Executive Director

CREATIVE YORK

JOB DESCRIPTION

TITLE: Executive Director

REPORTS TO: Board of Directors

APPROVED BY: Board of Directors

JOB TYPE: Full-time, Salary, Exempt

DATE: May 2022

ABOUT CREATIVE YORK

Creative York inspires the community through arts education, gallery experiences, and outreach programs. With a focus on at-risk children in the City of York, the organization’s award-winning
Art in the Parks summer program features art-making activities that teach social skills, teamwork, and positive self-expression to more than 600 children yearly. The non-profit also serves a broader audience through free art exhibits and many other mission-related activities.
Creative York is proud to be inspiring creativity in their community for over 30 years. For more information about Creative York, please visit https://creativeyork.org/.

JOB SUMMARY:

The Executive Director (ED) has overall strategic and operational responsibility for Creative York staff, programs, and execution of its mission. The ED, develops policies designed to maximize the organization’s funding and develops goals and strategies for all fundraising campaigns. Directs and oversees all policies, objectives, and initiatives regarding the organization’s activities. The Executive Director must have a clear ability to further Creative York’s mission and develop budgets/policies/procedures to support the functional infrastructure.The ED reports directly to the Board of Directors and is a key member of the Executive Committee (EC). The ED will be responsible for overall operation of the organization including personnel, finances, programming, public relations, and facility oversight.

PRIMARY DUTIES AND RESPONSIBILITIES:

Leadership & Management

• Ensure ongoing programmatic excellence, rigorous program evaluation, and consistent quality of finance and administration, fundraising, communications, and systems; recommend timelines and resources needed to achieve the strategic goals
• Actively engage and energize Creative York volunteers, board members, event committees, alumni, partnering organizations, and funders
• Develop, maintain, and support a strong Board of Directors; and seek and build board involvement with strategic direction

• Lead, coach, develop, and retain high-performance employees.
• Ensure effective systems to track scaling progress, and regularly evaluate program components, so as to measure successes that can be effectively communicated to the board, funders, and other constituents
• Represent Creative York to the public
• Personally build and nurture relationships with political, corporate and civic leaders primarily in pursuit of new financial resources

Personnel Management

• Has lead responsibility for management of Creative York staff
• Identifies, interviews, and hires staff to fill vacancies
• Oversees pre-employment interviews, researches references, and identifies salary guidelines
• Oversees orientation of new staff members including explanation of benefits, working conditions, and expectations for assistance during special events
• Is responsible for new-hire short-term/probation period evaluations
• Is responsible for annual staff evaluations
• Identifies need for and conducts corrective action interviews
• Conducts staff meetings
• Ensure that all staff members are performing at their peak potential
• Reports to Board of Directors and EC on staffing status, including compliance with personnel budget targets
• Leads the administrative staff and supports the Board of Directors in successfully accomplishing activities in fundraising and development, special fundraising, events, marketing, PR & press budget & finances, and customer relations

Marketing & Promotion

• Has final responsibility for the organization’s comprehensive marketing plan and for all

Creative York activities.

• Ensures that marketing dollars are allocated to the best targets for Creative York programs and events.

Office Management

• Supervises office operations and functions
• Ensures that office functions follow an explicit workflow with appropriate checklists

Fiscal Oversight

• Develops the Creative York annual budget for Board review and approval
• Is responsible, along with Creative York Treasurer and Board, for monitoring the administrative budget and identifying issues needing their attention.
• Reviews and authorizes all invoices and expenses

• Works closely with Treasurer to monitor administrative financial position on a regular basis
• Is alert to financial issues needing Treasurer and/or Board action
• Ensures that Creative York tax reporting and payments are timely and accurate – payroll, gross receipts tax, 990
• Work closely with the Creative Director regarding grant writing and submission, and the identification of additional revenue opportunities

Advocacy

• Creative York representative at public input meetings including State and local appearances

Other Community Involvement:

• Support other local arts and cultural organizations

The above information has been designed to indicate the general nature and level of work performed by employees within this classification. It not designated to contain or be interpreted as a comprehensive inventory of all duties, responsibilities and qualifications required of employees assigned to this job. The ED may be asked to perform other duties as assigned by the Board of Directors.

QUALIFICATIONS:

• Minimum of 5 years of experience in the non-profit sector
• 4-year degree in related field preferred
• Minimum of 2 years of experience as a supervisor or manager is required
• Excellent computer skills and proficient in Microsoft Office tools, Social Media, Email, customer/donor database systems; experience with WordPress/blogging is a plus
• Knowledge of grant writing and the grant writing process
• Experience in program and contract development, public relations, budget and finance issues, and board relations
• Strong leadership, management, and coaching skills
• Valid Driver’s license

SPECIFIC SKILLS:

• Demonstrated ability in operational management and direction
• In-depth familiarity with all aspects of non-profit business operations
• Ability to manage staff and deal effectively with personnel issues
• Pleasant and friendly demeanor
• Ability to collaborate with EC, Board, staff, vendors, and community representatives
• Excellent oral and written communication skills

• Attention to detail, initiative, and follow-through
• Confidentiality, dependability, and effective work habits
• Data analysis and problem-solving skills
• Excellent listening ability
• Strategic thinking and planning
• Organization and prioritization skills
• Team player

PHYSICAL DEMANDS:

• Ability to reach above and below the waist
• Ability to use fingers to pick, feel and grasp objects
• Ability to lift and/or carry supplies and/or papers weighing no more than 50 lbs.
• Ability to mostly sit, with some walking, standing or moving throughout the building

SENSORY ABILITIES:

• Visual acuity
• Auditory acuity

WORK ENVIRONMENT:

• Typical office environment
• Subject to inside and outside environmental conditions
• Occasionally work evening and weekend hours as required

TEMPERAMENT:

• Must possess excellent interpersonal skills
• Must be able to work in an environment with frequent interruptions
• Able to make judgments and work under high level of stress

COGNITIVE ABILITY:

• Ability to communicate effectively, in particular in front of large groups
• Ability to organize tasks
• Ability to handle multiple tasks
• Ability to exercise good judgment

SPECIFIC SKILLS:

• Must possess leadership skills
• Must possess supervisory skills
• Must possess computer skills
• Ability to operate various office equipment

EQUAL EMPLOYMENT OPPORTUNITY:

Creative York is an equal opportunity employer and makes all employment decisions without regard to race, color, citizenship status, national origin, ancestry, gender, sexual orientation, gender identity, age, religion, creed, physical or mental disability, marital status, veteran status, genetic information or any other characteristic protected by law. This policy applies to all terms and conditions of employment, including but not limited to hiring, placement, promotion, termination, layoff, recall, transfer, leaves of absence, benefits, compensation, and training. We seek to comply with all applicable federal, state and local laws related to discrimination. Creative York makes decisions concerning employment based strictly on business needs and an individual's qualifications and ability to perform the job under consideration, the comparative qualifications and abilities of other applicants or employees, and the individual's past performance within the organization.

Job Type: Full-time

Pay: $55,000.00 - $60,000.00 per year

Schedule:

• Monday to Friday
• Weekend availability

Willingness to travel:

• 25% (Preferred)

Work Location: One location