Mgr Purchasing BU EX

Essential Job Functions 

• Ensure purchasing policies, systems and procedures are in place in accordance with Company standards.
• Monitor vendors for quality, service and price through standard purchasing specifications.
• Obtain competitive quotes for hotel requirements and ensure that the best product is sourced and purchased .
• Work closely with the Executive Chef to review market list and arrange for delivery of those items daily.
• Ensure that all order receiving dates are updated by the buyers according to the suppliers promised delivery dates.
• Ensure that all purchases are approved via Bircshstreet and trains departments to work efficiently in Bircshstreet
• Ensure & verify that quotations are regularly updated, and supplier’s new current price lists are maintained.
• Ensure the efficient operation of the Purchasing Department in all aspects.
• Research and identify new products and services for the hotel in market.
• Check and approve delivered items discrepancy report, regarding price and quantity order variances.
• Verify the 'pending orders' report on a daily basis, and all pending orders are checked and verified regularly.
• Identify items for standing orders utilizing vendor's logistics for regular deliveries to the resort - based on approved highly consumed items.
• Verify that all documentation and proper quotations are maintained and filed according to Policy and Procedure requirements.
• Responsible for all purchasing functions, quotations, quality and availability.
• Keep organized records that can be checked at any time for information or audit purposes.

Skills and Experience 

• College degree or diploma in business studies an asset
• Previous experience in purchasing role in a luxury hotel/resort required
• Previous experience leading a team required
• Good working knowledge of Microsoft Office and purchasing software
• Strong negotiation skills Highly organized and strong ability to prioritize.
• Ability to work well with others.
• Must be professional, engaging, firm and cordial to fellow associates.

Physical & Mental Requirements

• Moderate lifting and carrying, 15—45 pounds.
• Must be able to bend, stoop, reach and stretch repetitively.
• Must have neat and pleasant overall appearance.
• Must be able to sit for extended periods of time.
• Must be able to communicate information.
• Must be able to speak, read and write English.
• Must be able to work well with numbers.
• Must be able to inspect, catalogue and calculate.
• Must be able to interact with coworkers.
• Must be able to access, input and retrieve information from the computer.