race, color, religion, gender, national origin, veteran status, disability, age, citizenship, marital or domestic/civil partnership status, sexual orientation, gender identity or expression or because of any other criteria prohibited under controlling federal, state or local law. Qualified applicants with criminal histories will be considered in a manner consistent with applicable law.